Preparing an NIH Electronic Streamlined Non-Competing Progress ( eSNAP ) Report

1. Preparing an NIH Electronic Streamlined Non-Competing Progress (eSNAP) Report

2. Preparing an eSNAP

3. Preparing an eSNAPProgress Report • The principal investigator (PI) is responsible for preparing the eSNAP report and routing it to OSPRA for review and submission. • The deadlines for pending progress reports may be found on the NIH website at http://grants.nih.gov/grants/dates.htm • For awards subject to SNAP, the deadline for submission is the 16th day of the month following the due date that is stated on the website (e.g., if the stated due date is 6/1/10, the eSNAP report would be due on 6/16/10).

4. Delegating PI Authority • The PI may delegate PI authority to another registered Commons user through the “Delegate PI” function. Delegating this authority allows the selected user to assist in the completion of the eSNAP application but does not allow for the delegate to release the report for submission to NIH

5. Delegating PI Authority • To delegate PD/PI authority: • Login to eRA Commons https://commons.era.nih.gov/commons/ • Select the Admin tab • Select the Accountstab • Select the Delegate PI tab • Select the individual who needs PI authority from the Current Institution Users box • Click the Assign button • Click the Save button on the Delegate PI Confirmation screen • The system directs you back to the Delegate PI Access screen where you are notified that the delegate is successfully assigned

6. Revoking PI authority • To revoke PD/PI authority, follow the previous steps 1-4 and: • From the Current PI Delegates list, select the name of the desired PI delegate • Click the Revokebutton

7. Preparing an eSNAP Report • Login to eRA Commons https://commons.era.nih.gov/commons/ • Select the eSNAP tab. You will be directed to the Manage eSNAP screen • Select the desired grant number hypertext link to access the eSNAP Menus screen

8. Preparing an eSNAP Report

9. eSNAP Science • Click on the Upload Science tab in the second line of the menu bar. This tab is used to upload information associated with research accomplishments. All documents should be in PDF format.

10. eSNAP Science

11. eSNAP Science • Progress Reports: • A brief presentation of the accomplishments during the reporting period. • The entire Progress Report for regular projects, exclusive of the list of publications and the “Inclusion Enrollment Report,” should not exceed two pages. • Use Research Accomplishments to summarize scientific highlights and other significant changes • The report should follow the outline and numbering system that follows.

12. eSNAP Science • A. Specific Aims – The aims, as actually funded, may differ in scope from those stated in the original, competing application, because of Scientific Review Group (SRG) and Council recommendations and/or budgetary modifications made by the awarding component. If the aims have not been modified, state this. If they have been modified, give the revised aims and the reason for the modification.

13. eSNAP Science • B. Studies and Results – Describe the studies directed toward specific aims during the current budget year and the positive and negative results obtained. If applicable, address any changes to the innovative potential of the project. If technical problems were encountered in carrying out this project, describe how your approach was modified.

14. E-SNAP Science • C. Significance – Emphasize the significance of the findings to the scientific field and their potential impact on health. • D. Plans – Summarize plans to address the Specific Aims during the next year of support. Include any important modifications to the original plans. Address any changes involving research using human embryonic stem cells, human subjects, and/or vertebrate animals.

15. eSNAP Science These files are optional • Other File • Attach any Other Support files • PDF format • Cover letter • Attach a cover letter • PDF format • When the eSNAP image is generated, the cover letter appears at the beginning of the report

16. eSNAP Science • Publication Information • Publications that are associated with the eSNAP are indicated here • With the July 2010 Enterprise Release all publications must be entered in the MY NCBI system (http://www.ncbi.nlm.nih.gov/sites/myncbi) PD/PIs will be required to have an account in MY NCBI system that is linked to their NIH Commons account • Designate as Complete

17. eSNAP Business • Edit Business • Select Edit Business from the second line of the menu

18. eSNAP Business • Org Info • PD/PI data is auto-populated from the personnel file, but is editable • Applicant organization is pre-populated • Administrative official: Select Kathy Young from the drop down list • Signing Official: Select R. K. Iyer from the drop down list • Contact information for the signing official and administrative official will populate based on the selections • Save and Designate as Complete

19. eSNAP Business

20. eSNAP Business

21. eSNAP Business • Project/Performance Sites • The primary performance site for UIUC is 506 S. Wright Street, Urbana, IL 61801. The form may be edited, if necessary to reflect this • The DUNS # is 041544081 • The congressional district is a required field. UIUC is located in the IL-015 congressional district. • If there is more than one performance site (e.g., subcontractors), list all of the sites • Save and Designate as Complete

22. eSNAP Business

23. eSNAP Business • All Personnel List (cont’d) • PD/PI names are pre-populated • List all personnel (salaried and unsalaried) who participate in the project for at least one-person-month or longer, for the current budget period at the applicant organization or elsewhere. The Commons ID is required for all PD/PIs and all individuals with a postdoctoral role. • All users with a postdoctoral-like role should select "Postdoctoral Scholar, Fellow, or Other Postdoctoral Position" from the dropdown list of project roles.

24. eSNAP Business • All Personnel (cont’d) • If you know an individual's Commons user ID, use the "Prepopulate" feature. • FAQs for the All Personnel Report are available at: http://grants.nih.gov/grants/funding/all_personnel_report_faq.htm

25. eSNAP Business • All Personnel List

26. eSNAP Business • Research Subject • Human subjects

27. eSNAP Business

28. eSNAP Business • SNAP and Other Progress Report Questions and Checklist - eSNAP • Has there been a change in the other support of Senior/Key Personnel since the last reporting period? If yes, explain the changes and complete Other Support information. • Specific information is to be provided only if active support has changed. • If a previously active grant has terminated and/or if a previously pending grant is now active, submit complete Other Support information

29. eSNAP Business • SNAP and Other Progress Report Questions and Checklist - eSNAP • Will there be, in the next budget period a significant change in the level of effort for the PD/PI or other Senior/Key Personnel designated on the Notice of Award from what was approved for this project? If yes, justify. • Is it anticipated that an estimated unobligated balance (including prior year carryover) will be greater than 25% of the current year's total approved budget? If yes, justify.

30. eSNAP Business • SNAP and Other Progress Report Questions and Checklist - eSNAP • Change in Select Agent Research? If yes, explain in the Progress Report • Change in Multi PD/PI Leadership Plan? If yes, explain in the Progress Report • Change in human embryonic stem cell (hESC) line(s) used? If yes, justify

31. eSNAP Business • SNAP and Other Progress Report Questions and Checklist – • Inventions and Patents • Were any inventions conceived or first actually reduced to practice during the course of work under this project? • If yes, has the invention been previously reported? • Program Income • Is program income anticipated during the proposed period for which support is requested? • If yes, save changes and click hyperlink to enter/edit program income information

32. eSNAP Business • SNAP and Other Progress Report Questions and Checklist – • Facilities and Administration • Complete this section only if there is a change in Performance sites that will affect F&A costs • Save and designate as complete

33. eSNAP Business • Inclusion Enrollment Report • Complete required information • Designate as Complete

34. Submitting Your eSNAP to OSPRA • How is your report submitted to OSPRA and NIH?

35. Submitting Your eSNAP to OSPRA • Make sure all of the sections of the report are Complete before routing

36. Submitting Your eSNAP to OSPRA • Validate the eSNAP, correct any errors and release for Routing • R.K. Iyer should be selected as the Next Reviewer • OSPRA will receive an e-mail notification

37. Submitting Your eSNAP to OSPRA • Fax or e-mail a completed NIH Progress Report Transmittal form to OSPRA. A template is available at http://www.ospra.uiuc.edu/forms.html • Fax: 239-6830 • E-mail via the “Contact OSPRA” portal on the OSPRA website http://www.ospra.uiuc.edu/index.html • Our receipt of the transmittal form informs us that your progress report is ready for review and submission. The original transmittal form should be filed in the department that maintains the grant award for audit purposes

38. OSPRA Review Process • OSPRA will review the report content and return route it to the PI if any corrections are necessary, with comments. The PI will receive an e-mail that includes the comments.

39. OSPRA Submission Process • After any corrections are made and the report is re-routed to OSPRA, a coordinator will submit it through the NIH Commons.

40. Useful Links • The eRA Commons Electronic Streamlined Non-competing Award Process (eSNAP) User Guide http://era.nih.gov/ • NIH Progress Report Transmittal form http://www.ospra.uiuc.edu/forms.html • eRA Commons https://commons.era.nih.gov/commons/

41. Thank You!