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A Presentation on Best Practices Regarding the Roll Management and Conduct of Election Chief Electoral Officer, Rajasth

A Presentation on Best Practices Regarding the Roll Management and Conduct of Election Chief Electoral Officer, Rajasthan. Basic statistics. Number of Assembly Constituencies : 200 Number of Parliamentary Constituencies : 25 Number of Divisions : 7 Number of Districts : 33

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A Presentation on Best Practices Regarding the Roll Management and Conduct of Election Chief Electoral Officer, Rajasth

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  1. A Presentationon Best Practices Regarding the Roll Management and Conduct of ElectionChief Electoral Officer, Rajasthan

  2. Basic statistics Number of Assembly Constituencies : 200 Number of Parliamentary Constituencies : 25 Number of Divisions : 7 Number of Districts : 33 Number of Tehsil : 311 Number of Sub Divisions : 287 Number of Villages : 45181 Number of Municipal bodies : 188 Number of Polling Stations : 45334 Largest District (polling stations): Jaipur : 3995 Smallest District (polling stations): Pratapgarh : 496 Largest District (elector wise): Jaipur : 38.04 lac Largest District (area): Jaisalmer : 38401 sq km Smallest district (elector wise): Jaisalmer : 3.42 lac Smallest District (population): Jaisalmer : 6.72 Lac 2

  3. I.T. INITIATIVES • Implementation of ERMS • Claim and Objection publishing on Web Site [ All forms (6, 7, 8, 8A, 6A) for voters] • SMS services [Voters Details, Know your BLO/ERO Services,] • Call center • Facility of submission of on-line application • Polling Stations on Google map 3

  4. I.T. INITIATIVES PDF files of service voters of All 200 AC’s Online search facility on website. (by name, ID card, Locality area) Alphabetical order voter list Facility of submission of on-line application Polling Stations on Google map All circulars / presentations available on Website etc 4

  5. I.T. INITIATIVES • Voters awareness • Through News papers, TV, FM radio, Website, Leaflets, Banners, SMS, Call center, IVRS • Voters data management • De-Duplication list with Voter Image and without Voter Image • Validation Checks, Generation of Error list of Voters on different criteria • Roll Printing Software • Online Control Table Management Software • On Line Claim and Objection Hosting on Website • Electoral Process • Publication of affidavits of contesting candidate during Election • State Level Communication System for Monitoring Poll • Automatic Phone Dialer System for Instant Searching and Dialing • Online broadcasting of Election result on website • Departmental MIS • Standardization of on Line MIS reports Format 1 to 8 (by the SLA)

  6. Implementation of National ERMS

  7. Data entry & updation of Control Tables Available at Home Page of ceorajasthan.nic.in “ERO Login for Control Tables (National ERMS)” Provision for data entry, data updation of master tables such as Tehsil master, Village master, PS Building master, ILR Circle master, Patwar master, Post office master, Police station master etc. Provision for part wise entry of master data. Facility of checking status of data entry AC wise, Part wise National ERMS Module

  8. List of Control Tables

  9. National ERMS

  10. Main Menu

  11. Master Data Entry

  12. Part Wise Entry

  13. Part Wise Data Entry Status

  14. Part Header checklist

  15. Part Header Checklist in PDF format

  16. Problems and Solutions in National ERMS • Problems • During part wise entry if the dropdowns (Tehsil, Village, Patwar, ILR etc.) show “No Records”. • A single assembly Constituency present in more than 1 district. • Solutions • The user can go to master forms, create new entry for the desired dropdown and return to part wise data entry form to proceed further. • Selection of district is provided in part wise data entry form level in case of assembly constituency present in multiple district

  17. Claim & Objection Publishing on Website of Election Department

  18. Claim & ObjectionModule Polling Station-wise list of claims and objections with drill down to individual forms • Above forms are available at Home Page of ceorajasthan.nic.in “applications received continuous updation 2013” • All applications of form-6, 6A, 7, 8 & 8A of all 200 AC’s of State in this facility • Option for publishing the application to be received during continuous updation -2013 is also available on website as “Application Received in continuous updation -2013”

  19. Claim & ObjectionModule

  20. Claim & ObjectionModule

  21. Claim & ObjectionModule- Data Entry Screen

  22. Claim & ObjectionModule

  23. Claim & ObjectionModule

  24. Claim & ObjectionModule

  25. SMS Services for Citizens

  26. SMS Query Response System • SMS based querying system for citizens • Information of voter’s data such as name, relative name, age, sex, polling station name can be received both in English as well as Hindi language. • Information of DEO/ BLO can be received by the citizens. • Provision for master data entry of DEO / ERO / BLO mobile no. • Facility of sending SMS to all the DEO’s/ERO’s/BLO’s at a time. • SMS sent reports can be viewed on daily, monthly basis.

  27. Main Menu

  28. Master Data Entry for Contact Details

  29. Bulk SMS to DEO/ERO/BLO

  30. Upload and SMS through Excel File

  31. SMS Report

  32. SMS based Voter Help Line System SMS based Voter Help Line System was started by the Department in General Vidhan Sabha Election, 2008 and it was repeated in Lok Sabha, 2009 also. A good response was received by the Department of this facility. This facility will be re-launched by the Department in next month with new flavors. 33

  33. SMS Services to Citizen by Voter ID Card Number SMS can be sent at number 9251092103

  34. Call Centre at Election Department

  35. CALL CENTER & PGR WEBSITE State Level Call Center with 1950 facility was started from December, 2011. Accounts of all 33 DEOs & 200 EROs are created in the PGR System. Accounts of all BLOs of State have been created in PGR System.

  36. CALL CENTER & PGR WEBSITE contd. Complaints received by post are also forwarded to DEOs for disposal. Complaints are also received at SUGAM portal started by Govt. of Rajasthan. These complaints are also forwarded to DEOs. The appropriate action taken by them is also entered in this portal. 37

  37. Detail of Control Table

  38. Details of BLO accounts

  39. On Line Publication of PER 2013 • Department has made the on line publication of Draft and Final Photo Electoral Roll 2013 of all 45334 polling station on the website on the same date of publication of Photo Electoral Roll.

  40. VIEW Photo Electoral Roll 2013

  41. Voter Search Facility • Search by Name • Search by ID Card Number • Search the Complete Family Member in One Instant • Search by Locality • Search by Alphabetical Voter List [ Name, Age, Sex, Serial Number, House Number] • Search by SMS service • Search by Call Center • Search by Publish Voter List in PDF Files

  42. Voter Search

  43. Search through Name – Results screen

  44. List of Voters residing in Same House Number – Family Member

  45. Search through Locality – Results screen

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