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NHS London Procurement Partnership

NHS London Procurement Partnership Buildings and Facilities Management professional services framework Edward James Denise Phelan February 2014. Agenda. Introduction to NHS LPP   The Buildings and FM professional services frameworks The opportunity for your trust

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NHS London Procurement Partnership

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  1. NHS London Procurement Partnership Buildings and Facilities Management professional services framework Edward James Denise Phelan February 2014

  2. Agenda • Introduction to NHS LPP   • The Buildings and FM professional services frameworks • The opportunity for your trust • The services to be included in the frameworks • Next steps

  3. Introduction to NHS LPP • LPP is a membership organisation, founded and funded by NHS organisations • We operates across 6 workstreams including Agency, Estates & Facilities, Medical, Surgical & Supply Chain, Pharmacy, Professional Services and Technology • Within the Estates and Facilities workstream we are currently operating 4 LPP frameworks (for Transport, Waste , Soft FM and Voltage Optimisation), as well as supporting mini competitions under 2 national frameworks (BEaMs and Uniforms)

  4. The Buildings and FM professional services frameworks • LPP has identified demand from member trusts for a framework of building related professional services suppliers which would provide access to small, medium and large suppliers for a variety of project sizes • LPP has worked with a number of London trusts to define the scope of services and develop a suitable structure for these services • The LPP steering board approved this project in December and work has already commenced • We released two OJEU notices in early February and we hope to deliver two complementary frameworks in June ’14 • We are working with Constructionline, who have a membership of over 18,000 pre-approved construction-related suppliers. We are utilising their PQQ to assess all bidders and encourage membership of Constructionline • After go live, Constructionline can provide ongoing monitoring of framework suppliers’ financials and accreditations, where those suppliers are members

  5. The opportunity for your trust • These frameworks would provide a compliant and easy route to market for projects requiring professional services up to a value of £5m • The frameworks can be accessed via call-off or via mini competition, depending on the complexity of your requirements. Cost savings may be possible via mini-comp, with framework day rates as ceiling prices • We are focussing on attracting a range of supplier sizes with experience of delivering quality to the NHS • A multi discipline lot can be used to procure a managed service, or tenders can be run for individual services, eg: to supplement internal delivery • Limited subsequent works can be procured via the frameworks • You are also invited to become part of our project group of trust representatives to support key stages of building and mobilising this framework (2-3 meetings only)

  6. The services to be included in the framework • Rather than being prescriptive as to the specification of each service, the framework will provide a flexible structure under which trusts can define their requirements and approach the framework suppliers • We hope to work with the BIM Task Force, given the requirement for the adoption of Building Information Modelling (BIM) from 2016, and RIBA regarding their 8 stage Plan of Work 2013

  7. Building and FM Professional Services Framework- based on two complementary frameworks providing a wide range of professional services through a single service offering to LPP members 1. Building Services 2. Advisory Services Suppliers awarded onto each lot must be able to provide the full range of services within that lot*. No significant subcontracting is allowed in Lots 2-9. Suppliers can bid for a maximum of 2 lots, eg: Lot 1 and Lot 3. Up to 7 suppliers to be awarded onto each lot. An unlimited number of suppliers will be awarded onto each lot to create a catalogue of suppliers who can provide some/ all services per lot*. Subcontracting is allowed. Lot A. Environ-mental Management & Sustainability Specialist Services Lot B. Health, Safety & Statutory Compliance Lot C. Strategic Consultancy & Health Planning Lot 1. Multi Discipline, including the services within lots 2 - 9 Lot 2. Architectural Services Lot 3. Building Surveying Services & Condition Reporting Lot 4. CDMC Lot 5. Civil & Structural Engineering Services Lot 6. Cost Advisor Lot 7. Ground Works Lot 8. Mechanical & Electrical Engineering Services Lot 9. Project Management All lots include option to procure subsequent works, subject to trust agreement and limits** All lots include option to procure subsequent works, subject to trust agreement and limits** Based on roles & stages Based on roles & stages NHS Conditions of Contract for the supply of services Choice between JCT or NEC3 contracts * See “LPP Buildings and FM professional services framework overview DRAFT v2.xls” for further details

  8. Building and FM Professional Services FrameworkAccessing the suppliers on either framework via call-off or mini competition 1. Building Services 2. Advisory Services Lot 1. Multi Discipline, including the services within lots 2 - 9 Lot 2. Architectural Services Lot 3. Building Surveying Services & Condition Reporting Lot 4. CDMC Lot 5. Civil & Structural Engineering Services Lot 6. Cost Advisor Lot 7. Ground Works Lot 8. Mechanical & Electrical Engineering Services Lot 9. Project Management Lot A. Environ-mental Management & Sustainability Specialist Services Lot B. Health, Safety & Statutory Compliance Lot C. Strategic Consultancy & Health Planning Supplier Selection from either framework: Trusts may select a supplier either by calling- off a contract with the “best” supplier or by running a mini competition to select the “best” supplier for their requirements. A schedule of rates will allow price comparison, which alongside availability, quality and/or capability could determine the “best” supplier from whom to call- off. Where the best supplier cannot be determined, a mini competition process can be run against specific requirements, allowing pricing in the schedule of rates to be reduced. Subsequent Works Limits**: Financial Cap: For example 25% of the original project cost, or £30k, whichever is the greater And Work descriptor break: where the subsequent works required are of a size and nature that can be reasonably carried out by the original supplier

  9. Next steps • Consider membership of the framework project group • Request your existing suppliers bid for the framework and attend the Supplier Conference on 26th Feb at St Thomas’ • Support LPP at the Supplier Conference – demonstrating trust commitment to the framework will increase supplier participation

  10. Contacts Edward James, Senior Category Manager, LPP E&F workstream edward.james@lpp.nhs.uk Denise Phelan, Project Manager, LPP E&F workstream denise.phelan@nhs.net

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