Freeze the Footprint Update March 25, 2014

1. Freeze the Footprint UpdateMarch 25, 2014 Presented for MonjaVadnais Facilities & Infrastructure Division (MA-652) Office of Acquisition and Project Management (APM)

2. New OAPM FTF Point of Contact Mr. Ivan Graff Phone: 202.586.8120 Email: Ivan.Graff@HQ.DOE.gov

3. Freeze the Footprint (FTF)Background • OMB Memorandum M-12-12, “Promoting Efficient Spending to Support Agency Operations”, 05/11/12 • Section 3:  Freeze the Footprint (FTF) • Management Procedures Memorandum (MPM) 2013-02, “Implementation of OMB Memorandum M-12-12 Section 3: Freeze the Footprint”, 03/14/13 • All Chief Financial Officers Act Executive Branch Departments & Agencies • Total square footage of domestic office & warehouse inventory shall not increase compared to FY2012 baseline • OMB & GSA will annually monitor

4. FY 2013 DOE Status – by Program

5. FY 2013 Civilian Agency Summary

6. FTF Square Footage Reductions • Preliminary analysis has shown that the causes include: • Offsets by declaring space excess to GSA • Disposal of unneeded space • Changing the real property use of an asset from office or warehouse building (in FY12 baseline) to a real property use not subject to the FTF policy • Returning unneeded Occupancy Agreements (OA) space to GSA

7. FTF Square Footage Increases • Preliminary research and analysis has already shown that some of the reasons include: • Re-measurement of existing space although no additional space was acquired • Projects already underway (lease procurements or under construction) before the FTF policy but not occupied until FY13 • Growth in mission related functions or a Congressionally mandated initiative that increases space requirements • Comprehensive inclusion of BPA assets

8. Next Steps – DOE Internal • March 7 – FTF Update Memo Issued • April 9 – Data Updates • Facilities Information Management System (FIMS) data: • Estimated Disposition Year – FY14 to FY16 • GSA Report of Excess Submitted Date • Anticipated Asset Information Module (AAIM) data: • Planned acquisitions (includes leases and occupancy agreements) and building additions – FY14 to FY16 • Where anticipating a net increase (in any of FY14 to FY16): • A narrative on compensatory actions planned • April 23 – Draft Update • May 7 - Annual Agency Evaluation • 120 days after FRPP submission

9. NEW TOPIC President’s Management Agenda FY 2014 and Beyond

10. Next Steps – FRPC / FRPP – 2014 • Metrics Phase 1 (2014) – Office & Warehouse: • Current SF as a percentage of FTF baseline SF (existing data) • Rent per SF (w/o security costs) (existing data) • O&M cost per SF (FRPP O&M definition; existing data) • Space utilization SF/person (office) Draft / Preliminary

11. Next Steps – FRPC / FRPP – 2015 • Items currently discussed for FY 2015- • Total cost of ownership (owned and leased; life cycle cost analysis through ASTM E917-13) • Build-out cost per SF • leased space only - new space, renovations, etc. • Total real property spend per year • BTU per SF (where available) Draft / Preliminary

12. Questions?