Bringing Books on Bases to your Chapter Janet McIntosh, Program Manager

1. Bringing Books on Bases to your ChapterJanet McIntosh,Program Manager

2. Bringing Books on Bases to your Chapter • It’s easy to bring Books on Basesto your community. It is a rewarding experience that requires dedication and some advanced planning. • You will want to begin by asking yourself the following questions: • Which locations are in need of books in your community? • How can you reach the most military families? Before you begin planning a Books on Bases event make sure you have done the following: • Completed your Books on Bases Training • Gone over the Books on Bases Handbook

3. STEP ONE Organize the details of your event. • Location • Date • Type of Event • Number of kids • How many volunteers do you need? • Will you have expenses? • Guest Reader

4. LOCATION Possible locations for your event. • Installation Library or Military Impacted Library • Installation School or Military Impacted School • Military Fair or Community Fair • Youth Center • Child Development Centers • Community Centers

5. DATE When choosing a date for your event consider • Books on Bases Campaigns • Installation or community events • School events • Military Organization events Remember that your events need to be planned 4-6 weeks in advance!

6. TYPE OF EVENT What type of event do you want to have? • Themed Events • Holidays • Special Occasions • BOB Campaigns • Large or small events • Open events or closed events • Congressional Events

7. NUMBER OF KIDS How many kids do you expect to attend? • Know your installation • How do you plan to advertise your event? • Look at other events on your installation

8. VOLUNTEERS How many volunteers will you need? • Chapter Volunteers • BSF Members • PTA / PTSA Volunteers • Teens • Military Family Services Membership will be able to help you with volunteer recruitment.

9. EXPENSES Will you have expenses? • Snacks or drinks • Decorations • Crafts • MISC Supplies You will need to be able to list out all your expected expenses with an approximate cost on your event declaration. All expenses must be approved by membership BEFORE you purchase anything

10. GUEST READER Will you have a guest reader? • Important Figures in the Military community • Teachers • Blue Star Families staff and members • Principals • Authors

11. STEP TWO EVENT DECLARATION FORM • Needs to be submitted 5-6 weeks in advance of your event. • Program Manager will review your form and notify you if your event has been approved or denied.

12. STEP THREE BOOK & SUPPLY REQUEST FORM • Needs to be submitted a minimum of 4 weeks in advance of your event. • Program Manager will review your form and notify you of any changes made to your request. • Program Manager will process your request.

13. BOB IN A BOX • Request appropriate items for events : • Books • Book plates (to be placed on the inside front cover of every book distributed) • Bookmarkers • Pencils • T-shirts for Volunteers or giveaways • Books on Bases One Pagers • Blue Star Families One Pagers • Special supplies for Campaigns

14. BOOKS • Books are divided into 3 age groups:0-3, 4-7, and 8+ • Classroom Events – 25 HB Books for classroom library • School Events – 25 HB Books for school library • Library Events – 25 HB Books for the library

15. STEP FOUR AFTER ACTION REPORT • Needs to be turned in within 7 days after your event • You will need to send the Program Manager a minimum of 3 pictures of your event. • You will need to send the name and address / email information for any guest readers • Give the Program Manger the name and address/email of any volunteers or people who assisted you with the event that you would like recognized.

16. Questions??? Leftover Books – Up to the discretion of the Program Manager.

17. You Are Ready for Books on Bases! Contact me today about planning your next Books on Bases event!! Janet McIntosh Books on Bases Program Manager books @ bluestarfam.org Home– 770-686-3356 Cell – 757-897-3269 I am here to help make your event a SUCCESS!!