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UGA/EITS Finance and Business Services Briefing Management Advisory Board

Explore the financial challenges and strategic goals for UGA's IT services, addressing funding needs, accounting challenges, and aligning business objectives. Learn about the collaborative efforts and next steps for sustainable funding.

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UGA/EITS Finance and Business Services Briefing Management Advisory Board

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  1. UGA/EITS Finance and Business Services BriefingManagement Advisory Board April 15, 2008

  2. Briefing Goals • UGA • IT Funding Needs • Accounting Challenge • EITS • Financial/Operational History • Aligning Business Needs • Finance and Business Services (FBS) • Observations • Collaboration • Next Steps

  3. UGA • IT Funding Needs/Models • 8 Strategic Core Areas (includes 60+ Services) • Compact Planning • Connectivity • Research Computing Center • Student Technology Fee • Important Efforts (e.g. Central Hosting, Student System) • CITP/ASG/MSD/Tech Services • Comprehensive Sustainable Funding Model

  4. UGA (continued) • Accounting Challenges • Concerns: UGA Expenditure Profile vs. Peers/Aspirants • National Association of College & University Business Officers • NACUBO is the business managers’ EDUCAUSE • Evolution of IT expense tracking • Chris Miller/Chad Cleveland - FY08 College/Unit visits • EITS Impact • IT can now be more than Academic, Institutional or Student Support • New: Instruction, Operation & Maintenance of Plant, and Research • Revised/Additional Accounts needed to place expenses in these standardized functions (purpose).

  5. EITS • Financial/Operational History • 55 different accounts/7 department codes: organizational logic? • Various decentralized, pre-merge, post-merge accounts • Centralized Projects Budgeting Model (GT013) • Other centrally controlled accounts (e.g. STF) • Small, formulaic, divisional operating budgets • Aligning Business Needs • Management and budgets should align Service goals. • Operational budgets should support Service goals. • Accounts should serve to classify EITS business areas • Accounts should meet UGA planning and reporting requirements

  6. Finance and Business Services (FBS) • Observations • Significant changes over time (systems, staffing, volume) • Many parallels to IT evolution (merge, centralization, cost recovery services expansion) • UGA central offices limitations • Need Ownership of Processes (Purchasing, HR, Accounting, Maintenance Renewals, Billing, etc.) • Evolving staffing and service delivery model needed • Collaboration • Must involve FBS clients • Shared Responsibility and Cooperation • Meet competing priorities together

  7. Next Steps • Account Restructuring • Blend needs of EITS history, EITS management, UGA/NACUBO • Work with Directors/Senior Leadership to meet their needs going forward. • Continue to use Projects and Cost Centers for “internal” accounting; expand to include Services • FBS Service Delivery • Align staff with processes (leverage Six Sigma tools) • Engage EITS customers (Directors, MAB, SAB, etc.) • Use ITP&DS to facilitate and document • Sustainable Funding Model • Distill EITS “Services” to a manageable level for costing • Begin to move from Project funding to Services funding • Develop options for UGA consideration

  8. Wrap-up Briefing Goals met? • UGA • IT Funding Needs • Accounting Challenge • EITS • Financial/Operational History • Aligning Business Needs • Finance and Business Services (FBS) • Observations • Collaboration • Next Steps Questions?

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