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ICOTS HELPFUL HINTS

trudy
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ICOTS HELPFUL HINTS

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    1. ICOTS HELPFUL HINTS DO NOT SHARE YOUR PASSWORD!! YOU ARE RESPONSIBLE FOR ALL INFORMATION ENTERED UNDER YOUR NAME.

    2. ICOTS Training Everything Else……

    3. And Remember….. Cases will not become active without the completion of the NOD and the NOA If the case is not activated you will not be allowed to initiate actions – i.e., violation reports, etc. Check your workload every time you login to ICOTS HINT: If there is anything underlined in blue in the Action Item column – it is awaiting an action.

    4. And did you know…. Travel Permits for departing offenders must be attached to a Compact Action Requests Case Notes DO NOT generate ICOTS emails or go to the other state Compact Action Requests cannot be used to alter transfer information, i.e. – change of proposed placement. Changes in proposed placement requires that a new TIR be submitted. Compact Action Requests cannot be sent to another state until the other state assigns the case to an agent – ICOTS will not allow you to initiate the action until it is assigned.

    5. One More Thing…… When an ICOTS email is received, go to the Offender’s Profile to view the item. Progress Reports will update the offender information. Supervisors will assign new incoming cases to agents. Supervisors will re-assign cases when there are agent changes. Any action through the “Assistants” tab – you will be able to choose from the cases assigned to you that qualify for the action. All hyper-links are underlined in blue DOC Policy covering Interstate is 206.020 (located on DOC website).

    6. Other useful information we thought important: To View Compact Case – Offender’s Profile All Compact Activity is viewed through the Compact Cases Tab Click the compact cases tab Click the radio button to the left of the ICOTS# to open the compact case activity To view the activity such as the Transfer Request you have to click on the blue link (hyperlink) – “Transfer Request” The transfer request will open – to view it in form view you must click on the

    9. Common Interstate Abbreviations RIs: Reporting Instructions RRIs: Return Reporting Instructions RFRIs: ICOTS abbreviation for Request for Reporting Instructions NOD: Notice of Departure NOA: Notice of Arrival TIR: Transfer Investigation Request CAR: Compact Action Request ICAOS: Interstate Commission for Adult Offender Supervision ICOTS: Interstate Compact Offender Tracking System

    11. ACCEPTABLE FORMS OF OFFENSE DETAIL Manually entered offense detail including instant offense, charges and sentence. Criminal Complaint Police Report PSI that includes offense description “See Complaint” indicates that complaint must also accompany the PSI “Never worry because the tide is going out. It always comes back.”

    12. One Final Thought…. “Cast no dirt into the well that gives you water”

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