CS3.1.2 Partnerships and Processes: Managing Complexity Mary Blackwood

1. CS3.1.2 Partnerships and Processes: Managing Complexity Mary Blackwood TUESDAY 9 OCTOBER, 2007 Project Management - Setting the Standard Australian Institute of Project Management National Conference 2007 Hobart Tasmania October 7 – 10, 2007

2. Partnerships and Processes: Managing Complexity Mary Blackwood October 2007

3. The National Agenda 2005 – HealthConnect: An overarching change management strategy to improve safety and quality in healthcare by establishing and maintaining a range of standardised electronic health information products and services for health care providers and consumers. HealthConnect Implementation Strategy, Version 2.1 July 2005 (Revised) 2002 – HealthConnect: • Australia’s proposed network of electronic health records • A health information network for all Australians • ‘Right information, right place, right time’

4. The Local Statement of Purpose In Tasmania, HealthConnect will improve services through the delivery of integrated electronic health information

5. Project Framework

8. Messaging Project: Electronic Notification of Hospital Events (ENHE) North West NWRH (both campuses) February 2006 Launceston LGH November 2005 ENHE commenced in: Hobart RHH May 2006

9. Messaging Project: Electronic Patient Care Record (ePCR) The ePCR project was officially launched by the Tasmania Health Minister, Lara Giddings who said, “The pilot project builds on Tasmania’s reputation for testing, adopting and implementing the latest in eHealth solutions and partnering with others to benefit patient care.”

10. Private sector Aged Care Allied Health providers General Practice Pharmacy Ad hoc sharing of provider information between groups Public Health Provider Directorycurrently GP only Mental Health Oral Health Palliative Care Public Hospital Patient Administration systems Public sector Enabler Project: Provider DirectoryCurrent sharing of provider information

11. DHHS General Practice Pharmacy Aged Care Allied Health Provider information provided and updated in line with agreements Tasmanian Health Provider Directory Provider information distributed according to agreements DHHS General Practice Pharmacy Aged Care Allied Health Enabler Project: Provider DirectoryPlanned model of sharing of provider information

12. Manage by Process: Governance

14. Manage by Process: Inclusiveness Advisory Group membership comprises: - Aged and Community Services Tasmania (ACST) - Consumer Representatives x 3 - Department of Economic Development (DED) - Department of Health & Human Services (DHHS) - Department of Veterans Affairs (DVA) - General Practice Tasmania (business and medical representatives) - HealthConnect Tasmania - Medicare Australia - Tasmania Branch - Pharmacy Guild - Pharmaceutical Society of Australia (PSA) - University of Tasmania

15. Governance Tips • Put specific resource into Governance • Select members well • Facilitate participation • Structure- schedule- reports • Project overview • Milestones - current • Milestones - future • Risk and dependency management • Budget management

16. Governance Tips • Communicate

17. Choose a Methodology Tasmanian Government (Department of Premier and Cabinet) • Project initiation • Structure and governance • Stakeholder engagement • Risk management • Implementation

18. Quality Improvement Council Designate Document Communicate Evaluate • Integrate

19. Partnerships

20. Partnerships: A range of approaches Australian Government Website

21. Partnerships: The Mechanisms • Funding Agreements • Service Level Agreements- Information Services- Acute Health Services- Tasmanian Ambulance Service • Contracts- GP Tasmania- Pharmacy Guild

22. Complexity: The Management System