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Presentation to Westchester Administrative Staff Council February 1, 2019

Facilities and Capital Projects. Presentation to Westchester Administrative Staff Council February 1, 2019. MISSION AND CORE VALUES. MISSION

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Presentation to Westchester Administrative Staff Council February 1, 2019

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  1. Facilities and Capital Projects Presentation to Westchester Administrative Staff Council February 1, 2019

  2. MISSION AND CORE VALUES MISSION • The Facilities & Capital Projects team is responsible for operations and maintenance, construction, projects management, space planning and energy sustainability/resiliency management of all of Pace University's leased and owned properties CORE VALUES • COLLABORATION: Work together with the University’s community to achieve a shared vision of creative environments that celebrate our diverse experiences • EXCELLENCE: Create high quality, environmentally lasting solutions • INTEGRITY: Conduct ourselves professionally with honesty and the highest level of integrity in all of our endeavors • INNOVATION, CREATIVITY: Create flexible and adaptive designs/solutions that meet our current and future needs.

  3. NYC Campus Portfolio

  4. NYC Campus PortfolioLeased Properties * Contract under negotiation

  5. Westchester Campus Portfolio * Includes the Environmental Center storage and animal buildings (5 structures)

  6. Building Age * Excludes buildings with only floor leases

  7. Facilities Operations • Staffing • The operations team is a combination of external and internal engineering, custodial and maintenance staff. ABM is contractor managing the custodial and maintenance contract. There are 9 internal staff members and a Director of Facilities Operations. • Open Position: Engineering Manager • Grounds Keeping • Landscaping and Snow Removal • Deferred and Planned Maintenance • Building Operations • Monitoring boilers, HVAC, plumbing, mechanical and engineer systems • Custodial • Business Continuity

  8. Facilities by the Numbers • Work Orders • Average 150 tickets weekly between Pleasantville and White Plains • Average 300 tickets weekly between all NYC owned and leased properties • FY19 – 50 Major Incidents to date • Steam Leaks • Power Outages • Boiler and HVAC Failures • Elevator Failures • Maintenance • Daily Building Rounds • Events • Average 61 event set ups weekly in NYC • Average 43 even set ups weekly in PLV

  9. Budget

  10. Facilities Condition Assessment

  11. Facilities Condition Assessment

  12. Facilities Condition Assessment

  13. Energy Conservation Program Cost Sharing Agreement Signed in August, 2017 No Upfront Cost Quickstart Period (Sept. 2017 – Feb. 2018) 50% of the Utility Savings are issued to Cenergistic (From March 2018 On) 2 Cenergistic Energy Specialists – Solely Focused on Pace University Optimize HVAC, Lighting, Mechanical Equipment for Efficient Performance

  14. Specific Initiatives • Building Management Computer Controllers - 161 William • During Night Energy Audits, Energy Specialist Realized HVAC System was Running 24-7 • Instead of Purchasing New Equipment, Energy Specialist was able to Reprogram Existing Controllers to Properly Schedule HVAC System • Anticipated Savings $118,000 a Year • Coffee Maker Schedules • Did You Know there are Restaurant Quality Coffee Makers on Campus that cost over $12,000 a Year to Operate • When Possible, Coffee Makers have been Programmed to Turn Off after 2 hours of inactivity • Anticipated Savings, over $50,000 a Year • Boiler Optimization • Cenergistic Consultant Made Recommendations to Lower Operating Temperatures and unnecessary runtime • Achieved Over $80,000 in Savings this Heating Season

  15. Net Savings Sep. ‘17 – Dec. ‘18 Quickstart Energy Savings (Sep. ‘17– Feb. ’18): $222,500 Shared Savings (Mar. ’18 – Dec. ‘18) : Cenergistic Fees (50% of $159,650): Net Savings to Pace University: $775,000 $387,500 $610,000

  16. Energy Reduction Equates To: Removing 548 Cars Off the Road or Planting 67,419 Trees or Eliminating 2,629 Metric Tons of CO2

  17. Capital Projects • Staffing • The capital projects team includes the new Director of Capital Projects, a project manager and Director of Interior Design • Capital Spend FY15 – FY20: Capital Spend $79,824,853

  18. Capital ProjectsFY15 – FY20 Capital Projects Summary 1 Westchester campus includes any and all projects that span both the PLV & WP physical locations; such as Annual Restroom Renovation Program, Landscape Study, Condition Assessment, etc.

  19. Capital Projects

  20. Capital ProjectsMajor Academic Projects • Science Labs Renovation - 1 Pace Plaza • Telehealth Research Lab for Seidenberg – 163 William Street • Lubin Administrative Offices and Classroom Renovations – 1 Pace Plaza • New 150 seat Lecture Hall and Multi-Purpose space in Willcox Hall • Media, Visual Arts and Communications Labs and Classrooms in Willcox Hall • CHP PA Program and Labs, offices, classrooms – Lienhard Hall • Seidenberg Classrooms and student lounge renovations – Goldstein Academic Center • Active Learning Classrooms in both New York and Pleasantville • Student Art Gallery – Choate House • Women’s Justice Center Relocation – Law School

  21. Capital Projects

  22. Capital ProjectsMajor Student Life Projects • Residence Hall Furniture Replacements both campus • Residence Hall upgrades • Maria’s Tower – 1 Pace Plaza • North and Martin Halls - Pleasantville • Town Houses - Pleasantville • Dannett Hall – White Plains • 1 Pace Plaza Courtyard • University Health Care center relocations in NY and Pleasantville • NYC Kitchen Renovations and Café 101– 1 Pace Plaza • Student Development and Campus Activities – 41 Park Row • Career Service Relocation from Gannet House to Paton House

  23. Capital Projects

  24. Capital ProjectsMajor Administration/Infrastructure Projects • Annual Restroom Restoration Program • Boiler Replacements through out all campuses • 1 Pace Plaza and 41 Park Sprinkler System Installation program • 1 Pace Plaza and 41 Park generator replacements • 41 Park Row Local Law 11 Façade Repair • 1 Pace Plaza HVAC (system 4) Replacement • Elevator Modernization • Mortola Library Chiller Replacement – PLV • PLV Site Generator Replacement – Design

  25. Assessments • Library Master Plan • Classroom Utilization • Space Planning • Facilities Condition Assessment

  26. Maintenance RFP • Current Contract: $ • ABM Janitorial Services • Contract Term Differences • Staffing • Bidding Janitorial, Maintenance and Operations • Bid List:

  27. New Initiatives on the Horizon • New Work Order System – Saber • 50% recycled paper University wide • Landscaping • Developing Furniture and Space Standards • Vendor Spend Evaluation • Facilities Management Dashboard • Continuous Improvement • Customer Service Training • Single Source Opportunities for better Fiscal Management • Paper Supplies • Construction Bundling

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