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2012-2013 Wahoo Advisory Group Positions

2012-2013 Wahoo Advisory Group Positions. Positions and Descriptions. President. Duties Coordinate All Advisory Group Meetings Prepare Agendas for Advisory Group Meetings Leads Advisory Group Meetings Aids in Communication between Parents, Coaches and YMCA Oversees Advisory Group

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2012-2013 Wahoo Advisory Group Positions

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  1. 2012-2013 Wahoo Advisory Group Positions Positions and Descriptions

  2. President • Duties • Coordinate All Advisory Group Meetings • Prepare Agendas for Advisory Group Meetings • Leads Advisory Group Meetings • Aids in Communication between Parents, Coaches and YMCA • Oversees Advisory Group • Sends out emails as needed to team, head coach and YMCA Staff Liason regarding pertinent information

  3. Vice President • Works with President in preparing Meeting Agendas • Leads Meetings when President is unavailable • Attends all Advisory Group Meetings • Serves on Meet Committee • Prepare to become President

  4. Secretary • Keeps Minutes of all meetings • Emails Minutes to Head Coach for posting on Website • Attends all monthly Advisory Group Meetings • Serves on Meet Committee

  5. Treasurer • Custody Account Records of all monies earned by team and spent on swimmers • Attends all Advisory Group Meetings • Serves on Meet Committee

  6. Communications • Public Relations • Team Photo • Photos for Website & End of Year Photo Presentation • Advertising(Works with Fundraising Chair)

  7. Volunteer Coordinator • Recruitment & Development • Recruiting for Home Meets to fill all positions • Recruiting for Championship meets to fill positions assigned by League, Great Lakes Zone Committee and Y of the USA at Nationals • Officials • Officials Training • Assistance via Website • Existing Volunteer Platform • TeamUnify or Hy-tek Platform options as well

  8. Fundraising • Concessions • Special Events • Intrasquad Meet – (Swim-a-thon Replacement) • Bagging Groceries • Dining Out Fundraising • Banquet • Searching out opportunities for Sponsorship(works with Communications Chair) • Procure donated items for raffle at Fall & Winter Meets

  9. Spirit Wear • Organize a list of spirit wear available • Initial Order at Beginning of Season • Order for Christmas • Pass Out Spirit Wear when arrives • On Meet Committee • Meet T-shirts • Fall Invite – Theme? • Winter Invite – Lisa J. French Memorial Invitational

  10. Meet Subcommittee Vice Chair • Chair is Head Coach • Vice Chair Serves as Co-meet Director • Needs to be at least a Level II Certified Official • Coordinates Scoring, Deck Entries • Coordinates Heat Sheet Procurement and Distribution • Oversees Officiating and Scoring during all GMVY Meets

  11. Home Meet Committee • Chair – Chris Bushelman (Head Coach) • Vice Chair – Level II Official • Treasurer – Keep Track of Finances for meets (Excel Sheet) • Secretary – Keep Track of How we do Meets, develop meet binder • Volunteer Coordinator – Head Timer, asst. Vice Chair with Finding Officials • Fundraising Chair – Concessions • Run off Family Donations (Food, non-monetary) • Small Amount of Purchased Goods to Supplement • Communications Chair – Donations to Supply Coaches Hospitality • Combination of Community Businesses & Parents Donations (Food, non-Monetary) • Spirit Wear • Awards, Meet Shirts, High Point Awards

  12. Social Committee • Help with Intrasquad Meet (Swim-a-thon Replacement) • Help set up a meal for team after meet (Raymonds Pizza???) • End of year pre-championship Spaghetti Dinner • Work with Volunteer Coordinator • End of Season Banquet • Work with Volunteer Coordinator & Head Coach to set up • Work with Head Coach to set up potential team building activities

  13. New Parent Welcoming Committee • One or Two Parents at Each Site • East Butler – Bobbie Jo Schatzer • Middletown - • Fairfield – • Assist Incoming Families • Answer Questions • Go Over Handbook • Know answers to Website Questions • Direct questions to head coach or President if not unsure

  14. National Team Committee • Chris Bushelman (Head Coach) • Reservations for hotel • Spring 2013 – Baymont Inn Greenesboro, NC (15 rooms) • Work with other committee members to arrange team meals and set itinerary • Matt McKee (Assistant Senior Coach) • National Team Parents

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