Community Partner Advisory Groups

1. Community Partner Advisory Groups Oval Mapping Summer 2004 Agriculture and Extension Education Committees Connie Abert, Waupaca County Youth Development Educator and Department Head, University of Wisconsin-Extension

2. Community Partner Advisory Groups Resources for Identifying Stakeholders Learning Institute’s Board Profile Worksheet Diversity Matrix SP101-Bryson’s Stakeholder Analysis SP 102-Innovation Center’s Resource Map of Sectors

3. Oval Mapping Purpose • Mapping can be conducted rather quickly • Mapping is an efficient tool for brainstorming • Mapping transitions easily to relationships

4. Oval Mapping Benefits • Mapping may be used to develop a more integrated picture of our stakeholders • Promotes understanding of what is necessary –base for continued discussion, communication • Manages the complexity and inclusion of many people’s views, teams • Structures relationships, this typically helps people figure out what they can do – actions – strategies - purpose

5. Oval Mapping Directions Who are the organizations that are important to an advisory group in your county? • Start by brainstorming-(one each on an oval). • Community organizations that make decisions that could effect your local extension office • Community organizations that utilize Extension services • Community organizations that we do not traditionally work with, but provide community resources (think outside the box) • Pencil the links between ovals that reflect influences

6. Oval Mapping Who are the organizations that are important to an advisory group in your county? Foundation Economic Stakeholders Youth Stakeholders Other Stakeholders Chambers Extension Advisory Group Development Corp. Teen Court Ag Stakeholders Parent Group Corn Growers Family Stakeholders Holstein Breeders

7. Purpose of Community Partner Advisory Groups • Identify issues and concerns that Extension can and should address • Identify other community organization/agencies to collaborate with in addressing specific issues • Identify potential resources and community strengths and provide support for acquiring the resources necessary to carry out program initiatives • Provide advice on program effectiveness and impact • Communicate to others the impact and relevance of Extension’s educational programs • Create opportunities for interaction with local, state and national policymakers

8. Oval Mapping Who are the organizations that are important to an advisory group in your county? Extension Advisory Group

9. Oval Mapping Directions Who are the individual that are important to an advisory group in your county? • Start by brainstorming-(one each on an oval). • Community organizations that make decisions that could effect your local extension office • Community organizations that utilize Extension services • Community organizations that we do not traditionally work with, but provide community resources (outside the box) • Pencil the links between ovals that reflect influence • Brainstorm individuals of influence from these groups • Pencil the links between individuals (different colors-influence, communication, projects, goals, etc) • Place small dots (colored marks) to represent diversity, community, program area, sex, age, etc. • Utilize a straw poll to narrow down choices.

10. Oval Mapping Who are the individuals of these organizations that are important to an advisory group in your county? Foundation Economic Stakeholders Youth Stakeholders Other Stakeholders Chambers Extension Advisory Group Development Corp. Teen Court George Ag Stakeholders Fred Parent Group Corn Growers Family Stakeholders Holstein Breeders

11. Oval Mapping Specific Questions • Who are the people of these groups that influence or connect with our office • Who are the opinion leaders from diverse areas in your community • Who do you or others seek advise from for extension work or community work • Who has a pulse of community needs, issues, and resources

12. Oval Mapping Specific Questions • Who has a proven track record of accomplishments • Who has a passion for their work • Who has a future focus • Who can connect with new partners • Who can help strengthen existing partnerships • Who can share the impact and value of extension programs • Who can connect with decision makers about extension

13. Oval Mapping Who are the individuals of these organizations that are important to an advisory group in your county? Foundation Economic Stakeholders Youth Stakeholders Other Stakeholders Chambers Extension Advisory Group Development Corp. Teen Court Ag Stakeholders Parent Group Corn Growers Family Stakeholders Holstein Breeders

14. Oval Mapping Who are the individuals of these organizations that are important to an advisory group in your county? Foundation Economic Stakeholders Youth Stakeholders Other Stakeholders Chambers Extension Advisory Group Development Corp. Teen Court George Ag Stakeholders Fred Parent Group Corn Growers Family Stakeholders Holstein Breeders

15. Community Partnership Advisory Group Development • Authorize • Extension Education Committee creates the Community Partnership Advisory Group in accordance with county policy • Defines expectations, specifically communication patterns, and products (outputs). • Recruit • Extension Education Committee and staff identify and invite/orient members • Convene • Orient (new) group members • Group determines leadership roles • Orient • Extension faculty/staff • Extension Education Committee • County Board Chair/ Executive/ Administrator • Advise and Assist • Advisory group members provide advisory input to the Extension Education Committee on regular basis • Assist Extension in fulfilling their mission

16. CPAG Development-GNATT Chart Time 1ms 2ms 3ms 4ms 5ms 6ms 7ms Activity Orient Staff Committee Board Authorize Committee Recruit Staff Committee Convene Orient members Roles A & A Input to committee Assist UWEX (Office Colleagues) (Department Head) (Office Colleagues)