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Module 1 Part 2: Using the TIPS Method to Problem-Solve Implementation Issues

Module 1 Part 2: Using the TIPS Method to Problem-Solve Implementation Issues. Session 2 Phase I Team Training Presented by the MBI Consultants. Module 1 Part 2 Team Outcomes. Review the TIPS problem-solving method and the “Meeting Minutes” form.

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Module 1 Part 2: Using the TIPS Method to Problem-Solve Implementation Issues

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  1. Module 1 Part 2: Using the TIPS Method to Problem-Solve Implementation Issues Session 2 Phase I Team Training Presented by the MBI Consultants

  2. Module 1 Part 2 Team Outcomes • Review the TIPS problem-solving method and the “Meeting Minutes” form. • Use the TIPS method to problem-solve an implementation issue at your site

  3. Context • MBI teams are being expected to do problem solving • Most teams are not skilled at running problem-solving meetings and using data for decision-making

  4. What do we need? • A clear model • Separate and similar procedures for • Management and/or implementation (infrastructure-data system) issues i.e.: “Meeting Foundations” • Outcome issues (analysis and decision-making) • The right information • A process to build and implement solutions. • A visual context

  5. Organizing for effective problem solving conversations A key to collective problem solving is to provide a visual context that allows everyone to follow and contribute Problem Use Data Out of Time Solution Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B. (2009). The Team Initiated Problem Solving (TIPS) Training Manual. Educational and Community Supports, University of Oregon, unpublished training manual.

  6. TIPS II Meeting Minutes and Problem-Solving Action Plan Form 1 Today’s Meeting: Winter MBI TrainingDate, time, location: Facilitator: Minute Taker: Data Analyst: Next Meeting: Date, time, location: Facilitator: Minute Taker: Data Analyst: Team Members (bold are present today________________________________________________________________ 2 Agenda for Today: 1. Develop an action plan for an area of need as identified by TIC and SAS results Previously Defined Problems/Solutions (Update) Foundations Administrative/General Information and Issues 3 Problem Solving

  7. TEAM PROBLEM-SOLVING METHOD

  8. Identify Problem: Example • The system(s) to acknowledge/reward school-wide expectations is partially in place. How do they knowthis? • Self-Assessment Survey indicated that this is a “yellow area.” 50% of staff indicate this is “In Place”, 46% indicates “Partially in Place”’ and 4% believes it is “Not in Place.” • 22% of staff indicate this is an item of high or medium priority. • The MBI team focused on developing infrequent school-wide incentives (assemblies). They have not implemented more frequent and individualized incentives and have done little to promote their incentives.

  9. Problem Statements

  10. Identifythe Problem(continued) • Problem Statement Development • What: • 50% of staff indicate a system(s) to acknowledge/reward school-wide expectations is partially or not in place. • How Often: N/A or yearly SAS survey • When… Who… Where… All staff completed the first SAS survey in April • Why (is the problem sustaining)? • 22% of staff indicate this is an item of high or medium priority. Results indicated a need to provide professional development on the utility, purpose, and types of reinforcement systems. • Team discussions reviewed types and frequency of reinforcement systems. Monthly acknowledgement assemblies have been developed but no system is in place for frequent, individual rewards, etc. An informal survey of the general staff and the team indicated a need. • Team has not had time to address this implementation area

  11. Develop Goal(s): • Professional development for general staff to increase understanding of the utility, purpose, and types of reinforcement systems. • Find team time to address issues.

  12. IdentifySolutions and Implementation Plan The MBI team brainstormed different ways to correct these issues, reached consensus, and identified who would do what, when, where, etc. • A 2-hour professional development inservice will take place to develop staff understanding of the utility, purpose, and types of reinforcement systems. • Staff will select priorities for acknowledgement procedures • Volunteers who are willing to develop other reward systems will be solicited (saving the team time!)

  13. Implement Solution with Fidelity • The team used a pre-post questionnaire to assess knowledge and attitude change regarding PD training • The team noted the number of volunteers

  14. Monitor Impact and Summative Evaluation • 10% of staff volunteered to develop additional acknowledgement systems • Within three months the building had developed and implemented two high frequency individual acknowledgement procedures • 80% of all staff were using acknowledgement procedures • Staff feedback regarding PD indicated a need for better snacks • Success!

  15. Big Ideas • Use DATA to drive problem solving • Follow a consistent process • Smallest change for largest improvement • Implementation fidelity • Communicate, communicate, communicate • Celebrate!

  16. Work Time Complete the “Part 2: Using the TIPS Method to Problem-Solve Implementation Issues” section of your workbook

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