Portland Public Schools

1. Portland Public Schools Superintendent’s 2010-11 Budget March 3, 2010 Dr. James C. Morse, Sr. Portland Public Schools

2. Vision • Future Search: Broad Themes • Schools are safe, welcoming and respectful community learning centers • Students' success depends on strong community partnerships, including families • Education starts at birth and should include preschool • Success in the global marketplace demands 21st-century skills and technology Portland Public Schools PPS Superintendent Budget March 3, 2010

3. Vision • Future Search: Broad Themes • All school employees are responsible for making sure that every student learns • All students should experience rigor, relevance and relationships in their education • All students should have equal access to quality education and facilities • All students should graduate and be ready for college or careers Portland Public Schools PPS Superintendent Budget March 3, 2010

4. EquityThe Measure for Success • Systems Thinking • The 3 Musketeer Approach • One for All & All for One • Critical Review of Programming • Common High Standards & Expectations • Balance & Accountability • Site Based and Central Office • Working Together • Defining Centralized Responsibility • Defining Building Responsibility Portland Public Schools PPS Superintendent Budget March 3, 2010

5. EquityPerformance Driven • Equity does not mean equal, it means equal access (AP courses, College Prep Courses, Acceleration, Intervention) • Equity does not mean equal, it means fair • Equity does not mean equal, it means that the resources of the the district will be distributed based upon the needs of the student Portland Public Schools PPS Superintendent Budget March 3, 2010

6. EquityPerformance Driven • Free & Reduced Lunch Count: 49% • Federal Measure of Poverty • State Weight Factor - 1.15 • Federal Funds through Title Programs • English Language Learners (ELL): 26% • Students Who do not Speak English as Their Primary Language • State Weight Factor - 1.525 Portland Public Schools PPS Superintendent Budget March 3, 2010

7. EquityPerformance Driven • Special Needs Students: 16% • Students who require accommodations due to a learning disability in order to provide a comparable teaching/ learning experience • Funding Source - Local & Federal Portland Public Schools PPS Superintendent Budget March 3, 2010

8. EquityPerformance Driven • Goal: Small Class Size in K-2 Weight - 1.25 • Implement over the next five years • Resource Distribution • Weighed by Poverty, ELL, SPED, & Performance • Identify Critical Components for ALL Levels • Access to Opportunity • AP Courses Open to All • Must Develop a Deliberate Plan to Open Up AP courses • Intensive Programming to Accelerate Learning Portland Public Schools PPS Superintendent Budget March 3, 2010

9. EquityPerformance Driven • Assessment • NECAP, mixed district results on AYP • NWEA, individual student performance • Analysis • Central Office responsibility • Accountability • Building Level responsibility Portland Public Schools PPS Superintendent Budget March 3, 2010

10. EquityResource Reallocation • High School Schedule Framework • Why? Different Schedules Result in Needless & Costly Duplication • Low Enrollment Courses Offered at One High School • HS Music Offered at One High School • Maintains Rich Course Offerings from AP to Alt Ed • Lowers Cost Per Student Per Course • Extends School Day for ELL Students • Allows for District Reallocation to Other Programs Portland Public Schools PPS Superintendent Budget March 3, 2010

11. Equity Measuring Success • Central Office Reorganization • Academic Focus • Chief Academic Officer • Curriculum Coordination • Accountability • Data Collection • Data Analysis • Affordability: Two Measures • Proper Controls - Benchmarking • Can We Afford Not To? Portland Public Schools PPS Superintendent Budget March 3, 2010

12. Superintendent’s Budget First Draft: $95,600,331: All Requests, No Cuts Superintendent’s Recommended Budget $89,319,834 Decrease Budget 2009-10: $2,017,209 Increase Local Effort: 2.5% or $1,666,805 Portland Public Schools PPS Superintendent Budget March 3, 2010

13. Revenues • EPS (State Subsidy) FY11 Projected at $10,236,809 • Federal Stabilization Funds Estimated at $4,224,559 • Miscellaneous Revenues $6,519,438 • Amount Needed From Local Tax Share $68,339,805 Portland Public Schools PPS Superintendent Budget March 3, 2010

14. Superintendent’s Budget • Revenue Loss • State $4.3 Million • Federal $1.0 Million • Medicaid • Title Set Aside $1.0 Million Portland Public Schools PPS Superintendent Budget March 3, 2010

15. Superintendent’s Budget • Automatic Cost Escalators • Salary 2009-10 2010-11 • Teacher Step $824,950 • Teacher Lane Change $153,000 • Base,Non Represented, $209,487 Ed Techs, PAA, Steps • Health Insurance (2%) $200,000 • Utilities • Heating Fuel $1,225,000 $1,363,000 • Electricity $1,190,105 $1,249,105 • Fleet Fuel $116,540 $126,840 Portland Public Schools PPS Superintendent Budget March 3, 2010

16. FY11 Expenditures Portland Public Schools PPS Superintendent Budget March 3, 2010

17. Revenues Portland Public Schools PPS Superintendent Budget March 3, 2010

18. Budget vs. Tax Share Comparison Portland Public Schools PPS Superintendent Budget March 3, 2010

19. Elementary Schools Portland Public Schools PPS Superintendent Budget March 3, 2010

20. Middle Schools Lincoln Moore King ’10 –’11 Enrollment 505 550-560 554-550 Projections ’09-’10 Enrollment 468 542 488 ’08-’09 Enrollment 478 539 486 ’07-’08 Enrollment 442 524 487 Demographic Makeup F&R ELL F&R ELL F&R ELL ’09-’10 52% 28% 48% 17% 56% 28% ’08-’09 47% 26% 46% 16% 54% 26% ’07-’08 43% 23% 35% 14% 53% 27% • Maintaining student teacher ratios to promote strong student/adult relationships • Providing appropriate academic offerings for differentiated population to promote rigor and relevance • Increased support for English Language Learners and disadvantaged youth Portland Public Schools PPS Superintendent Budget March 3, 2010

21. High Schools Deering Portland Casco Bay PATHS ’10-’11Projected 988 968 271 600+ Enrollment ’09-’10 Enrollment 1075 900 246 600+ ’08-’09 Enrollment 1180 905 230 620 ’07-’08 Enrollment 1230 1010 186 625 Focus Areas • Class Size / Student: Teacher Ratio to promote strong student:adult relationships • Increased support for disadvantaged, Special Education, and multilingual students • Providing appropriate academic offerings for differentiated population to promote rigor and relevance Portland Public Schools PPS Superintendent Budget March 3, 2010

22. Demographic Makeup DeeringPortlandCasco Bay F&R ELL F&R ELL F&R ELL ’09- ’10 38% 14% 52% 25% 42% 16% ’08- ’09 30% 11% 50% 26% 39% 15% ’07-’08 24% 9% 46% 24% 33% 7% ’06-’07 23% 8% 49% 23% 35% 9% Portland Public Schools PPS Superintendent Budget March 3, 2010

23. Equity Resource Reallocation • Special Education: By state standards Portland spends more per student than other Maine school systems • Maine $9,624 per student cost without special education services • Portland $10,875 per student cost without special education services • Portland $19,248 per student cost for students receiving special education services Debrajean Scheible, MDOE Feb.2010 Portland Public Schools PPS Superintendent Budget March 3, 2010

24. Student Support Services Information as of December 1, 2009 Portland Public Schools PPS Superintendent Budget March 3, 2010

25. Multilingual and Multicultural Center • Who we Serve • 1864 are Language Minority (Students with a primary home language other than English) • 1618 of whom are English Language Learners (ELL) These are students who score between 1.0 – 5.9 on ACCESS, a test required to meet NCLB mandates • 97% of ELL receive free or reduced lunch Portland Public Schools PPS Superintendent Budget March 3, 2010

26. Multilingual and Multicultural Center • Unmet Needs • ELL enrollment has grown 62% in the last six years, yet overall staff serving ELL has dropped 15% • Need for academic support to all ELL in ACCESS levels 1.0-5.9 by a certified teacher with ESL endorsement. Most resources are provided to students in levels 1.0-3.0 on ACCESS test • Need for professional development of mainstream teachers so that they can continue to support the needs of ELL • Need for extended learning time for ELL specifically in the lower levels • Need for early childhood education focusing on English language skills as well as social, emotional and academic readiness Portland Public Schools PPS Superintendent Budget March 3, 2010

27. Food Services 2011 • Five Year Plan • Increase Meal Counts and Revenue • Decrease Food Costs and Labor Costs with investments • Result - New menus, new serving concepts, updated equipment, increased productivity, shorter lunch lines Portland Public Schools PPS Superintendent Budget March 3, 2010

28. Food Services • Choice menus in all schools – FY11 • Middle Schools prepare their own meals – FY11 • Salad bars for all elementary schools for fruit and vegetable choices – FY12 • Ovens on site to reheat elementary meals – FY13 • Pre-packed meal components to improve quality and speed up lunch lines – FY15 • Less Subsidy required – FY14, FY15 Portland Public Schools PPS Superintendent Budget March 3, 2010

29. Middle Schools control their food,Central Kitchen gets automated equipment,Elementary Schools get a kitchen and salad bars,Students get better food, reheated on site, with less waste, served faster! Investment Reduces Subsidy Portland Public Schools PPS Superintendent Budget March 3, 2010

30. Facilities • Budget Drivers • Aging buildings • Utility costs • Costs of goods and services • Unmet Needs • Capital improvements including security and technology upgrades • Capital renewal including roof, window and door replacements • Preventive maintenance Portland Public Schools PPS Superintendent Budget March 3, 2010

31. Facilities • Efficiencies • More E-Rate telephone and data infrastructure projects (Presumpscot, King Middle School, Riverton) • Collaboration with other City Departments • HVAC maintenance, snow removal, grounds keeping & recycling • On-line custodial supply ordering with direct delivery(joint city contract) • Opportunities - Maine DOE Major Capital Improvement Program • Energy conservation and investment (City ESCO) • Maine DOE Revolving Renovation Fund • Engaging students, staff and volunteers in school projects • Federal stimulus funding • Updating building use policy Portland Public Schools PPS Superintendent Budget March 3, 2010

32. Transportation Services • Impact Areas • Special education out of district transportation • In district programming transportation • Purchased transportation • Vehicle Maintenance (reduce vehicle miles / 6 new buses) • Fuel (reduce vehicle miles / 6 new buses) • Long Range Needs • Fleet Upgrades – 2010-2011 and 2011-2012 Portland Public Schools PPS Superintendent Budget March 3, 2010

33. Non-Personnel Cuts • Original Draft: $95,600,331 • Larger Non-Personnel Cuts • Retirement Incentive $1,586,866 • Debt Reduction $1,120,007 • Health Insurance (2%) $ 800,000 • Food Service $ 316,000 • Transportation $ 250,000 Portland Public Schools PPS Superintendent Budget March 3, 2010

34. Non-Personnel Cuts • Larger Non-Personnel Cuts (continued) • Unfilled Positions $ 100,000 • Medicaid $ 80,000 • Middle level Sports $ 188,000 • H.S. Freshman Sports $ 200,000 • Co-Curricular $ 30,000 Portland Public Schools PPS Superintendent Budget March 3, 2010

35. Personnel Cuts • Administration • Elementary 1.2 • Teacher Reductions • Elementary Teachers 3.9 • Middle School 7 • High School 12.1 • Special Ed 15 • District 5.02 • Adult Ed 1.08 Portland Public Schools PPS Superintendent Budget March 3, 2010

36. Personnel Cuts • Ed Techs • K - 12 22.11 • Food Service • K-12 4.75 • Secretaries • K-12 6.4 • Custodians/Maint • K-12 2 • Total All Staff • Retirements and Job Loss 80.56 Portland Public Schools PPS Superintendent Budget March 3, 2010

37. EquityUnmet Needs • Unmet Needs for Consideration • ELL - Increase Resources Despite Dwindling Resources • Reallocate Funding to Increase Staffing • 62% Increase In Students in 6 Years • Elementary Classrooms • 4 Additional Teachers Needed to Keep Class Sizes Reasonable • Lincoln Middle School • Social Studies Program Needs 3 Additional Teachers • Only Middle School w/o Full S.S. Staff Portland Public Schools PPS Superintendent Budget March 3, 2010

38. Equity Unmet Needs • Computer Integrationist at Moore • Only Middle School w/o Integrationist • $100,000 to finish wiring Lyseth, Longfellow and Hall • Early Childhood • Pre-School in Partnership with Other City Providers • Five Year Plan to Lower Class Sizes in K-2 to 15:1 (avg.) Portland Public Schools PPS Superintendent Budget March 3, 2010

39. EquityUnmet Needs • Elementary Facilities • Equitable Primary Buildings Throughout City • Elementary Task Force • Defining Needs • Apply to State for New School • Build Local Capacity • Technology Build Infrastructure, Create Equity • All Schools Have Wireless - Equity • Continue Capital Improvement Plan • Centralize Procurement • Establish Base Standards for Software & Equipment Portland Public Schools PPS Superintendent Budget March 3, 2010

40. World Languages Recommendations • World Language • Elementary Schools • Over 60 languages spoken in PPS • World Language program needs to start in elementary • 3 Year Implementation Plan - 5 teachers Portland Public Schools PPS Superintendent Budget March 3, 2010

41. Unmet NeedsWorld Languages Recommendations • Learning a foreign language helps to develop cultural understanding and convey respect for other cultures • Students who learn another language perform better on standardized tests in other content areas • Completing four years of world language study in high school is a strong predictor of student success in college • Students proficient in a second language maintain sustainable competitive advantage in college acceptance and the workforce Portland Public Schools PPS Superintendent Budget March 3, 2010

42. Unmet Needs World Language Phase-In Portland Public Schools PPS Superintendent Budget March 3, 2010

43. Desired State • Clear & Common Curriculum for All • High Expectations for Staff & Students • Purposeful and Deliberate Allocation of Staff & Resources - Equity • Balance Between the Needs of the System & the Needs of a Building • Improved Student Performance • The Best School System in the State Portland Public Schools PPS Superintendent Budget March 3, 2010