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Strategic Planning Forum

Strategic Planning Forum. January 21, 2014. Opening . Welcome Safety Minute (Fire Exits and Washrooms) Introductions In Kind Documentation Reminder. Opening . STP Meeting Minutes (Mid June 2013) Action Items from last STP Meeting. Opening . Goals For Today Build Relationships

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Strategic Planning Forum

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  1. Strategic Planning Forum January 21, 2014

  2. Opening • Welcome • Safety Minute (Fire Exits and Washrooms) • Introductions • In Kind Documentation Reminder

  3. Opening • STP Meeting Minutes (Mid June 2013) • Action Items from last STP Meeting

  4. Opening Goals For Today • Build Relationships • Explore Consensus • Learn About PAZA • Review Vision, Mission, Values and Principles • Plan For The Future • To Provide An Opportunity For Everyone Present To Speak Freely And Openly As We Explore The Future Path Of PAZA • To Create A Future For PAZA Everyone Can Take Pride In.

  5. Opening Meeting Ground Rules – CASA Ground Rules • Listen Generously • Speak Straight • Be “For” Each Other • Honour Commitments • Acknowledge And Appreciate Others • Be Concerned For Inclusion • Be Concerned For Alignment

  6. Strategic Concepts WHAT IS STRATEGY? • A general, undetailed plan of action, encompassing a long period of time, to achieve a complicated goal. • The task-efficient use of the available resources (time) for the achievement of the main goal (success). • All about gaining (or being prepared to gain) a position of advantage over adversaries or best exploiting emerging possibilities.

  7. Strategic Concepts WHAT IS STRATEGY? • Allows for Board’s and Stakeholders an opportunity to identify actions to address issues affecting the region.

  8. Strategic Concepts WHAT IS STRATEGY? Where We Are: Where We Want To Be:

  9. Strategic Concepts WHAT IS STRATEGY? • “The world doesn’t need one more mediocre anything. Most businesses that fail, do so because they were not remarkable at delivering something really, really matters to their target customers” Donald Cooper

  10. Strategic Concepts The Power of Planning? • “Have a plan. Follow the plan. You’ll be surprised how successful you can be. Most people don’t have a plan. That’s why It’s easy to beat most folks.” Paul ”Bear” Bryant, Football Coach, Alabama

  11. Strategic Concepts STRATEGIC PLANNING MODELS? Types of Organizations: • Non-Profit • Focuses on board development, management, fundraising and policies. • For Profit • Focuses on the profit and/or strategic directions.

  12. Strategic Concepts STRATEGIC PLANNING MODELS? Types of Models: • Basic Strategic Planning • Issue-Based or Goals-Based Strategic Planning • Alignment Model • Scenario Planning • Self-Organizing Planning

  13. Strategic Concepts TYPES OF PLANNING? • Strategic Planning • Strategic Planning determines where an organization or group is going over the next few years, and how to get there and know if you got there • Business Planning • Focuses on the product, service or program. • Program Planning • Focuses on internal or external functions. • Project Planning • Focuses on specific projects. • Municipal Planning • Document that outlines a municipalities policies for planning, use and future development of land.

  14. BREAK 9.5 Minutes

  15. Operations Background Program Manager Update

  16. Strategic Questions PAZA Strategic Plan 2008 - 2013 PAZA Vision: All people living working and playing in the PAZA region will have the best possible air quality data. PAZA Mission: The Peace Airshed Zone Association operates an ambient air quality monitoring network to collect and preserve relevant, credible, transparent and accessible data to allow our stakeholders to make informed decisions regarding air quality in our region.

  17. Strategic Questions PAZA Strategic Plan 2008 - 2013 PAZA Objectives: • Produce Credible Information • Develop Long-Term Financial Stability • Operate an Air Quality Monitoring Network • Influence Public Policy • Develop a Communications Plan

  18. Strategic Questions Core Purpose ------- Activity

  19. Strategic Questions Balance Score Card – Make it Work

  20. Strategic Questions Balance Score Card ------- Activity

  21. Strategic Questions Mission Statement A Mission Statement tells what a company does, for who, and why…….. • The business you are in • The services that are provided • How you create value for your members • The key outcomes that will determine success • The distinguishing characteristics of the services.

  22. Strategic Questions Mission Statement • A constant reminder of why the organization exists and what the Board envisioned. • Woe to the organization that loses sight of its Mission Statement for it has taken the first step on the slipper slope to failure.

  23. Strategic Questions Examples: Mission Statement McDonalds Corporation • To offer the fast food customer food prepared in the same high quality manner world-wide, tasty and reasonably priced, delivered in a consistent, low-key décor and friendly atmosphere • Our mission is to be our customers’ favorite place and way to eat.

  24. Strategic Questions Examples: Mission Statement Bank • We strive to be the acknowledged market leader and preferred partner in helping our clients succeed in rapidly evolving financial markets. Pharmaceuticals • To help all people live healthy lives.

  25. Strategic Questions Examples: Mission Statement WBEA • The Wood Buffalo Environmental Association monitors air quality and air quality related environmental impacts to generate accurate and transparent information which enables stakeholders to make informed decisions.

  26. Strategic Questions How to Write a Mission Statement http://www.youtube.com/watch?v=LJhG3HZ7b4o

  27. Strategic Questions Mission Statement ------- Activity

  28. Strategic Questions Strategic Vision Where do you want to go? • Developing a Strategic Vision: • Roadmap for the organization – direction it is headed • Position the organization intends to stake out • Capabilities the company plans to develop • A Strategic Vision Describes: • Organizations dreams, hopes and desired future • What you really care about and are committed to achieving.

  29. Strategic Questions Strategic Vision Characteristics of a Vision • Long-shelf life that outlasts short-term • Is clear and easy to visualize • Tells where the organization ends

  30. Strategic Questions Examples - Strategic Vision McDonalds: Being the World’s best quick-service restaurant experience. Which Means: Being the restaurant experience that makes each and every customer smile on each and every visit.

  31. Strategic Questions Examples - Strategic Vision Disneyland: Create a place for people to find happiness & knowledge. Girl Scouts: Help a girl reach her highest potential Dupont: To be the world’s most dynamic science company, creating sustainable solutions essential to a better, safer, and healthier life for people everywhere.

  32. Strategic Questions Examples - Strategic Vision WBEA: Our vision is to provide a state of the art monitoring system that meets the needs of residents and stakeholders in the Wood Buffalo Region.

  33. Strategic Questions Vision Statement ------- Activity Critical Success Factors ------- Activity

  34. Lunch 27 Minutes

  35. Strategic Questions Where Are You Now? • Situational Analysis • Positive and Negative Factors • Strengths • Weaknesses • Opportunities • Threats • Prioritize to achieve your Vision Today Where you want to get to Vision

  36. Strategic Questions Internal & External Factors Strengths Weaknesses SWOT ANALYSIS Threats Opportunities

  37. Strategic Questions Situational Analysis Internal: • Communications and Education • Operations • People • Finance External • Technology Changes • Government Regulations/Regulators

  38. Strategic Questions Situational Analysis Questions To Ask: • What are some provincial or national issues facing PAZA? • What are some technology issues that PAZA faces? • What is important that PAZA Provides to you the Stakeholder? • What are emerging issues or trends? • What direction should PAZA explore? • Where do you see PAZA in 3 or 5 years? • What are internal positives about PAZA? • What does the outside community see as PAZA’s Strengths and Weaknesses? • What are the weaknesses of PAZA?

  39. Strategic Questions SWOT ------- Activity

  40. Strategic Questions Principal Strategies • Core Strategies that build the bridge between mission-vision/success factors and the beginning of the executable decisions (Action). • The starting point for the balance of the strategic plan. • Typically no more than an handful.

  41. Strategic Questions Principal Strategies (GOALS) Should be “SMARTER” Specific Measurable Acceptable Realistic Time Frame Extending Rewarding

  42. Strategic Questions Example ----- Principal Strategies (GOALS) WBEA • Monitor to meet eight objectives • Establish cause-effect relationships • Maintain high quality datasets in support of user needs • Improve organizational planning, coordination and collaboration • Ensure comprehensive documentation and open reporting • Increase external communication and stakeholder engagement • Anticipate external drivers and engage proactively with other organizations that may have an impact on WBEA • Develop indicators of performance for all significant activities

  43. Strategic Questions Principal Strategies -------- Activity Back to Basics – Balance Score Card/SWOT • Go Back and score each point in each box a 0 – 5. • The lowest score in each block becomes the strategic priority. Identify the Priorities for the Future……..

  44. Strategic Questions Principal Strategies -------- Activity Back to Basics – Balance Score Card/SWOT • Go Back and score each point in each box a 0 – 5. • The lowest score in each block becomes the strategic priority. Identify the Priorities for the Future……..

  45. BREAK 9.3 Minutes

  46. Strategic Questions How Will You Get There? • Use a Strategy Map • Establish specific, measurable objectives • Convert vision into specific performance targets • Creative yardsticks to track and measure performance

  47. Strategic Questions Strategic Process Map C. Inputs D. Processes A. Outcomes Member Value “Strategic Change Management” 6. Plan to Implement 7. Strategy Implementation and Performance Measures 8. Annual Strategic Review and Update 5. Tactics, Business Plan 4. Principal Strategies 1. Ideal Future Vision B. Feedback 2. Critical Success Factors 3. Current State Assessment

  48. Strategic Questions How Will You Get There? • Establish specific, measurable objectives • Convert vision into specific performance targets • Creative yardsticks to track and measure performance • Create Milestones to each Strategic Goal

  49. Strategic Questions The Deliverables – Build Success Mission Values Vision Strategy Balanced Scorecard Strategic Management System

  50. Strategic Questions Tactics • Short term plans and actions used to achieve suitable progress toward strategic priorities. • They can and will change with time.

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