Asset Preservation Program

Updated Version 11-15-10 Asset Preservation Program Union High School, Camas WA OSPI School Facilities and OrganizationNovember, 2010 Scott Back & Tom Kuehn,

1. Evolution of the State Maintenance Policy 2. The Asset Preservation Program 3. Questions or Comments

In early 1990’s State Board of Education crafted a maintenance policy framework 30 year building life 2. 2% Rule (WAC 392-347-023) is adopted. • A school shall be ineligible for state assistance if the total expenditures for maintenance of plant and equipment for that facility during the 15 year period immediately preceding the project application was below one-half of one percent of the total of the annually determined building replacement value during the same period. (Filed in 1991 to affect post 1993 buildings) 3. An expenditure and accounting rule.

2% Rule Basic Timeline Project Accepted 15 Years 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 Roof Rpr/Rpl 30 Years 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 40 Years 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 Accounting for 15 years prior Accounting for 25 years prior

Transition from the 2% Rule to the Asset Preservation Rule • State Board of Education’s goal . . . • Fifteen years with the 2% . . . • The 2% Rule problems . . . • Accounting Rule to a Performance Rule • OSPI’s two major goals:

Asset Preservation Program 1. Maintain the SBE intent. 2. Replacement rule non-burdensome. The result was the . . . Asset Preservation Program

The 2% Rule was revised in May of 2009 with the “Asset Preservation Rule” (APR)(WAC 392-347-023)which . . . . . . strongly encourages the maintaining of State assisted New and New-in-Lieu school construction projects by: Requiring that districts participate in the “Asset Preservation Program”(APP) as one of the eligibility requirements for State funded construction assistance.

Asset Preservation Program ( APP ) 1. What is it? 2. To whom does it apply? 3. How will it affect you? 4. Some program details 5. How does it affect funding eligibility? 6. When does this go into effect? 7. What’s next for the APP? 8. What might be on the horizon?

Asset Preservation Program What is it? • Encourages facility maintenance of state assisted projects. • Ties maintenance to future state funding. • There are three basic components to the program: 1. A commitment by the district administration . . . 2. The implementation of an Asset Preservation System. 3. Participation in a system of performance accountability and reporting.

Asset Preservation Program To whom does it apply? • Any New or New-in-Lieu • Skill Centers and Transportation Co-ops must comply. • Any facility constructed with only local funding is exempt. • State assisted Modernizations and Additions are exempt from compliance with the APP Rule. ****** • The next three slides show a list of the 1994 and 1995 projects that we have identified. If we do not identify your building you are not exempt from compliance. It is your responsibility to enter the program! • All facilities accepted after 1995 must also comply . ****** Separate buildings, N/L-Mods 75/25

January 1, 1994 to December 31, 1994 District Project Type Arlington SD Kent Prairie Elementary New Construction Battleground SD HS Center for Agriculture New Construction Bremerton SD Mt. View Middle New Construction Burlington SD Bay View Elementary New Construction Cle Elum/Roslyn SD Elementary/High School New Construction Colville SD High School New Construction Everett SD Gateway Middle New Construction Evergreen SD Pioneer Elementary New Construction Federal Way SD Green Gables Elementary New Construction Federal Way SD Rainier View Elementary New Construction Finley SD Finley Elementary New Construction Kennewick SD Amistad Elementary New Construction Kennewick SD Horse Heaven Hills Middle New Construction Kent SD Cedar Heights Junior New Construction Kent SD Surprise Lake Elementary New Construction Northshore SD Kokanee Elementary New Construction North Thurston SD River Ridge High New Construction Riverview SD Cedarcrest High New Construction

Tacoma SD Sheridan Elementary New Construction Tumwater SD Bush Middle New Construction University Place SD Evergreen Primary New Construction Vancouver SD Eleanor Roosevelt Elementary New Construction Wenatchee SD Foothills Middle New Construction Yelm SD Mill Pond Intermediate New Construction January 1, 1995 to December 31, 1995 District Project Type Bainbridge Island SD Commodore Middle New Construction Bellingham SD Kulshan Middle New Construction Cheney SD** Cheney High New in Lieu -- Addition Everett SD Cascade High New Construction Kent SD Sawyer Woods Elementary New Construction Kent SD Meadow Ridge Elementary New Construction Lakewood SD English Crossing Elementary New Construction Marysville SD Allen Creek Elementary New Construction Medical Lake SD Medical Lake Elementary New Construction Mukilteo SD Kamiak High New Construction

Mukilteo SD Endeavor Elementary New Construction North Kitsap SD Richard Gordon Elementary New Construction North Kitsap SD Vinland Elementary New Construction Puyallup SD Ballou Junior New Construction Puyallup SD Woodland Elementary New in Lieu Renton SD Lakeridge Elementary New in Lieu Spokane SD Stevens Elementary New in Lieu Spokane SD Hamblen Elementary New in Lieu Spokane SD Logan Elementray New in Lieu Tacoma SD Manitou Elementary New in Lieu Tahoma SD Glacier Park Elementary New Construction All Other Buildings Board Accepted After December 31, 1995 Check with OSPI School Facilities for a list of your district’s APP buildings.

Buildings 1994 to 2010 We need you to verify: 1. If the project is a state assisted New or N/L building, board accepted after December 31, 1993, it needs to be in the Asset Preservation Program as a requirement of eligibility for state assistance after it reaches 30 years of age. Administration, commons, library, and classrooms Entire building built New or N/L after 1993 Gym APP? Yes. Classrooms

Buildings 1996 to 2010 We need you to verify: 2. If the project on the list is an state assisted addition, is it a stand alone building or is it attached to another building? If it is a stand alone building it needs to be a part of the APP. APP? Yes. Main Building Stand Alone Addition Covered or Enclosed Walkway Attached Addition APP? No.

Buildings 1996 to 2010 We need you to verify: 3. If the project on the list is a state assisted mod and an Addition or N/L, is the mod square footage 25% of the total project or less? If it 25% or less, then the whole project needs to be a part of the APP. APP? Yes. APP? No. Addition or New - In - Lieu Addition or New - In - Lieu Mod Mod 75% 70% =>25% 30%

Asset Preservation Program How will it affect you? • Very little effect if . . . • You will need to comply if . . .

Asset Preservation Program Some program details Asset Preservation Program (APP) Components – April, 2010 Board Reso., District Policy & Procedures Asset Preservation System APR Accountability ( Reporting ) Educational Adequacy Asset Preservation Targeted Standards Building Assessments School Board Review OSPI Review BC Standard Match Ineligible District Accountability Policy Procedures Reporting System Community Review 1. Board Resolution, Policies and Procedures 2. Asset Preservation System 3. Accountability

Asset Preservation Program (APP) Components 1. Board Resolution • Policies • Procedures 2. Asset Preservation System • Plan • Building Condition Evaluation • Annual Report 3. Accountability • Annual Report to Board • Six Year Report to Board & OSPI • State Construction Funding • Eligibility

Asset Preservation Program (APP) Components 1. Board Resolution ** • Policies • Procedures 2. Asset Preservation System • Plan • Building Condition Evaluation • Annual Report 3. Accountability • Annual Report to Board • Six Year Report to Board & OSPI • State Construction Funding • Eligibility **Note: Blanket Resolution

APP Sample Board Resolution ( WSSDA, OSPI ) No _____________ School Facilities Whereas, the school district is committed to preserve the district’s facilities in a safe, healthful and educationally effective manner that is compliant with applicable codes and requirements; and Whereas, the superintendent or his/her designee shall oversee the development of an Asset Preservation System (APS)with supporting policies and procedures to comply with all requirements of the Asset Preservation Rule (APR) (WAC 392-347-023); and Whereas, the APS shall provide for the preservation of district facilities by employing a system of processes, to include but not limited to predictive and preventative, repairs, maintenance, and re-conditioning; and Whereas, the APS shall also include a yearly and six year evaluation and reporting process to comply with the requirements that facilities sustain their expected life cycle, and include a commitment to implement an APS in all facilities constructed with state matching funds and accepted after December 31, 1993; Now, therefore, be it resolved that the Board of Directors of the ___________ School District does hereby certify the aforementioned findings to the Office of the Superintendent of Public Instruction. Educational Equity Asset Preservation District Accountability

APP Sample Policy ( WSSDA ) OPERATIONS AND MAINTENANCE OF SCHOOL PROPERTY 1. Facilities Maintenance The superintendent shall provide for a program to maintain the district physical plant and grounds by way of a continuous program of repair, maintenance and reconditioning. Budget recommendations shall be made each year to meet these needs and any such needs arising from an emergency. 2. Infrastructure Management The _________board of directors also desires to maintain the infrastructure of district facilities. In order to assure state funding, for facilities constructed new or new in lieu after 1993, the board of directors will adopt an asset preservation program (APP). The APP will preserve the district facilities by employing a system of predictive, preventative, and proactive processes. Annually, the superintendent will report to the board on the condition of the facilities and the effectiveness of the APP. Every sixth year an independent assessment will be conducted and reported to the board and the Office of Superintendent of Public Instruction. Additionally, the superintendent will develop a process to evaluate all pre-1994 facilities for possible participation in the asset preservation program. For initial participation in the APP, the board will submit a resolution to the Office of Superintendent of Public Instruction committing the district to implement the program. The superintendent will develop procedures for the asset preservation program.

APP Sample Procedures( OSPI, WSSDA ) 1. The director of Maintenance shall be responsible to conduct a Building Condition Evaluation on each APP eligible facility by August 15th of each year. 2. The facilities director shall be responsible to prepare a report on each APP eligible facility and present it to the Board of Directors on or before April 1 of each year. 3. . . . 4. . . . 5. . . . etc.

Asset Preservation System ( APS ) Components 1. Plan • Preventative & Predictive • What You are Currently Doing . . . Plus • Your Decision --- Meet the Standard • Model Plan

Asset Preservation System ( APS ) Components 1. Plan • Preventative & Predictive • What You are Currently Doing . . . Plus • Your Decision --- Meet the Standard • Model Plan 2. Building Condition Evaluation • OSPI BCE • Pilot Plan • Other - Electronic

OSPI Building Condition Evaluation Summary Form

Inventory & Condition of Schools (ICOS) Aberdeen School District A J West Elementary Building Condition File Attachments Change / Add Approve Site Building Building: Main Use: Off., Lib, Com Overall Bldg Rating: Good Inventory Condition COMPONENT RATING Building Profile: Administration Projects Foundation Ex Doors Fair Ceilings Fair HVAC Good Central Park Elementary Ex Windows Good Int. Walls Good Plumbing Good Water Supply Good McDermoth Elementary Roof Good Int. Doors Good Fire System Fair Controls Good Robert Gray Elementary Ex Walls Good Lighting Good Electrical Good A J West Elementary Central Park Elementary McDermoth Elementary Deficiencies/Causes Robert Gray Elementary Almira School District Component Rating Amanda Park School District Anacortes School District Arlington School District Asotin School District Auburn School District Aberdeen School District Adna School District Almira School District Amanda Park School District Anacortes School District Arlington School District

Building Profile – Administration 1 Story ~~ Component Level D2030 1.0 % A1010 Standard Foundation 6.5 % Sanitary Waste A1030 Slab on Grade 5.5 % D2040 Rain Water Drainage 0.5 % A2020 Basement Walls 0.0 % D3020 HVAC Equipment 4.5 % B1010 Floor Construction 0.0 % D3040 HVAC Distribution & Contrl 3.0 % B1020 Roof Construction 10.5 % D4010 Fire Protection Systems 2.5 % B2010 Exterior Walls 2.75 % D5010 Electrical Serv & Distrib 12.5 % B2020 Exterior Windows 3.25 % D5020 Lighting & Branch Wiring 6.75 % B2030 Exterior Doors 3.0 % D5030 Comm & Security Systems 3.25 % B3010 Roof Coverings 4.5 % D5090 Emergency Electrical Syst 0.5 % B3020 Roof Openings 0.0 % E1020 Institutional Equipment 4.0 % C1010 Partitions 4.5 % E1030 Commercial Equipment 0.5 % C1020 Interior Doors 2.5 % E2010 Fixed Furnishings 4.5 % C2010 Stair construction 1.0 % Total 100.00 % C3010 Wall Finishes 1.5 % C3020 Floor Finishes 3.0 % Building Square Footage 23,567 SF C3030 Ceiling Finishes 2.5 % Local Construction SF Cost $235.00 D1010 Elevators & Lifts 0.0 % Equals D2010 Plumbing Fixtures 4.0 % Estimated Replacement Cost $5,538,245 D2020 1.5 % Water distribution

Inventory & Condition of Schools (ICOS) Aberdeen School District A J West Elementary Building Condition File Attachments Change / Add Approve Site Building Building: Main Use: Off., Lib, Com Overall Bldg Rating: Good Inventory Condition COMPONENT RATING Building Profile: Administration Projects Foundation Ex Doors Fair Ceilings Fair HVAC Good Central Park Elementary Ex Windows Good Int. Walls Good Plumbing Good Water Supply Good McDermoth Elementary Roof Good Int. Doors Good Fire System Fair Controls Good Robert Gray Elementary Ex Walls Good Lighting Good Electrical Good A J West Elementary Central Park Elementary Foundation McDermoth Elementary Deficiencies/Causes Robert Gray Elementary DEFICIENCES CAUSES Almira School District Component Rating Amanda Park School District Inadequate Flow Broken Utilities Anacortes School District Moisture Penetration Condensation Arlington School District Opening in Wall Design Loads Asotin School District Sagging Leakage Auburn School District Settlement Occupancy Changes Aberdeen School District Deterioration Drainage Adna School District Ventilation Soils Almira School District Temperature Changes Surface Water Amanda Park School District Other Other Anacortes School District Arlington School District

Inventory & Condition of Schools (ICOS) Aberdeen School District A J West Elementary Building Condition File Attachments Change / Add Approve Site Building Building: Main Use: Off., Lib, Com Overall Bldg Rating: Good Inventory Condition COMPONENT RATING Building Profile: Administration Projects Foundation Ex Doors Fair Ceilings Fair HVAC Good Central Park Elementary Ex Windows Good Int. Walls Good Plumbing Good Water Supply Good McDermoth Elementary Roof Good Int. Doors Good Fire System Fair Controls Good Robert Gray Elementary Ex Walls Good Lighting Good Electrical Good A J West Elementary Central Park Elementary McDermoth Elementary RATING Deficiencies/Causes Robert Gray Elementary Foundation Almira School District Component Rating Amanda Park School District GOOD (1) ROUTINE MAINTENANCE: No apparent deficiencies or problems. Routine maintenance adequate to preserve or maintain. Anacortes School District Arlington School District DEFICIENCES CAUSES Asotin School District FAIR (2) MINOR REPAIR: Slight soiling or discoloration visible. Prompt correction can bring surfaces back to good appearance and routine maintenance capable of preserving use Auburn School District Aberdeen School District Inadequate Flow Broken Utilities POOR (3) MAJOR REPAIR: Slight soiling or discoloration visible. Prompt correction can bring surfaces back to good appearance and routine maintenance capable of preserving use Adna School District Moisture Penetration Condensation Almira School District Opening in Wall Design Loads Amanda Park School District Sagging Leakage UNSAT (4) REPLACEMENT: Slight soiling or discoloration visible. Prompt correction can bring surfaces back to good appearance and routine maintenance capable of preserving use Anacortes School District Settlement Occupancy Changes Arlington School District Deterioration Roof Drainage

Rating on the Component Level RATING Foundation GOOD (1) ROUTINE MAINTENANCE: No apparent deficiencies or problems. Routine maintenance adequate to preserve or maintain. 90% DEFICIENCES CAUSES FAIR (2) MINOR REPAIR: Slight soiling or discoloration visible. Prompt correction can bring surfaces back to good appearance and routine maintenance capable of preserving use 60% Inadequate Flow Broken Utilities POOR (3) MAJOR REPAIR: Slight soiling or discoloration visible. Prompt correction can bring surfaces back to good appearance and routine maintenance capable of preserving use 30% Moisture Penetration Condensation Opening in Wall Design Loads Sagging Leakage UNSAT (4) REPLACEMENT: Slight soiling or discoloration visible. Prompt correction can bring surfaces back to good appearance and routine maintenance capable of preserving use 0% Settlement Occupancy Changes Deterioration Roof Drainage

Inventory & Condition of Schools (ICOS) Aberdeen School District A J West Elementary Building Condition File Attachments Change / Add Approve Site Building Building: Main Use: Off., Lib, Com Overall Bldg Rating: Good Inventory Condition COMPONENT RATING Building Profile: Administration Projects Foundation Good Ex Doors Fair Ceilings Fair HVAC Good Central Park Elementary Ex Windows Good Int. Walls Good Plumbing Good Water Supply Good McDermoth Elementary Roof Good Int. Doors Good Fire System Fair Controls Good Robert Gray Elementary Ex Walls Good Lighting Good Electrical Good A J West Elementary Central Park Elementary McDermoth Elementary RATING Deficiencies/Causes Robert Gray Elementary Foundation Almira School District Component Rating Amanda Park School District GOOD (1) ROUTINE MAINTENANCE: No apparent deficiencies or problems. Routine maintenance adequate to preserve or maintain. Anacortes School District Arlington School District DEFICIENCES CAUSES Asotin School District FAIR (2) MINOR REPAIR: Slight soiling or discoloration visible. Prompt correction can bring surfaces back to good appearance and routine maintenance capable of preserving use Auburn School District Aberdeen School District Inadequate Flow Broken Utilities POOR (3) MAJOR REPAIR: Slight soiling or discoloration visible. Prompt correction can bring surfaces back to good appearance and routine maintenance capable of preserving use Adna School District Moisture Penetration Condensation Almira School District Opening in Wall Design Loads Amanda Park School District Sagging Leakage UNSAT (4) REPLACEMENT: Slight soiling or discoloration visible. Prompt correction can bring surfaces back to good appearance and routine maintenance capable of preserving use Anacortes School District Settlement Occupancy Changes Arlington School District Deterioration Roof Drainage

Sample Building Condition Report SITE INVENTORY DATA District: AVSD #01 School: Red Apple ES Building: Main Building # N/A Enrollment: 478 Inspection Date: 8-15-10 County: Apple Grade level: K-6 Sq. Ft. 51,143 Year Built: 1995 Other: Report Date: 3-15-11 BUILDING CONDITION DATA Structural Electrical Mechanical HVAC Roof Health & Safety Foundation Beams & Columns Exteriors Windows & Doors Other Category Total Main Service Distribution Panels Load Calculations Lighting Fixtures Category Total Fixed Equipment Elevators & Lifts Kitchen Equipment Vocational Equipment Play Structures Category Total Heating & Cooling Units Air Handlers Controls Filters Lubrication Category Total Surface Penetrations Gutters Downspouts Ventilation Category Total ADA Air Quality Water Quality Sprinkler System Alarm Systems Category Total 8 8 6 6 5 33 10 8 7 7 6 38 6 6 5 4 4 25 9 9 8 9 9 44 9 9 9 8 9 44 9 9 10 9 9 46 40 Possible Points 50 Possible Points 40 Possible Points 60 Possible Points 60 Possible Points 50 Possible Points Deficiencies & Causes Description: Description: Description: Description: Description: Description: Play structures have cracks in the slides and platforms, DRAFT Estimated Repair Date: Estimated Repair Date: Estimated Repair Date: Estimated Repair Date: Estimated Repair Date: Estimated Repair Date: 12-15-10 Estimated Cost: Estimated Cost: Estimated Cost: Estimated Cost: Estimated Cost: Estimated Cost: $2,200 Total Score: 230 Adjusted Score (Total Score / 3) = 77 Inspected By:

Sample Building Condition Standard ( BCS ) DRAFT Building Condition Scoring Standard Building Condition Scoring Standard Building Condition Scoring Standard Year Scoring Standard Range Year Scoring Standard Range Year Scoring Standard Range 1 99 to100 11 83 to 84 21 61 to 62 2 98 to 99 12 80 to 83 22 59 to 60 3 97 to 98 13 78 to 79 23 57 to 58 4 96 to 97 14 76 to 77 24 54 to 57 5 95 to 96 15 74 to 75 25 52 to 53 6 92 to 95 16 72 to 73 26 50 to 51 7 91 to 92 17 70 to 71 27 48 to 49 8 89 to 90 18 67 to 70 28 46 to 47 9 87 to 88 19 65 to 66 29 44 to 45 10 85 to 86 20 63 to 64 30 40 to 44 Failure to meet BCS at year 12 initiates a warning that the district is in danger of having to implement a Facility Improvement Plan (FIP). Failure to meet BCS at year 18 initiates having to implement a Facility Improvement Plan.

Sample Facility Improvement Plan ( FIP ) Buildings that have received a warning in the twelfth year of their APP, that they have fallen below the Building Condition Standard (BCS), shall have until the next certified reporting period (year 18) to bring their building up to standard. If, in the eighteenth year they have not made the necessary improvements to meet the Building Condition Standard, they must implement a Facility Improvement Plan (FIP) for the building in question. The FIP shall consist of the following components: • A detailed description of the deficiencies that led to the failure to meet standard. • A detailed description of how those deficiencies will be corrected. • A detailed financial plan on how the improvement shall be funded. • An annual report detailing the adequate yearly progress made towards reaching the BCS and an accounting of the maintenance expenditures in support of the FIP. Buildings that fail to meet the standard at the 30th year shall have their state assistance reduced by 2% per BCS point below standard, to a maximum of 20%. Buildings that would have a reduction of more than 20% shall be ineligible for state assistance. DRAFT

Sample Building Condition Standard ( BCS ) DRAFT Building Condition Scoring Standard Building Condition Scoring Standard Building Condition Scoring Standard Year Scoring Standard Range Year Scoring Standard Range Year Scoring Standard Range 1 99 to100 11 83 to 84 21 61 to 62 2 98 to 99 12 80 to 83 22 59 to 60 3 97 to 98 13 78 to 79 23 57 to 58 4 96 to 97 14 76 to 77 24 54 to 57 5 95 to 96 15 74 to 75 25 52 to 53 6 92 to 95 16 72 to 73 26 50 to 51 7 91 to 92 17 70 to 71 27 48 to 49 8 89 to 90 18 67 to 70 28 46 to 47 9 87 to 88 19 65 to 66 29 44 to 45 10 85 to 86 20 63 to 64 30 40 to 44 Failure to meet BCS at year 12 initiates a warning that the district is in danger of having to implement a Facility Improvement Plan (FIP). Failure to meet BCS at year 18 initiates having to implement a Facility Improvement Plan.

Asset Preservation System ( APS ) Components 1. Plan • Preventative & Predictive • What You are Currently Doing . . . Plus • Your Decision --- Meet the Standard • Model Plan 2. Building Condition Evaluation • OSPI BCE • Pilot Plan • Other - Electronic 3. Annual Report • Condition of the Building (s) • Other – Building Deficiencies, • Budget Requests, etc.

Sample APP Annual & Six Year Report As a requirement of the Asset Preservation Program, applicable school district facility or maintenance departments must report annually on the condition of qualifying buildings. This is designed to be a self assessment. Additionally, every six years, a report from a certified evaluator must be presented to the school board and to OSPI. The minimum data required in these reports are listed below: DRAFT Required by APP: 1. The building condition score. 2. Changes to the building inventory. District’s discretion: 1. What facilities would like the board to know. 2. What the board would like to know from facilities. Examples: 1. Major maintenance projects conducted in the building. 2. Annual maintenance, custodial and capital expenditures for the building and what percentage the expenditures were of the annual district budget. 3. Potential issues that need to be addressed and estimate of cost and timelines. 4. System preventative and predictive actions performed during the year. 5. Health & Safety issues that were addressed or are needed. 6. Risk management issues that were addressed or are needed. 7. Resource conservation measures instituted and the savings experienced.

APR Accountability ( Overview ) School Board Review A report to the School Board on the condition of buildings and the effectiveness of the APS shall be given each year. This report is to keep the district informed about facility issues that need to be addressed thereby ensuring that districts are being good stewards of the assets provided through the investment of public funds in school facilities. OSPI Review A certified report to the School Board and to OSPI on the condition of buildings and the effectiveness of the APS shall be given every six years. This report will measure the condition of the district’s buildings against a Building Condition Standard which is an assessment tool for determining compliance with asset preservation and state assistance eligibility. Community Review The community will be able to be present at the school board meeting to hear the annual report on the condition of the district’s facilities. This will allow them to see what the district is doing to preserve the taxpayer’s investment in their facilities and help them understand where new expenditures might need to be budgeted. Building Condition Standard This standard was developed and based on best practices realized in the building design, engineering, construction and maintenance industries. It lays out a scoring system based on the yearly depreciation of building systems and infrastructure. Annual Building Condition assessments will be measured by this standard.

Asset Preservation Program How does it affect funding eligibility? State Construction Funding Eligibility 1. Participate in the Asset Preservation Program . 2. Pass a school board resolution. 3. Implement an Asset Preservation System. 4. Conduct annual building condition evaluations. 5. Meet the minimum Building Condition Standard. 6. Report annually and every six years. Failure to participate in the APP will cause that facility to be ineligible for state construction funding assistance. (SBE) Failure to maintain the minimum Building Condition Standard will reduce the amount of state construction funding assistance and could, potentially, make the building ineligible for any state construction funding assistance. (SBE)

When does this go into effect? Asset Preservation Rule Implementation Timeline (For all state funded new and new-in-lieu facilities accepted after December 31, 1993, and before January 1, 1995.) 2011 2009 2010 Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Asset Preservation System adopted by January 1, 2011 Asset Preservation Program first annual report due by April 1, 2011 Asset Preservation Rule enacted May 28, 2009 Board Resolution adopted for 1994 buildings by December 31, 2009 1994 Facilities

Asset Preservation Rule Implementation Timeline (For all state funded new and new-in-lieu facilities accepted after December 31, 1994, and before January 1, 1996.) 2011 2009 2010 Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Asset Preservation Rule enacted May 28, 2009 Board Resolution adopted for 1995 buildings by June 30, 2010 Asset Preservation System adopted by January 1, 2011 Asset Preservation Program first annual report due by April 1, 2011 1995 Facilities

Asset Preservation Rule Implementation Timeline (For all state funded new and new-in-lieu facilities accepted after December 31, 1995.) 2011 2009 2010 Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Board Resolution adopted by January 1, 2011 Asset Preservation Program first annual report due by July 1, 2011 Asset Preservation Rule enacted May 28, 2009 Asset Preservation System adopted by January 1, 2011 After 12/31/1995

Option for 1994 - 2010 Facilities Asset Preservation Rule Implementation Timeline (For all state funded new and new-in-lieu facilities accepted after December 31, 1995.) 2011 2009 2010 Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Board Resolution adopted by January 1, 2011 Asset Preservation Rule enacted May 28, 2009 Asset Preservation System adopted by January 1, 2011 The Asset Preservation Programs first annual report due date is likely to be extended in order to use the new Inventory and Condition of Schools System (ICOSS) now under development.

Asset Preservation Program