Materials Management II or OK, We’ve Tested, Now What Do I Do?

1. Materials Management IIorOK, We’ve Tested, Now What Do I Do? 2010 Fall Academy for New District Testing Coordinators Presented By: Kaye Draper/Bill Waring, Pearson

2. Materials Management IIReturning Test Materials Assembling Scorable Materials for Return • Answer Documents • Student information correct? • Precoded data verified? • DCCM Pages 99 - 104 • Handgridded answer documents? • DCCM Pages 105

3. Materials Management IIReturning Test Materials Assembling Scorable Materials for Return (cont.) • Answer Documents (cont.) • Special Coding • See Campus Coordinator Activity 9 (DCCM, page 111) • Accommodations (including oral administration, large print, braille and dyslexia bundled accommodations) • Test Taken Info fields • Score codes gridded properly?

4. Materials Management IIReturning Test Materials Assembling Scorable Materials for Return (cont.) • Answer Documents (cont.) • All documents included?

5. Materials Management IIReturning Test Materials Assembling Scorable Materials for Return (cont.) • Answer Documents (cont.) • Large Print or Braille documents • Transcribed and bubbles gridded? • Appendix D

6. Materials Management IIReturning Test Materials Assembling Scorable Materials for Return (cont.) • ID Sheets • Class ID Sheets • What are they? • How do I use them? • Campus/Group ID Sheets • What are they? • What’s a ‘group’ • How do I use them?

7. Materials Management IIReturning Test Materials Assembling Scorable Materials for Return (cont.) • ID Sheets (cont.) • Void ID Sheets • What are they? • What are voids? • How do I use them?

8. Materials Management IIReturning Test Materials Assembling Scorable Materials for Return (cont.) • Paper bands • What are they? • Where do I find them? • How do I use them? • What do I do if one paper band isn’t large enough to hold all my documents?

9. Materials Management IIReturning Test Materials Assembling Scorable Materials for Return (cont.) • Paper bands (cont.)

10. Materials Management IIReturning Test Materials Assembling Scorable Materials for Return (cont.) • Optional Reports Order Form • What is it? • Where do I find it? • How do I use it? • Why do I have to complete it to order ‘free’ electronic individual student record file?

11. Materials Management IIReturning Test Materials Assembling Scorable Materials for Return (cont.) • ADPL (Answer Document Packing List) • What is it? • Where do I find it? • Why is it important? • Crucial to fill out accurately and completely • Critical that all counts match up • ADPL • Campus/Group ID • Number of documents actually shipped • Discrepancies may result in delay of test results

12. Materials Management IIReturning Test Materials Assembling Scorable Materials for Return (cont.) • ADPL (Cont.) • Better to get late than not at all • Call AOC for instructions • 800-252-9186 • ADPL missing or lost at district • Generic forms on website • Can also call AOC

13. Materials Management IIReturning Test Materials Boxing Scorable Materials for Return • Use only Pearson boxes for return • Why? • Use the appropriate return shipping labels • Scorable • Addressed to 905 W. Howard Lane • Number boxes appropriately • Number on return shipping label • First and last box should be marked X of X • Count only boxes with scorable labels

14. Materials Management IIReturning Test Materials Boxing Scorable Materials for Return (Cont.) • Use appropriate carrier labels or bills provided by Pearson • Ship on or before deadline listed in Calendar of Events • Shipping after the deadline may result in delay of receiving test results

15. Materials Management IIReturning Test Materials Boxing Scorable Materials for Return (Cont.) • Ship on or before deadline listed in Calendar of Events

16. Materials Management IIReturning Test Materials Assembling Nonscorable Materials for Return • Test booklets • All test booklets for grade/instructional levels 4 – 10 and Exit Level • All unused Gr 3 scorable test booklets • Braille materials • Large print materials

17. Materials Management IIReturning Test Materials Assembling Nonscorable Materials for Return (cont.) • Unused or voided precoded labels • Include only labels that have not been previously applied to an answer document or test booklet • Unused or Voided ID sheets • Class • Campus/Group • Void

18. Materials Management IIReturning Test Materials Assembling Nonscorable Materials for Return (cont.) • Unused answer documents • Voided documents should have been returned with scorable materials • Typed or tape-recorded materials

19. Materials Management IIReturning Test Materials Boxing Nonscorable Materials for Return • Use only Pearson boxes for return • Why? • Use the appropriate return shipping labels • Nonscorable • Addressed to 710 W. Howard Lane • Number boxes appropriately • Number on return shipping label • First and last box should be marked X of X • Count only boxes with nonscorable labels

20. Materials Management IIReturning Test Materials Boxing Nonscorable Materials for Return (Cont.) • Use appropriate carrier labels or bills provided by Pearson • Ship on or before deadline listed in Calendar of Events

21. Materials Management IIReturning Test Materials Materials That Do Not Need to Be Returned • Unused paper bands • Science rulers • Mathematics charts • Science charts • Coordinator manuals or supplements • Coordinator packets • Test administrator or rater manuals or directions • Packing lists or packing cover sheets

22. Materials Management IIShipping Update • FedEx is the primary carrier for Pearson • FedEx Express used for MOST scorable shipments • FedEx Ground used for nonscorable shipments • Motor freight carriers will continue to be used for large shipments

23. Materials Management IIShipping Update • FedEx Express – Scorable Materials • To schedule pickup using new Premier Customer Service • Call 1-800-GO-FEDEX (1-800-463-3339) • Press “9” • When prompted, enter NEW 9-digit FedEx pin number • 341 176 387 • You will be connected to the new FedEx dedicated call center for Pearson accounts • Request an EXPRESS pickup (unless labels are marked “G”)

24. Materials Management IIShipping Update • FedEx Express – Scorable Materials (cont.) • To schedule pickup, cont. • Provide the following information to agent • District address • Phone number of contact person • Number of boxes/envelopes being returned • Average box weight (can estimate 10 pounds per box) • Average box dimension • Agent will provide confirmation number for pickup and date of the pickup

25. Materials Management IIShipping Update • FedEx Express – Scorable Materials (cont.) • To schedule pickup (cont.) • Important Note • Calls to FedEx must be placed one working day prior to requested pickup date

26. Materials Management IIShipping Update • FedEx Ground – Nonscorable Materials • To schedule pickup • Call 1-800-GO-FEDEX (1-800-463-3339) • Press “9” • When prompted, enter new 9-digit FedEx pin number • 341 176 468 • You will be connected to the new FedEx dedicated call center for Pearson accounts • Request a GROUND pickup

27. Materials Management IIShipping Update • FedEx Ground – Nonscorable Materials (cont.) • To schedule pickup (cont.) • Provide the following information to agent • Pearson account number • Printed at bottom of Return Manager label • District address • Phone number of contact person • Number of boxes/envelopes being returned • Average box weight (can estimate 10 pounds per box) • Average box dimension

28. Materials Management IIShipping Update • FedEx Ground – Nonscorable Materials (cont.) • To schedule pickup (cont.) • Agent will provide confirmation number for pickup and date of the pickup • FedEx Ground pickups are automatically scheduled for the next business day at the earliest • Some remote locations may require an additional day • Pearson recommends calling at least 48 hours in advance for ground pickups

29. Materials Management IIShipping Update • FedEx Shipping – Important Notes • It is critical to request the proper type of pickup needed (Express or Ground) • FedEx Express drivers can not pick up ground shipments • FedEx Ground drivers can not pick up express shipments • If you have difficulty scheduling a pickup (express or ground) • Call Pearson at 1-800-252-9186 • Or • E-mail AOCAnswers@support.pearson.com

30. Materials Management IIShipping Update • FedEx Shipping – Important Notes, Cont. • If you do not have enough FedEx labels (one per box) • Do NOT photocopy the labels • Call Pearson at 1-800-252-9186 • Or • E-mail AOCAnswers@support.pearson.com

31. Materials Management IIReturning Test Materials Reporting • Interpretive Guide • Posted online only • Reports User ID & Password • Sent to District Superintendents • Reports Users Guide • Posted online only

32. Materials Management IIReturning Test Materials Common Errors • Answer documents left inside test booklets • ADPL not returned • Discrepancies in counts • ADPL, Campus/Group ID, actual number received • Pen used on answer documents • Pencils other than a #2 pencil used

33. Materials Management IIReturning Test Materials Common Errors (cont.) • Using a prior administration’s answer document for the current administration (e.g., using October 2009 instead of October 2010 or using July 2010 for October 2010 testing) • Grade 3 test booklet is scorable. (Student X’s “incorrect” choice and circles “correct” choice; read as a multi-grid.) • Incorrect or incomplete coding for LAT students. (Score code section, LAT Info section, and LAT test booklet info section must all be completed).

34. Resources Telephone Assistance (DCCM, page i) Texas Education Agency’s Student Assessment Division • student assessment program and policies • State Board of Education or commissioner’s rules, • accommodation requests, testing irregularities, • and general testing questions Telephone: 512-463-9536 Fax: 512-463-9302 E-mail: studenta@tea.state.tx.us

35. Resources Telephone Assistance (DCCM, page i) Pearson Educational Measurement’s Austin Operations Center (AOC) • shipment status, missing shipments, additional orders, • standard and optional reports requests, • score code corrections, • student information updates or changes, • hand-scoring and rescoring requests, and precoding Telephone (toll-free): 800-252-9186 Fax: 512-989-5375 Email: AOCAnswers@support.pearson.com

36. Materials Management IIReturning Test Materials Questions/Comments