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GSA Expo San Antonio, TX Energy Management Solutions June 10, 2009

GSA Expo San Antonio, TX Energy Management Solutions June 10, 2009. Outline of Today’s Presentation. Benefits of Using the Multiple Award Schedules Program Energy Legislation and Policy Overview Energy Reduction Goals Energy Solutions on Schedule

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GSA Expo San Antonio, TX Energy Management Solutions June 10, 2009

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  1. GSA Expo San Antonio, TXEnergy Management SolutionsJune 10, 2009

  2. Outline of Today’s Presentation • Benefits of Using the Multiple Award Schedules Program • Energy Legislation and Policy Overview • Energy Reduction Goals • Energy Solutions on Schedule • Contractor Teaming and Blanket Purchase Agreements • Customer Success Stories

  3. How the MAS Program Can Help • Streamlines the Procurement Process • Supports Firm-fixed Price Awards • Flexible • Specific Terms and Conditions Can Be Included • Blanket Purchase Agreements & Contractor Teaming Arrangements • Supports Socio-economic Goals • Enables Competition To Meet Requirements

  4. Small Business Procurement – GSA Can Help! • All small businesses should have the maximum practicable opportunity to participate in providing goods and services to U.S. Government (Small Business Act) • The Small Business Administration’s (SBA’s) statutory government-wide procurement goals*: • 23% of an agency’s prime contracts for small businesses • 5% for small disadvantage businesses (prime & subcontracts) • 5% for women-owned small businesses (prime & subcontracts) • 3% for HUBZone businesses (prime and subcontracts) • 3% for service-disabled veteran-owned small businesses (SDVOSBs) (prime & subcontracts) • GSA’s Multiple Award Schedule (MAS) Program can help you identify and include these companies in the competition for your agency’s business! *SBA negotiates annual procurement preference goals with each federal agency and review’s each agency’s results. SBA ensures that the mutually established cumulative goals for all agencies meet or exceed the government-wide 23% small business goal.

  5. Laws and Regulations That Influence Energy Conservation • The American Recovery and Reinvestment Act of 2009 • Executive Order 13423, “Strengthening Federal Environmental, Energy, and Transportation Management” (January 24, 2007) • The Energy Policy Act (EPAct) 2005 • The Energy Independence and Security Act of 2007 (originally named the CLEAN Energy Act of 2007) • Agency Specific Regulations

  6. American Recovery and Reinvestment Act • $11.4 billion Non-grant Funds Appropriated for Energy and Environmental projects • Provided Funding To Assist In Meeting Energy Reduction Goals • Encouraged Energy Efficient Investments in Federal Facilities

  7. OMB Endorses Schedules as Competitive Procedures Relative to the Act • To the maximum extent practicable, contracts using Recovery Act funds shall be awarded as fixed-price contracts (See FAR Subpart 16.2) using competitive procedures. These procedures include those identified under FAR Subparts 6.1, 6.2, and 16.505(b)(1) and Subsections 8.405-1 and 8.405-2. Existing fixed-price contracts that were competitively awarded may be used to obligate funds expeditiously. Source: OMB Memorandum M-09-10 dated February 18, 2009, Initial Implementing Guidance for the American Recovery and Reinvestment Act of 2009, Page 39

  8. Unique Reporting Requirements of the Act • Pre-solicitation notices must be posted on FedBizOpps (FBO) in accordance with FAR Part 5, including applicable dollar thresholds. Under the Recovery Act, pre-solicitation notices are required for any order, meeting the FAR Part 5 dollar thresholds, under a task or delivery order contract, including GWACs, multi-agency contracts, GSA Federal Supply Schedule contracts. These notices will be posted in FBO for information purposes only (i.e., the requirements of FAR Subpart 5.203 do not apply). Contracting officers should continue to also use their usual solicitation practice (e.g., e-Buy). Source: OMB Memorandum M-09-10 dated February 18, 2009, Initial Implementing Guidance for the American Recovery and Reinvestment Act of 2009, Page 41

  9. Energy Reduction Goals for Federal Facilities* Fiscal Year% Reduction from 2003 Baseline 2009 9 2010 12 2011 18 2012 21 2013 24 2014 27 2015 30 *Under current legislation

  10. Renewable Energy Goals* • EPAct 05 directs agencies to obtain the following percentage of purchased electricity from renewable sources: • 2009 3% • 2010-2012 5% • 2013 > 7.5% • EO 13423 – encourages agencies to obtain half of the renewable energy from new sources and on-site where feasible • EISA directed not less than 30% of hot water demand in new buildings shall be from solar, if cost effective *The new Administration is proposing that 10% of US electricity should come from renewable resources by 2012 and 25% by 2025.

  11. Water Conservation Goals • EO 13423 • 2% reduction per year through FY 2015 using a 2007 base line • EISA • Requires energy and water audits in all covered buildings

  12. Key Areas Outlined in the Applicable Legislation • Metering and Advanced Metering • No later than 10/01/12 all Federal buildings with the exception of excluded buildings shall be metered for energy efficiency and electricity cost reduction • Highly encouraged to use advanced metering devices that measure, at least, hourly and provide data daily • Natural gas and steam metering no later than 10/01/16 • Energy Managers • Designated energy managers required by each agency and must be “trained energy managers”

  13. Key Areas Outlined in the Applicable Legislation (continued) • Comprehensive Energy and Water Evaluations • Required in 25% of covered facilities yearly (each facility evaluated every 4 years) • Building Commissioning • Measures must be identified and assessed • Implementation of Energy and Water Conservation Measures • No later than 2 years after evaluation energy managers may implement cost effective projects and/or bundle individual measures into combined projects

  14. Energy Solutions on Schedules 03FAC Facilities Maintenance & Management – Energy Management Services 56 Buildings & Building Materials/Industrial Services & Supplies 84 Total Solutions For Law Enforcement, Security, Facilities Management, Fire, Rescue, Clothing, Marine Craft and Emergency/Disaster Response

  15. Energy Analysis and Planning Solutions • Comprehensive Energy Management Solution • Baseline Analysis and Assessment • Requirements Gathering and Concept Development • Project Implementation • Measurement and Verification • Energy Audit Services • Utility Bill Oversight • Audits • Allocation of costs

  16. Energy Analysis and Planning Solutions • Develop Energy Project Statements of Work • Resource Efficiency Management • Building Commissioning Services • Feasibility Studies and Energy Choice Analysis • Metering and Advanced Metering • Energy Savings Performance Contracts – ESPCs

  17. Energy Project Implementation • Energy Management Systems • Facility Management Systems • Building Automation and Controls • Energy Efficient Lighting • HVAC Equipment and Chillers • Roofs - Energy Star, Photovoltaic and Vegetation

  18. Renewable Energy Solutions • Solar Energy Systems • Solar Lighting • Fuel Cells • Wind Power • Power Distribution Systems • Geothermal • Hydropower • Biomass Conversion

  19. Water Conservation Solutions • Water Audits • Water System Analysis and Balance • Consulting on Water Conservation Measures • Water Purification/Filtration Solutions • Waterless Urinals and Low Flow Faucets

  20. Energy Savings Performance Contracting • Provide ESPC Contractors a Notice of Anticipated Requirements pursuant to Energy Policy Act of 2005 with a Clear Statement of Objectives • Contractor Performs Preliminary Assessment and Submits to Agency • Assessment Shall Contain a Technical Proposal, Price Assessment, and a General Measurement and Verification Plan (M&V)

  21. Energy Savings Performance Contracting • Best Value Determination is Made Based on Established Criteria • Contractor and Agency Enter into Agreement for the Contractor to Perform an Investment Grade Audit (IGE) • Contractor Shall present Detailed project Design, Showing the Proposed Scope of Work

  22. Energy Savings Performance Contracting • Upon Agreement of the Price, Scope of Work, and M&V Plan, a Delivery/task order Shall be Issued by the Ordering Agency • Upon Acceptance of the Work, the Guarantee Period Shall Begin • Administration Plan • Periodic M&V Required

  23. Added Features for Turnkey Solutions • Consulting and Design Services • Installation/Integration • Maintenance • Operation Training • Ancillary Repair and Alterations • Contractor Teaming • Blanket Purchase Agreements

  24. Expand Your Solution • Teaming – • Schedule Contractors Partner Together To Provide a Solution • Customer May Identify a Contractor to Take Lead • Contractors May Propose Team Members in Response to Provision of RFQ • ESPC’s – ESPC Provider is Always the Lead in a Teaming Arrangement

  25. Expand Your Solution • Blanket Purchase Agreements • Streamline the Procurement Process • Establish Administrative Protocols to Expedite Ordering, Payment, Performance • Additional Price Concessions May be Available • Eliminate the Need for Repetitive Individual Purchases

  26. Advantages of Using BPA’s • Helps Establish Long-Term Relationships • Reduces Number of Transactions • Reduces Cost of Multiple RFQs/RFIs • Shortens Procurement Lead Times • Leverages Volume Purchasing into Savings

  27. Establishing a BPA • Define Requirement (SOW) • Estimate Total Amount and Performance Requirements • Follow Ordering Procedures in FAR 8.405-3 • Issue a RFQ Identifying your Intent to Establish a BPA, the Type of BPA (Single or Multiple), and the Selection Criteria

  28. Single vs. Multiple BPAs • Single BPA • Easily Defined Requirements • Firm Fixed Price or Ceiling Price Can Be Established • Send Orders to the BPA Holder • No Repeat Determinations of Best Value • Multiple BPAs • Task Cannot be Clearly Defined • More than One Contractor Necessary to Meet Requirement • Determine Technically Qualified Contractors and Establish Multiple BPAs • Compete Specific Task Orders Among BPA Holders, Select Best Value Each Time Order is Placed - see FAR 8.404

  29. Elements to Include in a BPA • Name of Schedule Contractor • Schedule Contract Number • BPA Number (Assigned by You) • Description of Requirements • Prices and/or Discounts • Extent of Obligation • List of Individuals Authorized To Purchase Under the BPA • Performance Information • Frequency of Ordering and Invoicing

  30. Customer Success Stories • Using Multiple Schedules for a Total Solution • Adding Additional Procurement Tools Such As: • Contractor Teaming Arrangements • Blanket Purchase Agreements • FAR 51 – Contractors Buying From Contractors

  31. Energy Audits & Commissioning Services North Dakota National Guard • BPAs were set up with six energy management schedule contract holders – Schedule 03FAC • Shortened procurement lead time for National Guard • Able to use for multiple bases without re-competing • Example of a Best Practice • Looking to expand to other bases in FY 2009 • Enabled

  32. GSA Public Building Service • BPAs Issued Against Schedules Specifically for Stimulus Spending • Utilized an Energy Project Integration Business Model Which Involved Teaming Between Schedules • Incorporated Energy Analysis, Concept Development, Energy Efficient Building Retrofits, and Measurement and Verification into a Turn-Key Solution • Allowed Flexibility - PBS Could Use Any or All of the Services as Needed

  33. Energy Audits VA National Energy Business Center • Used Schedule 03FAC for $11 million in Energy Audits for Facilities Nationwide • Audits Performed Quickly • Shortened Procurement Lead Time for Repetive Requirement • Allowed for Implementation of Energy Conservation Measures Identified in Audit • Improved Overall Energy Efficiency in Buildings • Assisted in Adhering to EO 13423

  34. ESPC – Ft. Drum U.S. Army - Ft Drum Home to 10th Mountain Division Guaranteed ESPC • Installation Sq. Ft.: 11.8 million • Contract Dates: 2003 - 2009 • Contract Amount: $6.6 million Services Provided • Geothermal heat pumps • High efficiency HVAC upgrades • New high efficiency lighting system • Infrared heating system • Pneumatic tool system isolated to reduce energy • Direct Digital Controls (DDC) network ESPC Project using GSA Schedule 84

  35. Green Sustainable Roof System – GSA • Traditional Roof System Demolition in Chicago, IL Replaced with a Green Alternative • Schedule 56 Provided Installation of a Vegetated Roof on Approximately 18,000 square feet • Price was Competitive with Traditional Methods, Energy Star Rated and Approved as a Cool Roof Technology • Leak Detection Technology was Built in • Provides Significant Decrease in Storm Water Run-off • Aesthetically Pleasing to Building Inhabitants and Neighbors

  36. Renewable Energy Conversion ProjectVA in Loma Linda, CA • VA Needed a Photovoltaic (PV) Renewable Energy System to Convert Solar Energy into Electricity • Schedule 56 Provides a Solar Solution Including Installation of One of the Most Highly Efficient PV Systems Currently Available • Solar Energy System Will Save the VA Approximately $60,000 Per Year in Electricity Costs and is Considered a Model for Other VA Facilities

  37. GSA e-Tools and Websites • GSA Homepage - www.gsa.gov • Information about the MAS Program - www.gsa.gov/schedules • GSA Advantage!®-www.gsaadvantage.gov • GSA eLibrary - www.gsa.gov/elibrary • e-Buy - www.gsa.gov/ebuy • Schedules Ordering Guide - http://apps.fss.gsa.gov/cmls Search for “Desk Reference Guide” • Customer Service Director Contact Info - ww.gsa.gov/csd • Additional Information on Services Schedules Ordering - http://schedulesolutions.net/ • Helpful Search Tool - http://sites.google.com/site/advantageplusbeta/

  38. Energy Management Services – 03FAC Jennifer Hazelman 816.926.7193 jennifer.hazelman@gsa.gov Energy Product Solutions - 56 Donna Peck 817.5742611 donna.peck@gsa.gov Energy Management Systems & ESPCs - 84 Kellie Stoker 817.574.2427 kellie.stoker@gsa.gov Schedule 03FACincludes a variety of energy services and program support: Energy Audits, Metering, Commissioning, etc. www.gsa.gov/energyservices Schedule 56 for energy efficient products: solar window film, HVAC equipment, water purification, green roofs, etc. www.gsa.gov/buildindustrial Schedule 84offers integrated energy solutions and Energy Savings Performance Contracts (ESPCs). Points of Contact

  39. Panel Members Questions and Answers Thank You

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