Infrastructure Consolidation Plan – Wave Refresh

1. Infrastructure Consolidation Plan – Wave Refresh March 8, 2010 DRAFT – FOR DISCUSSION PURPOSES ONLY

2. Agenda

3. Detailed Infrastructure Consolidation Plan Summary

4. Data Center Services Consolidation Plan (Sept ’09)

5. ANF: High-Level Data Center Services Timeline FY’10 FY’11 FY’12 FY’13 FY’14 DR Build-Out Wave 2a DR Build-Out DR Build-Out DR Build-Out Wave 2b DR Build-Out DR Build-Out Wave 3 DR Build-Out In Wave 2a/2b: Unless migrating by lift and shift methods, a duplicate instance will be built at MITC that can serve as primary/secondary until Springfield is online

6. EOE: High-Level Data Center Services Timeline FY’10 FY’11 FY’12 FY’13 FY’14 DR Build-Out DR Build-Out Wave 2a DR Build-Out DR Build-Out • Notes: • It is assumed that DESE infrastructure will remain in the new Malden data center, with possible DR infrastructure to be built out in the Ashburton 8th floor data center • Higher Education applications are currently hosted with ITD at Ashburton • Full data set not provided by CTF, plan based on assumptions and partial data

7. EOEEA: High-Level Data Center Services Timeline FY’10 FY’11 FY’12 FY’13 FY’14 L&S DR Build-Out DR Build-Out DR Build-Out Wave 2a DR Build-Out DR Build-Out DR Build-Out DR Build-Out DR Build-Out Wave 2b DR Build-Out DR DR Wave 3 DR In Wave 2a/2b: Unless migrating by lift and shift methods, a duplicate instance will be built at MITC that can serve as primary/secondary until Springfield is online

8. EOHED: High-Level DC Services Timeline FY’10 FY’11 FY’12 FY’13 FY’14 L&S DR Build-Out L&S DR Build-Out L&S DR Build-Out Wave 1 L&S DR Build-Out L&S DR Build-Out Initial Lift and Shift Migration

9. EOLWD: High-Level Data Center Services Timeline FY’10 FY’11 FY’12 FY’13 FY’14 DR Build-Out DR Build-Out DR Build-Out Wave 2b L&S DR Build-Out DR Build-Out L&S Wave 3 DR Build-Out In Wave 2a/2b: Unless migrating by lift and shift methods, a duplicate instance will be built at MITC that can serve as primary/secondary until Springfield is online

10. EOPSS: Assumption Based Planning (Including DR Infrastructure) FY’10 FY’11 FY’12 FY’13 FY’14 Wave 1 Wave 2 Wave 3 DC2 DR Build-Out

11. MassDOT: Assumption Based Planning (Including DR Infrastructure) FY’10 FY’11 FY’12 FY’13 FY’14 Wave 1 Wave 2 Wave 3 DC2 DR Build-Out

12. EOHHS Wave 1 Data Center Asset Transition Schedule = Active transition of servers from EOHHS to ITD

13. Network Services Consolidation Plan (Sept ’09)

14. Email and Directory Services Consolidation Plan (Sept ’09)

15. Website Hosting Consolidation Plan (Sept ’09)

16. Process To Refresh Infrastructure Consolidation Waves

17. Process to Refresh Infrastructure Consolidation Waves by March 31, ’10 • 1. We (John, Jordan, Stuart) will be scheduling a 1-hour meeting with each SCIO (March 8th – 19th). The objectives of the meeting will be to: • For Data Center Consolidation • Review data center/asset transition timeline for each Secretariat based on Sept ’10 infrastructure consolidation plan • Discuss changes that need to be made to the timeline • Group 1 (Wave 2): Identify Secretariat data center equipment at risk (e.g., under desks, in an unsecured location, maintenance soon to expire), the services should be moved to MITC as soon as possible • Group 2 (Wave 3a): Identify data center locations or sub-sets of servers that can move relatively easily within the next year • Group 3 (Wave 3b): Identify data center location or sub-sets of servers that will require significant risk or effort to move • For Massmail & Web Consolidation • Confirm which agencies have consolidated, and for those pending, identify reasons and define revised timelines based on priorities 2. ITD to analyze changes and propose an updated version of the infrastructure consolidation plan (March 31st)