Becky Falto & Kurtis Watkins Area Coordinator & Assistant Director

1. Becky Falto & Kurtis Watkins Area Coordinator & Assistant Director Stevens Institute of Technology Innovative Practices in Technology for Residence Life: • Staff Selection, Judicial Management, and Conferences

2. PROFESSIONAL COMPENTENCY AREAS Presentation Goals Human and Organizational Resources Leadership Organizational improvement Sharing the decision-making process Group support and collaborative initiativesProactive discussions Professional Development Hiring techniques, policies, & proceduresTechnology as primary resourcesEfficient task management Long-term advantages Agenda Management Strategies 1 2 Source: http://naspa.org/programs/prodev/Professional_Competencies.pdf Your Logo

3. Templates RESIDENCE LIFE Your own sub headline What we do and what we need Data Storage Communication Ease of Access • What type of data is stored? • (Resident Information) (Housing Information) Application, class year, housing history, judicial records, dietary needs. • furniture listing, inventory, room counts, room sizes • What methods of communication do we use? • Face to Face, meetings, one-on-ones, telephone • calls, emails, text message,instant message, letters,faxes, mail, twitter, online communities • How easy is it to find and apply information? Student ID Number? Room location? Files?Last year’s presentation?Dining Rates from 2004? • Last weeks agenda? • Invoice from Staples? • Incident report on resident? 3 1 2 Your own footer Your Logo

4. Data Storage Your Logo

5. Communication & Ease of Access Your Logo

6. Student Staff Selection - Before BEFORE

7. Student Staff Selection - After

8. Student Staff Selection - Before • All processes on paper, located in one office: • Not green • Costly • Not secure • Creates clutter • Time-consuming to update and organize • Not easily accessible to all administrators

9. Student Staff Selection - After • The selection website is a “one-stop shop” • All processes can be done in one place: processing applications, scheduling interviews, evaluating candidates, filing references, sending notifications… • Can be accessed by staff anywhere, any time • Reduces paper waste • Saves space • Cuts down on printing costs

10. Conference Services Website Website host all information (forms, FAQs, policies) 1 Created 3 forms to cover all information 2 ✓ Forms capture critical information for both parties 3 4 Auto-calculate features shows data changes in real-time 5 Forms sent to email via alias (conference@stevens.edu) 6 Conference Calendar tracked in Excel 7 Information reviewed in weekly meetings Your Logo

11. Judicial Management Communication, Data Storage, Access Incident Communication Form 1 Email Alias as central point of communication 2 ✓ Judicial Log – tracking, document storage, forms 3 4 Shared Drive stores log and documentation 5 Sanctions Issued (Documented) 6 Physical and Digital Storage (Red Folders + Log) 7 Access – Judicial Log and SIS Your Logo

12. Student Staff Selection Other Technological Tools Google! • Forms and Docs: sharedtemplates (ie, incident reports, program proposals), surveys, evaluations (agendas) • Calendar: duty/office schedules, meetings, deadlines Your Logo

13. Agendas Your Logo

14. Student Staff Selection Other Technological Tools Social Media • Facebook & Twitter:general updates, event announcements Your Logo

15. Student Staff Selection Other Technological Tools Additional Resources • Moodle – for Internet-based courses and resources. (Similar sites include Blackboard.) • Doodle – free polling site to schedule various events; for example, scheduling meetings, move-in appointments, and more. Your Logo

16. Questions Comments Concerns Resources… Your Logo Contact Information: Becky Falto (bfalto@stevens.edu) and Kurtis Watkins (kwatkins@stevens.edu)

17. THANK YOU! Your Logo

18. THANK YOU! Your Logo