Vancouver International Airport Authority

1. Vancouver International Airport Authority Contractor Information Package Construction Lock Out March 2005

2. Construction Lock Out Contractors seeking to lock out operational systems at the Airport need to be familiar with the requirements of the Construction Safety/Security Manual [CSSM] lock out procedures. This information package is intended to provide an overview of the lock out process and the requirements that must be fulfilled by contractors prior to initiating a lock out. For further details on this process, refer to Section 9 of the CSSM or contact the Airport Authority Project Manager responsible for your project or Airport Authority Construction Safety personnel

3. Construction Lock Out General Requirements • Lock outs take FIVE TO SEVEN DAYS for processing and approval. • Contractors must complete and submit all required documentation to the Project Manager for approval. • Lock outs will only be approved once the full extent of the lock out is known, and further, only after appropriate measures have been taken to offset any operational issues associated with the lock out. • Note: Transition Team and Technical Services personnel are resources for the Project Manager and Contractors to assist in determining the requirements and details pertaining to a lock out.

4. Construction Lock Out Flow Chart & Timeline Transition Team, Technical Services review Request Project Manager reviews Request Contractor submits Request Maintenance actions Request AS REQUIRED TO IDENTIFY THE SCOPE AND IMPACT OF THE LOCK OUT TWO WORKING DAYS 72 HOURS

5. Construction Lock Out Lock Out Forms • Request for Lock Out • Life Safety System Lock Out Request • Authorization for Shut Down of Fire Safety Systems • Fire Alarm Alteration Request • Authorization for Work on Potable Water Systems • Lock Out Actioning Record • Multiple Points Lock Out Request • Risk Assessment

6. Request for Lock Out Page 1 Complete these sections Identify whether a life safety system is affected Include as much detail as possible. Include drawings and maps Describe work to be performed

7. Request for Lock Out Page 2 Impact Assessment will identify all other forms that need to accompany lock out request. Note: Use fire safety hazard assessments and hot work permits if they’ve already been issued for the project/site INCLUDE DETAILED FUNCTIONAL VERIFICATION INFORMATION Identify timeframe for lock out Sign form before submitting

8. Life Safety System Lock Out Request Required whenever a life safety system is locked out. Includes; • Fire warning systems • Fire suppression systems • Emergency power systems • Potable water systems • Airfield lighting systems Impairment assessment must include • What is impacted • What will be done to lessen the impact and protect the facility • Steps to ensure the system is restored on time • Contingency plans in case the system can’t be restored on time This area must be complete and accurate before lock out is reviewed and approved

9. Authorization for Shut Down of Fire Safety Systems – Page 1 • Used whenever a fire safety system is to be shut down • Used to by-pass fire alarm devices Contractor must initial that devices, systems are properly restored after work is completed. MTE WILL BRING THEIR COPY OF THIS FORM Must identify the impact to the facility and fire protection measures to be used during lock out

10. Authorization for Shut Down of Fire Safety Systems – Page 2 Contractor verification signatures required at end of lock out

11. Fire Alarm Alteration Request Page 1 • Formally known as the Fire Alarm Lock Out Request • Required when alterations are made to programming or when devices are added, removed • Must be initialed by the Contractor to verify that the devices were restored

12. Fire Alarm Alteration Request Page 2 • The requirements on this page must be completed by Simplex or Edwards. • Maintenance will bring a copy of this form for Simplex/Edwards to sign. • If necessary, Maintenance will keep this form until requested information is completed. • Simplex/Edwards must sign here

13. Construction Lock Out • Authorization for Work on Potable Water Systems Under development

14. Lock Out Actioning Record Page 1 • Internal document initiated by the Project Manager, who verifies that; • All required documents are complete • Impact to facility has been identified • Proper safety measures identified • Forwarded to Transition Team START OF TWO WORKING DAY REVIEW • Issue tracking number • Reviewed for completeness • If life safety system, it’s sent to Technical Services for review • When Maintenance review complete, forms are sent to; • MTE Superintendent • Project Manager • Airport Operations START OF 72 HOUR LEAD TIME

15. Lock Out Actioning Record Page 2 If required, the Duty Maintenance Tradesperson will bring a copy of this form for the Contractor to sign at end of lock out.

16. Multiple Lock Out Points Request • Used when more than one point is to be locked out • Not required for fire warning or suppression system shut downs • Contractor must initial to confirm points restored to pre lock out position. MTE WILL BRING THEIR COPY OF THIS FORM

17. A Risk Assessment must be included with every Lock Out!! List the hazards in this column List the type of risk in this column. Use the number codes below List the safety measures to lessen the risks