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After-Action Review (AAR) Analyst Training. SEESIM 12. Mr. Dale E. Schultz Deputy Chief Deployable Training & Analysis Branch JS/DDJ7/JST. Agenda. Introductions After-Action Review (AAR) Process Overview Collection Management Plan (CMP ) Preview of Practical Exercises
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After-Action Review (AAR) Analyst Training SEESIM 12 Mr. Dale E. Schultz Deputy Chief Deployable Training & Analysis Branch JS/DDJ7/JST
Agenda • Introductions • After-Action Review (AAR) Process Overview • Collection Management Plan (CMP) • Preview of Practical Exercises • Preparing for the 19 Oct facilitated AAR
Introductions * Turkey recognizes the Republic of Macedonia with its constitutional name
After-Action Review (AAR) Process Overview(1) • What? • Designed to help an organization validate or improve its mission and training performance • Focuses on organization and exercise objectives • Provides lessons learned • Assists EXCON in exercise design and execution
After-Action Review (AAR) Process Overview(2) • Why? • To validate or improve an organization’s mission performance • To develop and share lessons learned • To assist EXCON in exercise design and execution
After-Action Review (AAR) Process Overview(3) • Who? • AAR Managers • Responsible for training of AAR Analysts • Located with EXCON in Bulgaria • Provides daily feedback to EXCON on exercise progress • Facilitates the regional AAR • Reports regional lessons learned • Analysts/Observers - Subject Matter Experts (SMEs) Located at each National EOC: • Collect information related to regional and national training objectives • Report exercise progress via JEMM OPCAR Tab • Assist AAR Manager in preparing regional exercise reports • Produce national / organizational lessons learned
After-Action Review (AAR) Process Overview(4) • Where? • As close to the action / observation as possible • Regional facilitated AAR at EXCON in Bulgaria with VTC to participants • Recommend National AAR at EOCs as well
After-Action Review (AAR) Process Overview(5) • When? • NOW! - Before the action to ensure MEL / MIL supports training objectives (Training) • During the action to ensure training audience is performing required tasks and learning (JEMM) • After the action to ensure lessons learned are recorded in the Event Summary Report (ESR)
How does the AAR Process Work? AAR Issue Development What Should Happen? + + = AFTER-ACTION REVIEW ISSUE What Did Happen? Why Did it Happen? • Good or Bad? Regional Guidance • Processes & Procedures • Cause & Effect National Guidance Observer Reports Agreements • ??? + + Standing Operating Procedures Comm Systems - ANALYSIS - What Does it Mean & What Needs to be Discussed? Exercise Design Participant Output Training Objectives Model Data Participant Interactions
AAR Process Planning • AAR Process Planning : • “Top to Bottom” Approach Regional Training Objectives Determined National Training Objectives Determined Meetings, Conferences, Exercise Preparation Exercise Scenario Created JEMM MEL/MIL Developed Collection Management Plan (CMP) JEMM AAR & ESR Daily VTC/JEMM/Portal/VoIP
SEESIM 12 Sub-Regional Events • Earthquake – the former Yugoslav Republic of Macedonia*, Bulgaria, SEEBRIG • Biological/Chemical Threat – Ukraine, Bulgaria • Firefighting – Bosnia and Herzegovina, Croatia, Montenegro • Cyber Attacks – Albania, Croatia, the former Yugoslav Republic of Macedonia* • Firefighting – Bosnia and Herzegovina, Serbia * Turkey recognizes the Republic of Macedonia with its constitutional name
SEESIM 12 National Events • Albania – Flooding in Northwest Albania, Contamination on Lake Prespa, Cyber attack • Bosnia and Herzegovina – Floods, Landslide, Cyber attack, Terrorist attack • Bulgaria – Cyber attack • Croatia – Terror attack, Earthquake • Italy – Consequence Management • the former Yugoslav Republic of Macedonia* – Chemical incident, Cyber attack • Montenegro – Flooding, Chemical incident, Industrial plant explosion • Serbia – Terror attack, Earthquake, Firefighting • Ukraine – Accident at nuclear plant, Cyber attack * Turkey recognizes the Republic of Macedonia with its constitutional name
Preview of Practical Exercises (PE) • The PE will use the “hands-on” approach with JEMM • 1st we will learn how to use the OPCAR Tab in JEMM • 2nd we will use the Sub-Regional incidents to practice sending input to the AAR Managers • Finally, we will spend time reporting on the outcome of National incidents • Daily VTC format
Preparingfor the 19 Oct facilitated AAR • The AAR is scheduled for 19 Oct 12 / 1400-1500 • Begin building the AAR after STARTEX – don’t wait • The template is in the CMP • We will use the same format for daily AAR Team VTCs • KEY – Completed AAR slides must be forwarded following the final AAR Team VTC on 18 Oct
After-Action Review SEESIM 2012 LTC H Hristov / Mr. D Schultz After-Action Review Managers 19 October 2012
Agenda • Introduction • Discussion by City / Organization • Selected Topics • Closing Remarks
Introduction • Rules • Regional Themes 3
Rules • This is your After-Action Review • Address operational issues • Open and honest discussion • Avoid exercise scenario discussion 4
Discussion by City / Organization • Summary of Incidents & Injects • Sustain & Improve 7
City Name – # Incidents/# Injects • Use the Observations made during SEESIM 12 execution • Summarize Incidents • Develop three sustain and three improve recommendations. EXAMPLE
City - ## Events • Disaster • Indications and Warnings • Expected Actions • Actions Taken • Terrorism • Indications and Warnings • Expected Actions • Actions Taken • Cyber Attack • Indications and Warnings • Expected Actions • Actions Taken • Consequence Management • Indications and Warnings • Expected Actions • Actions Taken EXAMPLE
Each Nation Reports: SUSTAIN Those 2 or 3 processes that went well and should be continued EXAMPLE IMPROVE Those 2 or 3 processes that should be changed to ensure better mission accomplishment
Preparation of Remote Site Visitor’s Brief • Prepare a 2-3 slide Visitor’s Brief • Allows you or Site Manager to quickly explain what you are doing. • Use slides from this brief as a start
Preparation of Remote Site Visitor’s Brief • Analysts/Observers - Subject Matter Experts (SMEs) Located at each National EOC: • Collect information related to regional and national training objectives • Report exercise progress via JEMM OPCAR Tab • Assist AAR Manager in preparing regional exercise reports • Produce national / organizational lessons learned