Presentation Transcript

1. Online Tools for Collaboration

   Alex Pfundt, MLIS Talbot Research Library April 2012
2. Workshop Goal To provide an overview of various online tools to help manage, streamline, and reinforce collaboration when working on group projects and research EndNote Web Dropbox Google Docs Basecamp Doodle RSS
3. Getting the Cloud to Work for You The “cloud” is a metaphor for the internet Storing files and data in the cloud means you are uploading it to external servers, which can be accessed across any number of networked devices Cloud computing is running programs like word processors or reference managers over the internet rather than on your computer’s hard drive Cloud computing enables sharing by design
4. FCCC Policy on Cloud Computing The use of these services: for the purposes of treatment, payment and operations is strictly prohibited. for the storage or sharing of ePHI for any purpose is strictly prohibited. is strictly prohibited for any institutional use without prior authorization. Request form for access to cloud storage and computing services: https://myportal.fccc.edu/portal/web/it/cloud-storage Policy: http://internal.fccc.edu/files/it/infosec/Cloud-based-data-storage.pdf
5. EndNote Web http://www.myendnoteweb.com
6. EndNote Web 1 2 3
7. EndNote Web Plug-ins
8. EndNote Web: Cite While You Write Source: http://library.humboldt.edu/~rls/endnote_web.html
9. Dropbox Dropbox is a program that allows you to store files in the cloud and sync them across multiple devices You can access your files from the cloud at Dropbox.com or on the local Dropbox folder You can invite others to share folders in your Dropbox account
10. Dropbox Program
11. Dropbox.com
12. Dropbox.com 1 2
13. Google Docshttp://docs.google.com Google Docs is a suite of desktop productivity tools you can run off the web without having to download and install program files Think of it as Google’s version of MS Office You can collaborate on word processing documents, spreadsheets, and slide show presentations in real time
14. Basecamp Web-based project management tool Private online environment for project contributors only Assign tasks and due dates (accountability) Establish milestones Communicate through the site (email is opt.) Files can be uploaded and shared
15. Basecamp Video: http://youtu.be/Ntw8FZFOTCQ
16. Basecamp Requires a subscription starting at $20/month 45 day free trials are available Other online project management sites: Aceproject Huddle Zoho Freedcamp is a free alternative
17. Doodle Doodle is a free online scheduling assistant You create an event and invite participants to vote on their preferred date and time
18. Doodle
19. RSS Stands for Really Simple Syndication Use as an alternative to email for current awareness literature alerting A single feed can be shared by multiple people Email alerts often don’t support multiple recipients Requires an RSS reader Google Reader, Outlook 2007+
20. RSS
21. RSS
22. RSS
23. RSS Ctrl + V
24. RSS
25. RSS
26. Recap EndNote web can be used to share references and collaborate on manuscripts Dropbox stores files in the cloud to be accessed from any networked device With Google Docs, we can create and edit documents collaboratively in real time Use templates to find project management spreadsheets and other helpful documents Doodle allows you to schedule meetings with collaborators by taking polls Basecamphelps track progress, assign accountability, streamline communication, and organize documents when managing group projects RSS feeds enable multiple end users to stay current on new literature, blog updates, news, and more
27. Further Reading EndNote Web help http://www.myendnoteweb.com/help/ENW/help.htm EndNote Web reference card http://www.endnote.com/support/helpdocs/enw_qrc_en.pdf Talbot Research Library Current Awareness LibGuide (RSS) http://libguides.fccc.edu/alerts The Best Free Online Project Management Software http://www.pcmag.com/article2/0,2817,2380448,00.asp