Raising your Publication P rofile via UQ eSpace

1. Raising your Publication Profile via UQ eSpace

2. Contents of today’s workshop • eSpace Overview • Benefits to researchers and UQ • How to keep your profile up-to-date • ResearcherID and other author identifiers • Metrics • Open Access • ERA 2015

3. UQ eSpace is … • UQ’s official publication database • Single authoritative source for: • the research outputs • the research data of staff and students of The University of Queensland

4. How do records get into eSpace? Harvested from external systems Scopus ResearcherID Web of Science Publication data & citation counts Publication data & citation counts Publication data Altmetrics Social media activity eSpace repository UQ Staff Data (HR) My UQ eSpace Q-index, UQ Researchers, Business Objects, UQ data warehouse, etc. Manual Data entry

5. How is eSpace data used? Benefits for UQ • Publication data for HERDC and ERA reporting • Raises the public profile of research at UQ • UQ Researchers updated daily from eSpace • eSpace data is harvested by major search engines and databases • One source of truth for UQ staff and student research outputs and research data • Used by Business Objects, Data Warehouse • Will be used by Academic Portfolios and Workload Tools • Reports publication data to Q-index • Daily updates from eSpace – as soon as records are deposited

6. What can eSpace do for you? • Unique author ID • Discoverability and accessibility of research via major search engines and databases • Metrics and impact • Page views and download statistics • WoS and Scopus citation counts • Altmetrics – social media activity • Link to your ResearcherID account and download Web of Science publications • Increase Q-index points via eligible publications • Build your publications profile via UQ Researchers • Displays major author identifiers, e.g. ORCID, via your profile page in eSpace. Hereis an example of an ID-populated homepage. • Increase visibility and impact of your research via links to OA versions • Identify OA publications for funding applications. Here is an eSpace list of Population Health articles published in open access journals.

7. How do I keep my eSpace profile updated? • Set up an eSpace-linked ResearcherID account or link an existing one to eSpace • Login to eSpace and check your ‘My Research’ list • Notify corrections via the ‘Fix/Upload a file’ button • Upload post-prints to meet ARC and NHMRC mandates or UQ OA policy via the ‘Fix/Upload a file’ button • Claim publications that belong to you from your ‘Possibly My Research?’ list, via the ‘Mine’ button • Add missing items via the ‘Add Missing Publications’tab • Add research data via the ‘Add Missing Data Collection’ tab • Register for an ORCID iDand add it to eSpace to display on your eSpace homepage. It will then link to your ORCID publication profile. • Add other author identifiers to eSpace, e.g. Google Scholar ID or Scopus ID, to include them on your eSpace homepage.

8. ResearcherID and eSpace • http://www.researcherid.com/ • Benefits: • Works well for staff members with a lot of publications indexed in Web of Science • Automatic weekly updates in eSpace for linked accounts • Reduces the need for manual deposit to eSpace • RID metrics • RID Labs metrics, e.g. Paul Burn • Public profile (if desired) • Instructions via Library website to request RID account via eSpace or request link to an existing account

9. My Research

10. Fix/Upload a file

11. Possibly My Research?

12. Add Missing Publication

13. Add Research Data • Research Data collection form allows researchers to describe their data collections, link to related publications and data • Data can be housed at UQ, QCIF or on external repositories. It can be open access or mediated access

14. Research Data Collections

15. Research Data record

16. Universal Author identifier • ORCID • Will become the universal unique global identifier, used by publishers at manuscript acceptance • Disambiguates author names for accurate identification • Can be linked to other identifiers, e.g. Scopus, ResearcherID or LinkedIn • Discipline-agnostic so much greater coverage than other systems • Can be recorded in eSpace • eSpace will eventually be able to import publications from ORCID accounts • Will make it much easier to populate a new institutional repository when researchers move between institutions

17. Other Author Identifiers in eSpace - PREFS

18. Author identifier badges on profile page

19. Badge link to Google Scholar publication list

20. Badge link to publication list in ResearcherID

21. Metrics and eSpace • Sharing research raises visibility and potential for increased citations • WoS and Scopus citation counts • Downloads stats measure access to attached OA versions of articles • Upload of data to Web of Science Incites to generate current Author Profile dataset • Altmetrics recorded

23. Altmetrics score imported from and linkable to Altmetrics

24. Publication with current highest Altmetric score in eSpace Altmetrics tracks the buzz around scholarly articles and datasets online. This page provides high level statistics and shows a subset of the activity captured. You can see more here.

26. Supporting Open Access Mandates and Policies • For compliance with Australian open access mandates • NHMRC Open Access Policy • ARC Open Access Policy • For compliance with the UQ Open Access for UQ Research Outputs Policy

27. eSpace Open Access Compliance Tools • Enable appropriate OA versions to be identified or uploaded for compliance • Link to Sherpa Romeo on deposit form and file upload page • Select file type at upload • Can set embargoes if required • Visual compliance display on records from July 2012 • Will include OA identifier with embargo tag on DOIs & OA files • Search for OA via DOI or attached files (currently being implemented) • Business Objects reports will enable OA reporting

29. Other projects/tools • Scopus Custom Dataset • Benchmarking • Visualisations • Incites Author Profile Dataset • Upload of clean author data from eSpace to Incites for accurate identification of current UQ author Web of Science publications • UQ Tiered Journal List integration • Will enable points to accrue in Q-index for journals on the list • ERA 2015 • 2015 Journal/Conference lists integration • Publisher authority list integration • Q-index • Non-traditional research outputs to be included in publication points score

30. Excellence in Research for Australia (ERA) Based on draft specifications for 2015 ERA: Census date and reference period to be announced • Will include pubs from all employed Staff on census date • Only require publication affiliation (such as by-line) for adjuncts, honorary, students, casual staff and staff with appointment less than 0.4 FTE etc. • For staff that don’t require a by-line, we want all publications within Reference Period(regardless of affiliation at time of publishing) • Includes non-traditional publications such as research reports and creative works

31. ERA 2012 – Population Health • Major FOR outputs for SPH: • 785 outputs to 1117, ranked 4, 41% of the staff contributed to this FoR and the 785 outputs made up 33% of the outputs for 1117 • 350 outputs to 1103, ranked 5, 8% of the staff contributed to this FoR and the 350 outputs made up 18% of the outputs for 1103

32. ERA 2015 – What we need from you • Set up an eSpace-linked ResearcherID account or link an existing one to eSpace • Login to eSpace and check your ‘My Research’ list • Claim publications that belong to you from your ‘Possibly My Research?’ list • Add missing items via the ‘Add Missing Publications’tab • Books, book chapters, conference papers, journal articles, research reports (published 2008-2013), regardless of byline

33. Who to contact • eSpace:: • Andrew Heath, Manager a.heath@library.uq.edu.au • Mary-Anne Marrington , Librarian m.marrington@library.uq.edu.au • Metrics: • Amberyn Thomas a.thomas@library.uq.edu.au • Open Access: • Sharon Bunce: s.bunce@library.uq.edu.au • Data Management: • Fei Yu f.yu@library.uq.edu.au • RIS Librarians: • http://www.library.uq.edu.au/contacts/librarians/