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Annual Homeowners’ Meeting Welcome April 25, 2009

Annual Homeowners’ Meeting Welcome April 25, 2009. Agenda I. Welcome and Introduction A. Board of Directors B. Committees II. 2009 Election for Board of Directors A. Call for any nominations from floor, final voting, ballots given to inspector

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Annual Homeowners’ Meeting Welcome April 25, 2009

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  1. Annual Homeowners’ Meeting Welcome April 25, 2009

  2. Agenda • I. Welcome and Introduction • A. Board of Directors • B. Committees • II. 2009 Election for Board of Directors • A. Call for any nominations from floor, final voting, ballots given to inspector • III. 2008-09 Board Activities and Accomplishments • IV. Treasurer’s Report – Ajit Goel • A. Financials 2008 - 2009 • B. Proposed Budget for 2009-2010 • CC&R and Bylaws: • A. Framework • B. Discuss any questions from floor. • VI. Open Forum- Q & A • A. 2009 Summer Picnic • B. Term Limit • C. Other Proposals • VII. Adjournment at 4:00pm • VIII. Counting of ballots by Inspector Barkley Slade 2

  3. Agenda • I. Welcome and Introduction • A. Board of Directors • B. Committees • II. 2009 Election for Board of Directors • A. Call for any nominations from floor, final voting, ballots given to inspector • III. 2008-09 Board Activities and Accomplishments • IV. Treasurer’s Report – Ajit Goel • A. Financials 2008 - 2009 • B. Proposed Budget for 2009-2010 • CC&R and Bylaws: • A. Framework • B. Discuss any questions from floor. • VI. Open Forum- Q & A • A. 2009 Summer Picnic • B. Term Limit • C. Other Proposals • VII. Adjournment at 4:00pm • VIII. Counting of ballots by Inspector, Barkley Slade 3

  4. Introduction Board Of Directors: Pam East – President Shawn Mawla – Vice President Hank Lawson – Secretary Ajit Goel – Treasurer Drew Perkins – Member at Large 4

  5. Introduction Committees: CC&R and Bylaws Committee: Chairperson: Pam East Members: Board Members and Chris Blackwell Nominating Committee: Chairperson: Shawn Mawla: Members: Carol Greenleaf Tom Sharkey Picnic Committee: Chairperson: Shawn Mawla Members: Missy Coy and Judy Hart Architectural Control Committee: Chairperson: Missy Coy Member: Gloria Janac 5

  6. Agenda • I. Welcome and Introduction • A. Board of Directors • B. Committees • II. 2009 Election for Board of Directors • A. Call for any nominations from floor, final voting, ballots given to inspector • III. 2008-09 Board activities and Accomplishments • IV. Treasurer’s Report – Ajit Goel • A. Financials 2008 - 2009 • B. Proposed Budget for 2009-2010 • CC&R and Bylaws: • A. Framework • B. Discuss any questions from floor. • VI. Open Forum- Q & A • A. 2009 Summer Picnic • B. Term Limit • C. Other Proposals • VII. Adjournment at 4:00pm • VIII. Counting of ballots by Inspector, Barkley Slade 6

  7. Official Ballot • There are three (3) vacancies on the Board of Directors at this time and each Homeowner gets three (3) votes. As specified in the Parker Ranch CC&Rs, cumulative voting may be used in the election. You may allocate your three (3) votes among the candidates as you wish. For example, you may vote once for each of three (3) different candidates, or you may place all three (3) votes on one candidate. If you place more than three (3) votes, your ballot will not be counted. • You may also officially abstain from voting either of your votes. Your attendance will still be counted for purposes of achieving a quorum. • Mark your votes (3 total) with an "X“ • John Fara [ ] [ ] [ ] • Drew Perkins [ ] [ ] [ ] • Tom Sharkey [ ] [ ] [ ] • [ ] [ ] [ ] • (Name of Write-In Director 1) • [ ] [ ] [ ] • (Name of Write-In Director 2) • [ ] [ ] [ ] • (Name of Write-In Director 3) • I abstain from voting [ ] [ ] [ ] Thanks to Barkley Slade of The League of Women votersfor counting our Ballots 7

  8. Parker Ranch Election for the Board of Directors - 2009 Call for nominations from floor Final voting 8

  9. Agenda • I. Welcome and Introduction • A. Board of Directors • B. Committees • II. 2009 Election for Board of Directors • A. Call for any nominations from floor, final voting, ballots given to inspector • III. 2008-09 Board Activities and Accomplishments • IV. Treasurer’s Report – Ajit Goel • A. Financials 2008 - 2009 • B. Proposed Budget for 2009-2010 • CC&R and Bylaws: • A. Framework • B. Discuss any questions from floor. • VI. Open Forum- Q & A • A. 2009 Summer Picnic • B. Term Limit • C. Other Proposals • VII. Adjournment at 4:00pm • VIII. Counting of ballots by Inspector, Barkley Slade 9

  10. 2008-2009 Board Activities and Accomplishments: • Finance Management: • -Filed Federal and State taxes for 2002-2007 • - Paid all overdue taxes and brought HOA into compliance with all regulations • - Organized files and update financial records of PRHOA. • - Improved the financial situation. Increased dues in compliance with Davis Stirling regulation • - Discontinued the service of Orion Security based on homeowners input • CC&R and Bylaws: • - Revised CC&Rs to comply with Davis Stirling Act and State laws • Revised Bylaws to comply with Davis Stirling Act and State laws • Summer Picnic and PR Website: • - Organized Annual Picnic 2008 • -Created PARKER RANCH Web Site - www.parkerranchhoa.org 10

  11. 2008-2009 Board Activities and Accomplishments: • Open Space: • - Approved Trail Relocation near water tank • - Cleaned culverts & side walks • - Repaired Vista Arroyo bike barrier • - Removed Dead trees • - Installed NO Smoking signs along trails • - Approved city installed benches at two locations • - Revised disking and fire break location for the fire season • - Generated a list of clean up and maintenance activities for the Open Space - Trail relocation work is planned to start in the second half of June and should be done about two months later. - The Comer Drive retaining wall update – subsurface investigation complete, design in progress. Replacement of the portion of the wall is planned for July/August ‘09. 11

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  13. Agenda • I. Welcome and Introduction • A. Board of Directors • B. Committees • II. 2009 Election for Board of Directors • A. Call for any nominations from floor, final voting, ballots given to inspector • III. 2008-09 Board Activities and Accomplishments • IV. Treasurer’s Report – Ajit Goel • A. Financials 2008 - 2009 • B. Proposed Budget for 2009-2010 • CC&R and Bylaws: • A. Framework • B. Discuss any questions from floor. • VI. Open Forum- Q & A • A. 2009 Summer Picnic • B. Term Limit • C. Other Proposals • VII. Adjournment at 4:00pm • VIII. Counting of ballots by Inspector, Barkley Slade 13

  14. Parker Ranch HOA Financial Review April ‘09 • Outline • Income and Expense (2008-2009 YTD) • Proposed Budget (2010) • 3. Year End Cash Balance (2008-2009 YTD) • 4. Annual Dues History • 5. Expenses as % of Yearly Income (2008-2010) • 6. Summary 14

  15. Parker Ranch HOA Financial Review April ‘09 2008-2010 Income and Expense Statement & Proposed Budget 15

  16. Parker Ranch HOA Financial Review April ‘09 Year End Cash Balance 16

  17. Parker Ranch HOA Financial Review April ‘09 Annual Dues History 17

  18. Parker Ranch HOA Financial Review April ‘09 Legal Expenses Other expenses include postage, bank fee, property taxes and misc charges 18

  19. Summary Erosion in cash position stopped 2002-2007 state and federal taxes filed, clean up 2008 was a break even year 2009 projected to be break even year Expense related to daily security patrols eliminated CC&R revision a major expense in 2009 More money to be spent on clean up and maintenance in 2009 Parker Ranch HOA Financial Review April ‘09 19

  20. Agenda • I. Welcome and Introduction • A. Board of Directors • B. Committees • II. 2009 Election for Board of Directors • A. Call for any nominations from floor, final voting, ballots given to inspector • III. 2008-09 Board Activities and Accomplishments • IV. Treasurer’s Report – Ajit Goel • A. Financials 2008 - 2009 • B. Proposed Budget for 2009-2010 • CC&R and Bylaws: • A. Revision and Framework • B. Discuss any questions from floor. • VI. Open Forum- Q & A • A. 2009 Summer Picnic • B. Term Limit • C. Other Proposals • VII. Adjournment at 4:00pm • VIII. Counting of ballots by Inspector, Barkley Slade 20

  21. CC&Rs and Bylaws Revisions: The board hired Real Estate attorney Dave Van Atta to prepare amendments to the existing CC&Rs and Bylaws to bring them into compliance with the Davis Stirling Common Interest Development Act and other CA State and City of Saratoga laws. Proposal Framework: 1- Started with the existing documents and revised them to address changes in the law. 2- Retained all existing rules and regulations unchanged. 3- Avoided creating an entirely new document. 4- Maintained the size of the existing documents (CC&Rs 28 pages; Bylaws 11 pages). 5- Avoided proposals that the Homeowners didn’t like in the 2007 CC&R and Bylaws proposals. 21

  22. CC&Rs and Bylaws Revisions - Next step • - Copies of the amended and updated CC&R and Bylaws were mailed to the homeowners along with the voting ballots and instructions. • - All ballots must be received no later than May 29, 2009 - 5:00 PM at: • Parker Ranch Homeowners Association • C/O Pat Weber • 5684 Hollyleaf Lane • San Jose, CA 95118 • - Ballots will be counted on May 30, 2009 at 11:00 AM at: • 12147 Parker Ranch Rd. • Homeowners are welcome to witness the counting of the Ballots The Board strongly recommends the approval of these amended and updated CC&Rs and Bylaws. Considerable time and PRHA money has gone into creation of this proposal. Failure to adopt them will result in significant further legal costs. 22

  23. Agenda • I. Welcome and Introduction • A. Board of Directors • B. Committees • II. 2009 Election for Board of Directors • A. Call for any nominations from floor, final voting, ballots given to inspector • III. 2008-09 Board Activities and Accomplishments • IV. Treasurer’s Report – Ajit Goel • A. Financials 2008 - 2009 • B. Proposed Budget for 2009-2010 • CC&R and Bylaws: • A. Framework • B. Discuss any questions from floor. • VI. Open Forum - Q & A • A. 2009 Summer Picnic • B. Term Limit • C. Other Proposals • VII. Adjournment at 4:00pm • VIII. Counting of ballots by Inspector, Barkley Slade 23

  24. A - Summer Picnic B - Term Limit for Board Directors C - Other Proposals 24

  25. Homeowners’ Annual Meeting Thank You Meeting Adjourned This Presentation can be found on Parker Ranch Web site at: www.parkerranchhoa.org April 25, 2009 25

  26. Vote Count (Optional to stay) 26

  27. Back Up List of clean up and maintenance activities for the Open Space: 27

  28. Clean up and maintenance activities for the Open Space: • - Clean up the litter behind at Vista Arroyo. • Tree fort removal & litter (bottles & stake) • Wood clippings at base of Priyas • Damaged wood barrier at base of Priyas • Wood clippings by winery on Farr Ranch • GRAFITTI ON PRIYAS BENCH (Hank will clean) • Tree swing between Priya's and Hank's • Continental Cr hill (top) lots of beer bottles (where folks watch fireworks) • Old barb wire fence on Greenleaf/Halla/PRHOA property/lot 46, wire continues well up the hill • Top of PR Rd (Lin's) paint the railings • litter to the left of dead tree in open space by Ed Lin’s • Some trash by dead tree - Dead tree options • Chop up, leave to decay • Haul to side - Remove fence stake in middle of open space 28

  29. Clean up and maintenance activities for the Open Space: • - Paint barriers at top of Diamond oaks • Two Bike security camera missing on Picea Ct. – City responsibility • - Trash at top of Picea • Graffiti on Picea ct City trail • - Lynbrook Key club (t-shirts) to clean up (Hank to check out) • Paint railing on private road - Paint & nail gate on private rd • Do we really need gate on private rd? (check with City) • Key for post by Ajit trail? • Parker Ranch Rd, PG&E and cable retaining wall by Costello • Morano PacBell, PGE retain wall filled with dirt. • Retaining wall on Parker Ranch Rd, cracked & split. • Dead tree branches on PR rd over swale (Drew has a quote) • Prospect Rd trail entrance - remove old trail barrier 29

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