Highland View Homeowners Association, Inc.

1. Highland View Homeowners Association, Inc. Annual Meeting February 20th, 2008

2. Agenda • Introductions • Approval of preceding meeting's minutes • Association Overview • Reports of Officers • Reports of Committees • Nomination and election of Board of Directors • Unfinished Business • New Business • Adjournment

3. 2007-2008 Highland View Organizational Structure (1) Perfect Lawn Care in 2008 / Bob Bruce

4. Treasurer’s Report- 2007 Reserves Favorable variance of $2,513

5. Treasurer’s Report7 Year Change In Reserves • Change from $32,102 to $19,980, As Of December 2007 ($12,122) • Drawdown relates to planned capital improvements: • Landscape improvements • Rear entrance improvements • Front entrance brick repair • 2002-2003 Balance sheet issue during transition from Ghertner to Westwood (double counted checking account transfer as an asset)

6. Treasurer’s ReportExpenditures Since 2000 Average: $30,791/Year Average: $381/Home

7. 2008 Budget What The Bylaws Say

9. Highland View Architectural Committee 2007-2008

10. Members • Tom Doyle, Chair • Kathy Coleman • Mike Goodwin • Fred Kane • Michael Soares • Suzie Umphres

11. Overview • The Association has been charged with the responsibility of maintaining the aesthetic and architectural character of Highland View. To provide a uniform set of rules, the Architectural Committee Guidelines were created.

12. Overview (Continued) • Any owner desiring to make ANYexterior change, improvement or addition (including any change in color) must obtain approval for the change

13. Architectural Committee Task • Review applications for: • 1. The harmony of external design and location in relation to surrounding homes in the community. • 2. The recognition of future maintenance problems or expenditures the installation might cause the Association. • 3. Adherence to the guidelines established in the Declaration of Covenants, Conditions, and Restrictions dated May 9, 1989.

14. The Process For The Homeowner • Review the guidelines at http://www.highlandviewhomeowners.org/architectural_guidelines.htm • Obtain the Application From the Website or the Management Company • Fill the form out and submit with drawings or photos of plans by email or postal service to Management Company

15. The Committee’s Process • Receive the applications electronically and by mail. • Review the application and provide email feedback to the Chair. • Discuss as needed amongst members. • Committee given 30 days to provide an answer, but recently turnaround time is usually less than 2 weeks.

16. The Committee’s Process (Continued) • We have no desire to be nasty, critical , or obstructive. • But our job is to try to interpret and uphold the guidelines and modify them as needed. • At times this can lead to conflict. Sorry.

17. Current Topics • Mailboxes • Covenants state mailboxes need to be “uniform”, but some variations in maintenance exist • Could we have more than one option? • 2007 Annual Survey showed 57% would like one other choice • Goal of looking into various options at this time • No brick mailboxes

18. Current Topics (Continued)Mail Box Example

19. Current Topics (Continued) • Trash cans visible from road • Lawn art Balancing act between enforcement and relations!

20. So Why Join The Committee? • Take an active role in your neighborhood’s appearance-Hard to complain if you don’t participate! • Most of the work is done electronically. • Occasionally get to visit your neighbors. • It would be great to have a representative from each cul-de-sac and street.

21. Questions?

22. Highland View Grounds Committee 2007-2008

23. 2007 Committee UpdatesGrounds • Improvements: • Back entrance • Front entrance • Overview from Grounds Committee Chairman

24. Highland View Hospitality/Social Committee 2007-2008

25. Members • Carol Horan / Co-Chair • Annette Hutchinson /Co-Chair • Helen Robbins • Karen Hoyt

26. 2007 Committee UpdatesHospitality/Social • Easter Egg Hunt • Pool Party • 4th of July Party • History Night • New Neighbors Welcome • Other updates / Questions

27. Highland View Trails Committee 2007-2008

28. Members • Bill Bailey, Chair • Mario Crucini • Pier deJong • Clint Green • Gil Hutchinson • Mike Liske • Mike Soares

29. 2007 Committee UpdatesTrail • Tree identification project • Removal of downed trees • Relocation off private property • Other updates / Questions

30. 2007 Committee UpdatesNeighborhood Watch • Unable to get full time Committee Chair • No major vandalism or issues • Trash in area around pool continues to be an issue • Other updates / Questions

31. 2007 Updates Communications • Web site (www.highlandviewhomeowners.org) • Online directories, bylaws & covenants, and architectural guidelines • Online meeting minutes, annual meeting minutes and other board related documents • Email newsletters • Highland View is 100% electronic now! • Monthly Board meetings

32. 2008 – New Business • Grounds: • New Landscaping contract • Comprehensive landscaping plan needed • Cul de sacs maintenance (i.e. Highland Road cul de sac and Roan Tree) and options consideration • Trimming overall to reduce over-grown look.

33. 2008 – New Business (Continued) • Hospitality: • Continue and encourage shared parties with Waterford • Trail • Ongoing maintenance • Gravesite in flood plain identification and marking • Re-energize Watch Program • Review internal operating procedures and controls • Increase volunteerism And.....

34. Have Fun!