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Fedora Users’ Conference Rutgers University May 14, 2005

Researching Fedora's Ability to Serve as a Preservation System for Electronic University Records. Fedora Users’ Conference Rutgers University May 14, 2005. Kevin L. Glick Electronic Records Archivist Manuscripts and Archives Yale University Eliot Wilczek

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Fedora Users’ Conference Rutgers University May 14, 2005

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  1. Researching Fedora's Ability to Serve as a Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Kevin L. Glick Electronic Records Archivist Manuscripts and Archives Yale University Eliot Wilczek University Records Manager Digital Collections and Archives Tufts University Robert Dockins Fedora Project Analyst Digital Collections and Archives Tufts University

  2. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Records • data or information in a fixed form created or received in the course of individual or institutional activity and set aside (preserved) as evidence of that activity for future reference • Form • Content • Fixity • Structure • Context

  3. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Electronic Recordkeeping Systems Institution Recordkeeping Systems composed of Recordkeeping Controls include Requirements People Responsibilities Procedures Policies Infrastructure Practices Applications

  4. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Definition of Preservation • The whole of the activities and processes involved in the technical stabilization and physical and intellectual protection of resources through time • Not possible to preserve an original electronic record • The initial act of storage through reproduction • Appraisal of enduring value & technical feasibility of preservation • Determination of preservation strategy

  5. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Recordkeeping System Requirements • Protection from Loss or Corruption • Preservation • Use Rights • Discover & Delivery • Design & Performance • Compliance • Creation & Capture • Maintenance • Recordkeeping Framework • Retention & Disposition

  6. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Digital Preservation System Requirements • Preservation Planning • Access • Security • Design & Performance • Ingest • Archival Storage • Data Management • Administration

  7. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 OAIS Overview Reference Model for an Open Archival Information System (OAIS) January 2002 Consultative Committee for Space Data Systems (CCSDS) ISO 14721:2003

  8. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 OAIS Overview OAIS Archive Manage Store Preserve Producer Consumer Ingest Access SIP

  9. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 OAIS Overview OAIS Archive Manage Store Preserve Producer Consumer Ingest Access SIP

  10. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 OAIS Overview OAIS Archive Manage Store Preserve Producer Consumer Ingest Access AIP

  11. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 OAIS Overview OAIS Archive Manage Store Preserve Producer Consumer Ingest Access DIP

  12. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 OAIS Overview OAIS Archive Manage Store Preserve Producer Consumer Ingest Access DIP

  13. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 OAIS Overview Producer-Archive Interface Methodology Abstract Standard May 2004 Consultative Committee for Space Data Systems (CCSDS) Preliminary Phase Formal Phase Transfer Validation

  14. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 OAIS Overview Producer-Archive Interface Methodology Abstract Standard May 2004 Consultative Committee for Space Data Systems (CCSDS) Submission Agreement Preliminary Phase Formal Phase Transfer Validation

  15. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Negotiate Submission Agreement Submission Agreement Agreement between Archive & Producer Instructions for Ingest Process Standards for Validation Documentation of Ingest Process

  16. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Ingest Guide Ingest Guide A: Negotiate Submission Agreement B: Transfer and Validation

  17. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Ingest Guide A: Negotiate Submission Agreement Ingest Guide A1: Establish Relationship A2: Collection Appraisal A: Negotiate Submission Agreement A3: Feasibility Forecast A4: Format Appraisal A5: Record Type Appraisal B: Transfer and Validation A6: Identifier Rules A7: Use Rights and Security A8: Finalize Submission Agreement

  18. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Ingest Guide B: Transfer and Validation Ingest Guide B1: SIP Creation and Transfer B2: Automated Validation A: Negotiate Submission Agreement B3: Normalize and Attach Metadata B4: Human Appraisal B5: Formal Accession B: Transfer and Validation B6: SIP to AIP Transformation

  19. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Ingest Guide Trustworthy Ingest Process Maintained Level of Authenticity

  20. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Negotiate Submission Agreement A1: Establish Relationship A2: Collection Appraisal A3: Feasibility Forecast A4: Format Appraisal A5: Record Type Appraisal A6: Identifier Rules A7: Use Rights and Security A8: Finalize Submission Agreement

  21. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Negotiate Submission Agreement A1: Establish Relationship First Appraisal Should we accession? A2: Collection Appraisal A3: Feasibility Forecast A4: Format Appraisal A5: Record Type Appraisal A6: Identifier Rules A7: Use Rights and Security A8: Finalize Submission Agreement

  22. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Negotiate Submission Agreement A1: Establish Relationship Define Records Creator Record Type Format Dates Identification Rules Extent A2: Collection Appraisal A3: Feasibility Forecast A4: Format Appraisal A5: Record Type Appraisal A6: Identifier Rules A7: Use Rights and Security A8: Finalize Submission Agreement

  23. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Negotiate Submission Agreement A1: Establish Relationship Second Appraisal Can we accession? A2: Collection Appraisal A3: Feasibility Forecast A4: Format Appraisal A5: Record Type Appraisal A6: Identifier Rules A7: Use Rights and Security A8: Finalize Submission Agreement

  24. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Negotiate Submission Agreement A1: Establish Relationship Standing Resources Preservation Formats Record Types Identifier Rules Creators Security Procedures System Capacities A2: Collection Appraisal A3: Feasibility Forecast A4: Format Appraisal A5: Record Type Appraisal A6: Identifier Rules A7: Use Rights and Security A8: Finalize Submission Agreement

  25. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Negotiate Submission Agreement A1: Establish Relationship Records Creator Record Type Format Identification Rules Dates Extent Resources Creators Record Types Preservation Formats Identifier Rules Security Procedures System Capacities A2: Collection Appraisal A3: Feasibility Forecast A4: Format Appraisal A5: Record Type Appraisal A6: Identifier Rules A7: Use Rights and Security A8: Finalize Submission Agreement

  26. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Negotiate Submission Agreement A1: Establish Relationship Records Creator Record Type Format Identification Rules Dates Extent Resources Creators Record Types Preservation Formats Identifier Rules Security Procedures System Capacities A2: Collection Appraisal A3: Feasibility Forecast A4: Format Appraisal A5: Record Type Appraisal A6: Identifier Rules A7: Use Rights and Security A8: Finalize Submission Agreement

  27. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Negotiate Submission Agreement A1: Establish Relationship Finalize Submission Agreement Sign paper version Code electronic version A2: Collection Appraisal A3: Feasibility Forecast A4: Format Appraisal A5: Record Type Appraisal A6: Identifier Rules A7: Use Rights and Security A8: Finalize Submission Agreement

  28. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Transfer and Validation B1: SIP Creation and Transfer B2: Automated Validation B3: Normalize and Attach Metadata B4: Human Appraisal B5: Formal Accession B6: SIP to AIP Transformation

  29. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Transfer and Validation Submission Agreement Guides SIP Preparation Supplies Validation Rules Dictates Normalization Defines Target Repository B1: SIP Creation and Transfer B2: Automated Validation B3: Normalize and Attach Metadata B4: Human Appraisal B5: Formal Accession B6: SIP to AIP Transformation

  30. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Transfer and Validation Content Preparation SIP Format Rules Record Format Rules Metadata Standards Transfer Procedures B1: SIP Creation and Transfer B2: Automated Validation B3: Normalize and Attach Metadata B4: Human Appraisal B5: Formal Accession B6: SIP to AIP Transformation

  31. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Transfer and Validation Automated Processing Technical Validation Format Normalization Stock Metadata B1: SIP Creation and Transfer B2: Automated Validation B3: Normalize and Attach Metadata B4: Human Appraisal B5: Formal Accession B6: SIP to AIP Transformation

  32. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Transfer and Validation Final Appraisal Intellectual Review Normalization Review Metadata Review Last Chance to Reject B1: SIP Creation and Transfer B2: Automated Validation B3: Normalize and Attach Metadata B4: Human Appraisal B5: Formal Accession B6: SIP to AIP Transformation

  33. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Transfer and Validation To Repository Issue Receipt Create AIP Submit to Repository Post-processing B1: SIP Creation and Transfer B2: Automated Validation B3: Normalize and Attach Metadata B4: Human Appraisal B5: Formal Accession B6: SIP to AIP Transformation

  34. Preservation System for Electronic University Records Fedora Users’ Conference Rutgers University May 14, 2005 Thank You Fedora and the Preservation of University Records http://dca.tufts.edu/features/nhprc/index.html Ingest Guide http://dca.tufts.edu/features/nhprc/reports/3_1_draft.html

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