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Vigilance Measures

Vigilance Measures. Why Vigilance. Vigilance connotes Watchfulness Vigilance to be given a rightful place in the Management since it is one of the essential components for management. Why Vigilance….

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Vigilance Measures

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  1. Vigilance Measures

  2. Why Vigilance • Vigilance connotes Watchfulness • Vigilance to be given a rightful place in the Management since it is one of the essential components for management

  3. Why Vigilance… • `vigilance’ is liked neither by an honest officer nor a dishonest officer, yet its absence will be harmful to the organization. • In the long run, it will be in the good health of the organization. • The purpose of vigilance is not to wait for lapses to be committed and then try to conduct post mortem.

  4. Types of Vigilance • Preventive Vigilance • Helps us to avoid commission of offences by officials through proper surveillance. • Calls for constant review of rules, procedures and practices. • Helps management to get optimum results from the different activities. • Punitive Vigilance • Takes care of enforcing necessary punishment after the irregularity/fraud is detected.

  5. Components of Preventive Vigilance • Identification of areas where surveillance is necessary • Maintenance and preservation of records/data • Carrying out visits and inspections from Vigilance angle • Formation of vigilance squads and surprise visits

  6. Components of Preventive Vigilance….. • Analysis of visit/inspection reports and identify new areas requiring surveillance • Review of Rules and Procedures based on the above analysis • Implementing suggestions based on review

  7. Vigilance Tools available • Surprise Visits – to Post Offices and Mail Offices • Annual Inspections – Questionnaire • Squad Visits – Divisional, Regional and Circle • Review at various levels and follow up • Review of Rules and Procedures based on DLIR/CLIRs

  8. Areas for Preventive Vigilance • Financing of post offices and RMS units • Savings Bank and Savings Certificates • Money orders • Mails • Inspections/visits • Buildings and their security • Computerized office • Miscellaneous

  9. Thank you

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