Fall 2013 –Evaluation & Appointment Workshop for Librarian and Counselors

1. Faculty Affairs presents: Fall 2013 –Evaluation & Appointment Workshop for Librarian and Counselors

2. Today’s topics: • Conditions of Appointment • Lecturer Evaluation Process • Reappointment • Entitlements • Order of Assignment • Salary • New CBA requirements

3. Appointment

4. Conditions of Appointment • You are represented by Unit 3 – California Faculty Association • Collective Bargaining Agreement (CBA) • Distinctions • What “Temporary” means? • Full-time Temporary • 1.0 time base per semester • “Non-conditional” Appointment • Part-time Temporary • ≤ 1.0 per semester • “Conditional” Appointment

5. Types of Appointment • 1 semester • Fall 2013 only • Spring 2014 only • Academic Year • August 21,2013 – May 23, 2014 • 12-month • Can start/stop anytime • Typically coincides with fiscal year • July 1, 2013 – June 30, 2014 • Multi-year • CI given vs. Earned under Article 12 of CBA

6. Class Cancellations • Full-Time Appointments are not conditioned on budget or enrollment • For all other temporary faculty: • Time base may be adjusted based on budget and/or enrollment • Enrollment • Classes may be cancelled any time prior to the third class meeting. Program is obligated to pay the instructor from the beginning of the semester through the last day worked (day of first or second class meeting) • If a class is cancelled after the third class meeting, Program is obligated to pay the instructor for the entire semester or provide an alternate work assignment.

7. Evaluation

8. Evaluation of Lecturers • Lecturer Evaluation Policy – SP 12-10 • Evaluated every year for first 6 years • Cumulative evaluation done in Year 6 • 3-year contract under Article 12 – at least once during the term of appointment, but may be evaluated more frequently (Article 15.26) • Schedule posted on Faculty Affairs website • Basis for evaluation: • Personnel Action File • Portfolio (Full-time required) • Peer observations of teaching • Student evaluations

9. Personnel Action File (PAF) • “The one (1) official personnel file for employment information and information that may be relevant to personnel recommendations or personnel actions regarding a faculty unit employee.” (Article 11.1 of CBA)

10. PAF – Cont’d • The Personnel Action File includes: • Copies of appointment letters • Copies of recommendations on subsequent appointment, Service Salary Increases, and Range Elevation • Copies of notice letters on subsequent appointment, Service Salary Increases, and Range Elevation • Approval of leave requests • Written reports of peer class visits • Student evaluations of teaching effectiveness • A copy of the lecturer's current C.V. • Other communications or materials deemed by the Program Chair, AVP, or equivalent administrator, to be relevant to the purpose of the file • Written communications identified by source may be placed in the file at the discretion of the Program Chair and/or the AVP. The lecturer shall be provided with a copy of such material at least five (5) days prior to such placement. • A lecturer has the right to place in the file a written response to any written communication contained therein.

11. PAF – Cont’d • This is your file!! You should review it at least once a year to ensure the accuracy of the information contained therein.

12. Portfolio • Required for all full-time faculty being evaluated • Optional for part-time faculty being evaluated • Without Portfolio review will be based on the PAF only • CBA – “Working Personnel Action File (WPAF),” – Incorporated as part of the PAF during times of review

13. Portfolio – Cont’d • Required contents of Portfolio: • Faculty assigned to primarily non-teaching duties: • Material relevant to job responsibilities • Current C.V. • At least one peer evaluation of performance from period being reviewed • Teaching faculty: • Current C.V. • Student Evaluations • At least one peer evaluation of teaching from period being reviewed • All course syllabi from period of review

14. Portfolio – Cont’d • Additional Materials: • Course materials (examinations, assignments, cases, etc.) • A self-assessment of duties of appointment (500 words or less) • Evidence of scholarly and/or creative activities and/or service relevant to duties of appointment • Any other evidence relevant to duties of appointment

15. Peer Observations of Teaching • A minimum of one peer observation of teaching is conducted each year. Programs may mandate more class visits. • Peer observations can be made by the Program Chair, or a designee from among tenured faculty of the Program. • Scheduling of a class visit shall be made by mutual agreement between the lecturer and the observer. The lecturer shall be provided notice of at least five (5) days that a class visit is to take place. • Peer observers are encouraged to meet with the faculty member prior to and post-observation. • A written report of the visit shall be submitted to the lecturer. A copy of the report shall be retained in the lecturer's Personnel Action File.

16. Student Evaluations • Student evaluations are required for all classes each academic year. • New CBA mandates all classes be evaluated unless the President has approved a requirement to evaluate fewer classes after consideration of the recommendation of the Senate • Results of Student Evaluation of Teaching (SRT), both a quantitative summary and the student comments, will be placed in the PAF.

17. Evaluation of Lecturers • Full-time Temporary Faculty: Peer Review Committee & AVP • Part-time Temporary Faculty: Program Chair, or equivalent • 3-year Appointments: Prior to initial, and subsequent, 3-year appointments all temporary faculty will be reviewed by a Peer Review Committee and the AVP

18. Reappointment

19. Reappointment • Subsequent appointments are prioritized among applicants deemed satisfactory: • Based on review of performance during initial appointment; and • relevancy of previous teaching or other professional experience to the proposed assignment ; and • strength of favorable periodic evaluation(s). • All evidenced in PAF

20. Careful Consideration • “Each department or equivalent unit shall maintain a list of temporary employees who have been evaluated by the department or equivalent unit. If such an employee applies for a position in that department or equivalent unit or applicant pool for that department or equivalent unit, the faculty unit employee's previous periodic evaluations and his/her application shall receive careful consideration.” (Article 12.7)

21. Careful Consideration Cont’d • What does this mean?! • Decisions on reappointment cannot be made arbitrarily; your PAF must be reviewed as well as your qualifications • Temporary faculty deemed satisfactory are reappointed in alignment with the Order of Assignment (Article 12) • Temporary faculty deemed unsatisfactory are informed of the reasons for nonreappointment

22. Consultation • “The instructional assignments of individual faculty members in the classroom, laboratory, or studio will be determined by the appropriate administrator after consultation with the department chair or designee and/or the individual faculty member. The department or other appropriate unit's overall instructional or course assignments shall be consistent with department and student needs.” (Article 20.2b)

23. Consultation – Cont’d • The faculty member must be consulted by the appropriate administrator directly, or through the Program Chair, regarding the assignment of courses. • Not a guarantee of preferred work schedule or preferred courses

24. Entitlements

25. 1-Year Appointments • If a part-time faculty member is appointed both semesters of the prior academic year and is offered units for the third consecutive semester (i.e. the next fall semester), they have earned: • A one-year appointment for the academic year • An “entitlement” to a “similar assignment” over the next academic year as was assigned in the previous academic year

26. 3-Year Appointments • Temporary faculty employed during the previous academic year and possessing six (6) or more years of consecutive service: • One campus, one program • Employment of one (1) semester during the Academic Year is considered one (1) year of service • “Entitlement” is determined by time base held during year prior to 3-year contract; 3rd year of subsequent contracts

27. 3-Year Appointment – Cont’d • Subsequent appointments • Reappointed to a subsequent 3-yr appointment following an evaluation where there is a determination that the duties of the position were performed satisfactorily; and absent documented serious conduct problems. • Part-time appointments still conditioned on budget and/or enrollment.

28. Order of Assignment • Temporary faculty are appointed: • After the assignment needs of tenured and probationary faculty have been satisfied. • After any work to be taught by administrators, teaching associates and other student employees, or volunteer faculty has been assigned.

29. Preference of Available Temporary Work • Work shall be offered to qualified temporary faculty in the Program, who have performed satisfactorily, in the following order: • Category #1 = Full-time appointees with a 3-year contract (12.12); • Category #2 = Other full-time continuing multi-year (not 12.12) appointees; • Category #3 = Part-time appointees with a 3-year contract (12.12) up to time base entitlement; • Category #4 = Visiting Faculty; • Category #5 = Part-time appointees with a 1-year contract (12.3) up to time base entitlement; • Category #6 = Applicants who were employed in the academic year prior to the year for which they are being considered.

30. New or Additional Work • If temporary work remains, preference of assigning “new or additional” work is given in the following order: • First, to part-time appointees with 3-year contracts up to and including a 1.0 time base; • If there is work to be assigned for which a temporary faculty member with a 1-yr contract is determined to be demonstrably better qualified, the 1-year appointee may be assigned the work. • Then, to all part-time temporary faculty with 1-year contract up to and included a 1.0 time base; • Last, offer work to any other qualified candidate.

31. Salary

32. Initial Placement on Salary Schedule • Temporary Faculty are placed on the salary schedule within the advertised recruiting range and according to criteria determined by the Program in regards to degree, training or experience required for the assignment. • Current Salary Schedules are available on the Faculty Affairs website

33. Advancement on Salary Schedule • If negotiated, advancement on the salary schedule can be one of two types, each with its own eligibility, criteria, and procedures. These two types are: • Service Salary Increase (SSI) on present salary • Elevation to the next salary range – Range Elevation

34. Service Salary Increase (SSI) • SSIs are awarded only if authorized under the current Faculty Collective Bargaining Agreement • Depending on where a faculty member is appointed or promoted on the salary schedule, the number of SSI’s eligible to receive is not to exceed eight (8) SSI’s • Satisfactory completion of twenty-four (24) academic units in the same Program (or equivalent) since last obtaining a salary advancement • Determined by the appropriate administrator that faculty member has performed in a satisfactory manner in carrying out the duties of the position

35. Range Elevation • Temporary faculty eligible for Range Elevation are those who: • have exhausted their eligibility to receive a Service Salary Increase; and • have served five (5) years in their current rank. • Range elevation accompanied by advancement to next rank and a salary increase of at least 5%. • CI Range Elevation Policy (SP 05-32) • Range Elevation Procedures for 2012-2013 AY

36. Useful Resources • Unit 3 Collective Bargaining Agreement: http://www.calstate.edu/Laborrel/Contracts_HTML/CFA_CONTRACT/CFAtoc.shtml • California State University website: http://www.calstate.edu/HR • California Faculty Association website: http://www.calfac.org/ • Faculty Affairs website: http://www.csuci.edu/academics/faculty/facultyaffairs/

37. Questions?