Changes from AACR2 to RDA

1. Changes from AACR2 to RDA Access

2. Credits Many slides are from the following presentations: • Preparing Copy Catalogers for RDA / Irina Kandarasheva & Mark Wilson (Columbia University) • Changes from AACR2 to RDA. Part 2 / Adam Schiff (University of Washington) • RDA, MARC 21, and Access Points / George A. Prager (New York University)

3. Catalog Records • Description • A transcription • Describes the resource • Access points • Indexed, searchable fields • Controlled data, meaning there is an authorized version to use • Coded information • Fixed fields and coded data • Used for search limits and reporting functions

4. Access PointsChanges in Terminology AACR2 RDA Authorized Access Point Preferred title Creator Preferred Title + (when appropriate) authorized access point for the creator • Heading • Uniform Title • Author, Composer, etc. • Main Entry

5. Relationship Designators AACR2 RDA Relationship between Resource and person/ corporate body/family associated with the resource Works, expressions, manifestations, and items Persons, families and corporate bodies • Possible to record under MARC21 • Used mainly in archival and rare book cataloging

6. RDA Record Description: The immigrant war : a global movement against discrimination and exploitation / by Vittorio Longhi ; translated from original Italian by Janet Eastwood. Access Points: Longhi, Vittorio, 1974- author. Eastwood, Janet, translator.

7. Personal Name Headings – Fictitious Persons AACR2 RDA Author: Kermit, the Frog, author. Title: Before you leap: a frog’s-eye view of life’s greatest lessons / by Kermit the Frog. Title: Before you leap: a frog’s-eye view of life’s greatest lessons / by Kermit the Frog.

8. RDA Personal Names AACR2 RDA Williams, Hank, Jr., 1949- Arthur, William E., III Williams, Hank, 1923-1953. Williams, Hank, 1949- Words, etc. indicating relationships are always included as part of the name heading

9. RDA Additions to Personal Names These additions are always made: • Title of royalty or nobility • The term Saint • Title of religious rank • The term Spirit • The profession or occupation for a person whose names consists of a phrase or term not conveying the idea of a person

10. Examples: RDA Additions -Title of royalty/nobility -The term Saint -Title of religious rank -The term Spirit -Profession/occupation for names not conveying the idea of a person • Anne, Queen of Great Britain • Teresa, of Avila, Saint • Pius XII, Pope • Garland, Judy (Spirit) • Big Hand (Musician)

11. Additions to Distinguish Identical Personal Names AACR2 RDA Birth/death dates Fuller form of the name Period of activity Term indicating profession or occupation • Birth/death dates • Fuller form of the name • Certain qualifiers (term of honor or address, title of position of office, initials of academic degree or denoting membership in an organization)

12. Additions to Personal Names AACR2 RDA Smith, John, born 1825 LC practice: Smith, John, 1825- Smith, John, approximately 1837-1896 Kennedy, John F. (John Fitzgerald), 1917-1963 Smith, John, b. 1825 Smith, John, ca. 1837-1896 Kennedy, John F. (John Fitzgerald), 1917-1963

13. Additions to Distinguish Identical Personal Names AACR2 RDA Brown, George, flourished 1893-1940 LC practice: Brown, George, active 1893-1940 Hancock, Mary (Architect) Brown, George, Sir Brown, George, Captain Brown, George, Rev. Brown, George, F.I.P.S. Brown, George, Ph. D.

14. Corporate Names (Dept. or Department?) AACR2 RDA Literary warrant (follow the usage of the body) Name: Department of Botany Access Point: Bangalore University. Department of Botany. • Always abbreviated (LCRI) Name: Department of Botany Access Point: Bangalore University. Dept. of Botany

15. Preferred Titles for Works • Preferred title is • The title chosen to identify the work • The basis for the authorized access point representing that work • Preferred Title for Works Created after 1500 -Use the title in the original language by which the work has become known, either through use in resources embodying the work or in reference sources

16. Preferred Titles for Works There are special instructions for preferred title for works -created before 1500 -musical works -legal works -religious works -parts -compilations

17. Preferred Titles for Works Martin Chuzzlewit -Preferred title for work by Dickens published under various titles Hamlet -Preferred title for work by Shakespeare first published under the title: The tragicallhistorie of Hamlet, Prince of Denmarke Whitaker’s almanack -Preferred title for work first published under the title: An almanack for the year of Our Lord…

18. Authorized Access Points for Works • Authorized Access Point for a Work • Authorized access point for the person, family or corporate body responsible for the work (when applicable) PLUS • Preferred title for the work “Shakespeare, William, 1564-1616. Hamlet” “Cassatt, Mary, 1844-1926. Children playing on the beach” “Swift, Jonathan, 1667-1745. Tale of a tub” Originally published anonymously but known to be by Jonathan Swift

19. Additions to Distinguish Authorized Access Points for a Work • Form of work • Nutcracker (Choreographic work) • NuTCRACKER (Computer file) • Date of the work • Ocean’s eleven (Motion picture : 1960) • Ocean’s eleven (Motion picture : 2001)

20. Additions to Access Points for Works • Place of origin of the work • Advocate (Boise, Idaho) • Advocate (Nairobi, Kenya) • Another distinguishing characteristic of the work • Othello (Television program : 1963 : Canadian Broadcasting Corporation) • Othello (Television program : 1963 : WOR-TV (Television station : New York, N.Y.))

21. Works of the Bible AACR2 RDA Bible. Old Testament Bible. Ezra Bible. Gospels Bible. O.T. Bible. O.T. Ezra Bible. N.T. Gospels

22. Collective Titles AACR2 RDA Author: Baldwin, James, 1924-1987. Preferred title: Works. Selections. 2004 Author: Baldwin, James, 1924-1987. Preferred title: Selections. 2004

23. Multilingual Works AACR2 RDA Title: Bear in a square = L'oursdans le carré Access points: Blackstone, Stella. Bear in a square. English. Blackstone, Stella. Bear in a square. French. Title: Bear in a square = L'oursdans le carré Access point: Blackstone, Stella. Bear in a square. French & English

24. Multilingual Works AACR2 RDA Title: Euripidis “Bacchae” : graecustextus, latina et italica e graecotranslatio, criticaeanimadversiones Access Points: Euripidis. Bacchae. Greek Euripidis. Bacchae. Latin Euripidis. Bacchae. Italian Title: Euripidis“Bacchae” : graecustextus, latina et italica e graecotranslatio, criticaeanimadversiones Access Point: Euripidis. Bacchae. Polyglot

25. Libretti AACR2 RDA Author: Goodman, Alice. Preferred title: Nixon in China. Libretto Additional author: Adams, John, 1947- Author: Adams, John, 1947- Preferred title: Nixon in China. Libretto Additional author: Goodman, Alice John Adams is the composer of the opera; Alice Goodman wrote the libretto

26. Identifying RDA Authority Records • 040 field with subfield e coded rda • 008/10 (Descriptive Cataloging Rules) coded zfor Other

28. Some New Authority Record Fields • 046 = coded date information • 370 = associated place • 371 = address • 372 = field of activity • 374 = occupation • 375 = gender • 376 = family information • 377 = associated language • 378 = fuller form of the name

29. Some New Authority Record Fields • 336 = content type (for Works) • 380 = form of work • 381 = other distinguishing characteristic of work/expression

33. RDA Authority Records Timeline • March 31, 2013 is “Day One” for RDA authority records • Only RDA authority records will be added to the LC/NACO Authority File • All access points in bibliographic records (LC and PCC libraries) must be created under RDA rules • Bibliographic description can still follow AACR2

34. Conversion of the Authority File • Phase 1 – • Identify records that are likely to be incompatible with RDA • Programmatic addition to the records: THIS 1XX FIELD CANNOT BE USED UNDER RDA UNTIL THIS RECORD HAS BEEN REVIEWED AND/OR UPDATED • These headings will be upgraded over time by LC and NACO participants

35. Conversion of the Authority File • Phase 2 • Automated revisions will be made to all appropriate authority records so they can be coded RDA and redistributed • Spelling out abbreviations • Changing “Selections” to “Works. Selections” • Etc. • 350,000 records