Colorado Department of Education Community Meeting May 30, 2008 – Guidance on Racial and Ethnic Data Collection

1. Colorado Takes Action: Final Guidance on Maintaining, Collecting, and Reporting Racial and Ethnic Data to the U.S. Department of Education Community Meeting May 30, 2008 Aurora Public Schools Colorado Department of Education Data & Research Unit

2. Agenda • Welcome • Purpose and Plan • Federal Guidance • Document Review • Small Group Discussion • Reporting Back to Group • Reactions and Next Steps Colorado Department of Education 2 2

3. Welcome Colorado Department of Education 3 3

4. Welcome Thank you! Thank you! Introductions Name Organization Why you are here What you bring to the table

5. Jan Rose Petro Data and Research Unit 303-866-6838 petro_j@cde.state.co.us Mark Stevens Communications Unit 303-866-3898 stevens_m@cde.state.co.us Contact Information

6. Purpose and Plan Colorado Department of Education 6 6

7. Bring education and community groups together Discuss new racial/ethnic reporting requirements React to draft communication documents Brainstorm implementation ideas Purposes

8. Work collaboratively for a smooth transition Post usable, but modifiable resources on web Request feedback from multiple communities Take suggestions for improvement at any time Provide training to districts Implement communication ideas Plan

9. Basic understanding of new racial/ethnic requirements Draft resources Opportunity to gather additional feedback Chance to share improvement suggestions Participants Leave Meeting With:

10. Better understanding of racial/ethnic nuances Suggestions for improvement Ideas for smooth implementation Communication suggestions Department Leaves Meeting With:

11. Federal Guidance Colorado Department of Education 11 11

12. Students and Staff Two-part question Hispanic/Latino Ethnicity One or more of five races American Indian or Alaskan Native Asian Black or African American Native Hawaiian or Other Pacific Islander White Note: There is no “Two or more races” option Racial/Ethnic Guidance

13. Reporting (7 categories) - Hispanic/Latino of any race American Indian or Alaskan Native Asian Black or African American Native Hawaiian or Other Pacific Islander White Two or more races Racial/Ethnic Guidance (cont.)

14. All students/staff given opportunity to re-identify Self-identification is by parent/guardian Determine if individuals refused or overlooked First use prior year racial/ethnic data, if available Observer identification is last resort Never direct an individual how to identify Racial/Ethnic Guidance (cont.)

15. CDE Moving Toward MultipleRace/Ethnic Categories Guidance in October 19th Federal Register CDE Home, then School/District Statistics http://www.cde.state.co.us/cdereval/download/PDF/Race-thnicity/Final%20Race%20Guidance.pdf CDE is coordinating efforts through cross-unit meetings Consistent message to school districts Collaboration with variety of communities Avoid chain of blame CDE provide resources ASAP Fluid

16. CDE Moving Toward MultipleRace/Ethnic Categories (cont.) Collect beginning with 2010-11 school year NCLB Adequate Yearly Progress reporting change at same time amendment necessary SASIDs allow reporting of trend data Very few students will need to be “bridged”

17. District Options forRace/Ethnicity Can begin any school year prior to 2010-11 May collect in more detail* May expand reporting categories May alter CDE resources for own needs *Must collapse into state/federal collection categories

18. Document Review Colorado Department of Education 18 18

19. How You Are Counted: Recording New Race & Ethnicity Information- WHITE 1 How to Maximize Participation in New Racial/Ethnic Categories from Parents/Guardians- PINK 1.5 Frequently Asked Questions (FAQs) District Topics BLUE 2 Parent/Guardian Topics GREEN 2.5 Implementation Plan- LILAC 3 Outreach Activities for State and District- YELLOW 4 Handouts and Resources*- GOLDENROD 5 Summary of Federal Guidance*- WHITE 6 * FYI- Not for review today Handouts

20. Sample 2-part question format Sample letter to parents/guardians Sample letter to employees PowerPoint for districts to train schools PowerPoint for CDE to train districts Additional Planned Resources

21. Small Group Discussion Colorado Department of Education 21 21

22. Informing Parents and Assisting Identification How You Are Counted: Recording New Race & Ethnicity Information How to Maximize Participation in New Racial/Ethnic Categories from Parents/Guardians Frequently Asked Questions District Topics Parent/Guardian Topics Implementation Plan for Districts Students Staff Outreach Activities State District Small Group Discussion

23. Reporting Back to Group Colorado Department of Education 23 23

24. Notes Informing Parents and Assisting Identification

25. Notes Frequently Asked Questions

26. Notes Implementation Plan for Districts

27. Notes Outreach Activities

28. Reactions and Next Steps Colorado Department of Education 28 28

29. Anything missed? Burning comments or issues? Can this be accomplished? Reactions

30. Post updated/revised documents ASAP Continue gathering feedback Carry through with internal CDE meetings Provide training in multiple contexts Assist with communication efforts Next Steps for CDE

31. Thank you! Colorado Department of Education 31 31