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The LASER Project Kansas State University Manhattan, Kansas

The LASER Project Kansas State University Manhattan, Kansas. Agenda. Profile of K-State LASER project defined Project timeline Communication paths Where are we now Concerns Questions. Kansas State University.

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The LASER Project Kansas State University Manhattan, Kansas

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  1. The LASER ProjectKansas State UniversityManhattan, Kansas

  2. Agenda • Profile of K-State • LASER project defined • Project timeline • Communication paths • Where are we now • Concerns • Questions

  3. Kansas State University • State-supported university with total budget of $531M and just over 5M FTE staff • Enrollment of more than 23,000 students • Land grant university • Seven academic colleges plus the College of Veterinary Medicine and College of Aviation and Technology • Governed by Board of Regents along with 5 other universities, 19 community colleges, 5 technical colleges and 6 technical schools

  4. LASER Project Legacy Application Systems Empowered Replacement Project Core systems being replaced: • Student Information System • Financial Aid Management • Billing and Receivables • Financial Reporting System • Other departmental shadow systems

  5. Who is currently involved? LASER Project Sponsors(Executive Computing Committee) Oracle Functional Consultants LASER PROJECT TEAM Steering Committee Oracle Technical Consultants Admissions and Financial Aid Team Student Financial Team Registration and Records Team Project Support Admissions Office Registrar’s Office Controller’s Office Student Financial Assistance Office

  6. Project Timeline • September 2001 Preliminary planningstarted • April 2003 University-wide kick-offevent • May 2003-March/April 2004 CRP1, Discovery, coding • March/April 2004-Sept/Oct 2004 CRP2, Discover, coding, and integration testing • Sept/Oct 2004-March/April 2005CRP3, Solution design, build • July 2005-? Go live with Oracle Student SolutionWe have set up a quarterly review on go-live date. Our sense is that it could slip.

  7. Communication Paths • Steering Committee • President’s Staff • http://laser.k-state.edu/ • InfoTech Tuesday (weekly campus-wide email distribution on IT issues) • Council of Academic Deans • Department Heads • Media • Faculty Senate • Student Government • Campus Academic Advisors • End Users

  8. Where Are We Now Enrollment and PSP progressing nicely • 200 scenarios tested over the next 8-10 weeks • Scenario documentation will form the basis for script generation and foundation for Tutor documentation • Concerned with adjustment of CRP1 timeline to correspond to delay in Oracle’s next release: moves end of CRP1 from end of November 2003 to February 2004 Admissions • Working on scenarios, but with challenges in three areas: 1. automated admission process where specific admission criteria exist 2. lack of a robust print solution for creation of mailing items 3. mechanism where standard test results such as ACT, SAT, GRE, etc. can be loaded to OSS

  9. Where Are We Now Student Financial Assistance • Working on scenarios with mixed success, ISIR load function and manual and concurrent process for assigned tracking items • Problems with no CommonLine 5 records produced yet, Pell functionality not fully developed, no automated system process to re-assign Cost of Attendance budgets--For balance of CRP1, SFA team will continue testing basic student aid functionality such as administering sponsorships, creating loan and Pell records, developing award schemes, testing disbursement functionality, etc. Student Financials • Set-up values have been entered and transactional testing is taking place

  10. Concerns • Access to assumptions going into system’s functionality and features • Oracle’s plans to include its customer base (at the functional level) in discussions regarding future enhancements • Continuing search for an acceptable solution for printing volumes of correspondence that will continue to be a mainstay of our customer service initiative • Suggest that active TARs be cleared by mutual consent of Oracle and the University • Oracle’s plans for enhancing NCAA reporting/tracking functionality—high priority for large institutions such as K-State

  11. Concerns • Functionality of tuition waivers • Delay in the release of Financial Aid Business Views and Discoverer • Must need IRS 1098-T reporting functionality—understand will be available in 2004 • Development of important processes for basic functionality is beingleft up to the universities

  12. Questions • We are able to print a rudimentary transcript, but the format would never be acceptable at K-State. Have others created a transcript in OSS? • For schools who have implemented CRM, how far are you in the implementation of OSS and integration with CRM? How are you corresponding with students in CRM vs. what plans are for OSS?

  13. Thank you • Larry Moeder, Chair, Steering Committee, larrym@ksu.edu(planned to attend, but was unable to due to a last minute conflict) • John Struve, LASER Project Coordinator, johnm@ksu.edu

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