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Report Writing

The presentation highlights key points in preparing Report writing. It defines objectives , types, characteristics of reports .Moreover it shares examples of synopsis writing as well.

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Report Writing

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  1. Presented by Dr. Vijay . D. Songire Assistant Professor,SIES,Graduate School of Technology,Nerul,Navi Mumbai.

  2. What is a Report • It is a systematic documentation of facts in order to come to a conclusion in an objective manner • It is a research document that helps the audience to understand certain issues in the respective field

  3. Nature of the Report • Organized: The information is presented in a clearly structured format. Planning and proper presentation of data is required, making use of sections and headings make the report easier and convincing • Factual: facts should always be accurate and complete with clear meaning • objective: It is objective means uninfluenced by our personal feelings.

  4. Objectives of Report writing • Solving any problem or any issue • Updating Information • Internal Communication • Effective tool for management • Planning and decision making • Eg. • Increasing Population in Metro Cities • Strategies to Improve sales

  5. Stages in Report Writing • clarifying your terms of reference • planning your work • Writing an outline/Synopsis • collecting your information • organizing and structuring your information • writing the first draft • checking and re-drafting • Drawing Conclusions • Preparing Bibliography

  6. Contents of Synopsis • Title page (1P) • Table of Contents/Index • Introduction (1P) • Objectives of the Study (1/2) • Chapterization (1/2) • Methodology • Findings • Bibliography

  7. Language and Style in Report • This report was commissioned to review... This research indicates... The results suggest... It can be concluded that... Conclusions that can be drawn are... It recommends that... The following recommendations are made

  8. Types of Reports Oral Written Written :1.Formal 2.Informal

  9. Formal and Informal reports • Formal :It is prepared in a prescribed form and presented according to an established procedure to a prescribed authority. • Informal: It is usually in a form of person –to –person communication and may range from one single statement of facts on a single page ,to a more developed presentation of several pages.

  10. Formal Reports • Routine : A report which happen in regular intervals eg. reports submitted annually,quarterly,monthly,fortnightly,weekly,daily. • Interpretative : these reports are also known as analytical or investigative reports.In this the major emphasis is on the analysis of the results of an investigation. • Informational: These reports mainly convey the information that is collected

  11. Informal reports: Letter reports & Memorandum • Letter Report : • Date Inside Address • Sub: • Salutation • Main Body: . Introduction . Findings . Conclusion • Complimentary close • Signature • Enclosure

  12. Memorandum • It is also called a memo which is used to send important information within an organization . Delhi Public School,Nerul • To: • From • Date: • Subject: • Introductory Paragraph,Reference,objective,main message ,Findings • Concluding Paragraph( Formal closing) • Signature

  13. Eg. Introduction Child Labour Human history is the history of class struggle. Struggle between powerful and weaker sections of the society is visible throughout. While talking about the issue of child labour it becomes very important to understand the structure of society. In India Chaturvanya system encouraged the humiliation of dalits. Since present project studies humiliation and exploitation of the children it is very important to study the history behind it.

  14. The first chapter Introduction gives detailed introduction of the project undertaken. It takes an overview of the background study of the topic taken for study. It specifies the objectives of the study as well. The second chapter Reasons behind child labour investigates the different reasons behind the issue of child labour. It does an in depth study of the problems exist in the society that are responsible for the practice of child labour.

  15. The third chapter Effects of child labour point out various evil effects due to child labour. It throws light upon the social, economical, psychological and political effects of child labour.The forth chapter Solution discusses strategy to eradicate the evil of child labour. It gives recommendations to face this problem effectively to improve the status of the children who have already faced the dilemma of child labour.

  16. The fifth and the last chapter Conclusion draws conclusions from the overall chapters.

  17. Table of Contents Chapter 1. Introduction • Objectives of the Study • Background Study Chapter 2. Reasons behind Child Labour 2.1Social 2.2 Economical 2.3 Political Chapter 3. Effects of Child Labour 3.1 physical 3.2 Social 3.3 Psychological Chapter 4 Solutions Chapter 5 Conclusions

  18. Continue… • Discussion-The facts and evidence you have gathered should be analyzed and discussed with specific reference to the problem or issue. If your discussion section is lengthy you might divide it into section headings. Your points should be grouped and arranged in an order that is logical and easy to follow. Use headings and subheadings to create a clear structure for your material. 1p e.g. Increasing Population in Metro Cities Introduction Causes Effects : i. Positive ii. Negative Conclusion

  19. Continue… • Conclusion-1/2p • significance of what has been covered. • remind the reader of the most important points • highlight what you consider to be the most central issues or findings

  20. Continue… • Appendices- • all the supporting information • This might include tables, graphs, questionnaires, surveys or transcripts.

  21. Continue… • Bibliography- • Your bibliography should list, in alphabetical order by author . R. Subramanian. Professional Ethics. Oxford University Press: New Delhi,2013.

  22. Eg..Strategies to Improve Managerial Skills • . Chapter 1 Introduction 1p Objectives Scope and Development • Chapter 2 Managerial skills3p • 2.1 Interpersonal Skills • 2.2 Body Language • 2.3 Relationship Management • Chapter 3 Strategies Improve Managerial Skills 3p • 3.1 Motivation • 3.2 Team Building • 3.3 Work Ethics • 3.4 Stress Management • Chapter 4 Conclusion • 1/2P

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