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List Maintenance

List Maintenance. We mean it when we “ Clean ” it!!. List Maintenance. Daily Tasks Monthly Tasks Biannual Tasks Biennial Tasks. Daily List Maintenance. Voter Adds, Updates and Changes Duplicate Checks County State-wide Cancellations SEIMS “Moved Within State” (ID Match)

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List Maintenance

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  1. List Maintenance We mean it when we “Clean” it!!

  2. List Maintenance • Daily Tasks • Monthly Tasks • Biannual Tasks • Biennial Tasks

  3. Daily List Maintenance • Voter Adds, Updates and Changes • Duplicate Checks • County • State-wide • Cancellations • SEIMS “Moved Within State” (ID Match) • Voter Provided Cancellations • County / State Notices

  4. Monthly List Maintenance • DHHS Reports • Death Notices • Felony Reports • NC Department of Corrections

  5. Biannual List Maintenance • NCOA (National Change of Address) • US Postal Service Updates by NC Voters • 1st and 3rd Quarter of Year • NCOA List Processing in SEIMS • Exclusions • Registration Status is NOT Active (A) • New Registrations > 95 Days • Residential Address Updates > 95 Days • Mailing Address Updates > 95 Days • Valid FPCA Request • After SEIMS 1st Quarter Release 2/2011 • SBOE will Notify / Provide NCOA List file

  6. Annual List Maintenance • Remove Inactive Voters Task • 2 Federal Elections • Cut off Date in SEIMS • Remove Temporary Voters Task • 1/01 to 12/31 of previous year • Use 1/01/2009 to 12/31/2010 if not sure of Task was run last year…

  7. Biennial List Maintenance • No Contact Mailing Tasks • Start Process no later than 1/10/2011 due to NCOA Mailing in late February • No Activity/Contact by Voter since Cutoff date • Voter History • Voter Changes • Petitions • Absentee Ballot requests • Poll Worker ** FINALIZE Voter History MUST be done before starting process

  8. Biennial List Maintenance • No Contact Mailing Tasks • Generate No Contact List Admin Task • Include Voters with NO GEOCODE • 0 PCT with “Contact CBE” Reference is ACTIVE • Create No Contact Mailing Admin Task • Create / Mail Verification Cards • Select Option “List Maintenance Only” • Verify Created Cards vs. No Contact List • Check Wait 15 days after initial Mailing • Check Wait 30 days after Address Confirmation Mailing

  9. List Maintenance • Required by Law • Ensures accurate and up-to-date voter records, voter counts and lists • Cooperative efforts of many…. • Counties • States • Government Agencies • USPS

  10. List Maintenance We REALLY mean it when we “Clean” it !!

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