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GETTING THE TEAM READY FOR COMPETITION

GETTING THE TEAM READY FOR COMPETITION . Why Plan Ahead?. Expectation v. reality in planning. Planning Ahead. Expectation v. reality in planning. Planning Ahead. Expectation v. reality in planning. Planning Ahead . AGENDA Months Competition, travel, awards Weeks

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GETTING THE TEAM READY FOR COMPETITION

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  1. GETTING THE TEAM READY FOR COMPETITION

  2. Why Plan Ahead? Expectation v. reality in planning

  3. Planning Ahead Expectation v. reality in planning

  4. Planning Ahead Expectation v. reality in planning

  5. Planning Ahead AGENDA • Months • Competition, travel, awards • Weeks • Pit, robot cart, bumpers, robot shipment, promo materials, forms, scouting materials • Days • Robot, tools, supplies, safety, forms Everything Except the Robot!

  6. Months Ahead • Regional competition • Select • Register (Dec. 5) • Pay (Dec. 6) • Hotel (should be booked by now) • Number of rooms (no. of kids per room? no of adults?)

  7. Months Ahead • Travel • Students, mentors, parents • Pit, including spare parts, tools, etc. • Robot (bag & tag only) • Meals • In hotel? • Lunch, dinner, mixer event

  8. Months Ahead Submissions for FIRST awards • Chairman’s, Dean’s List, Woodie Flowers, Entrepreneurship • Chairman’s (Feb. 13) • Essay • Prepare presentation • Practice • Dean’s List (Feb. 20) • Up to 2 nominees per team • Scholarships • Juniors preferred • Woodie Flowers (Feb. 18) • Entrepreneurship (Feb. 13)

  9. Months Ahead • Safety • Safety Captain • Safety Presentation and quiz (Need to have quizzes at competition) • Safety Glasses (for working on robot and taking to competition) • Safety log – incidents, MSDS

  10. Weeks Ahead THE PIT • Place to work on robot, keep tools, spare parts • 10’ x 10’ x 10’ space, table, electrical power • Customize work area • Signage/team promotion • Blue banners • http://frc-manual.usfirst.org/viewItem/7#4.8

  11. THE PIT Customized pit Eye-catching Shelves for displays Blue banners

  12. THE PIT Customized pit Identifies team Floor Display space Place for tools

  13. THE PIT Customized Pit Tidy Displays Blue banners

  14. THE PIT Homemade

  15. THE PIT

  16. THE PIT

  17. THE PIT

  18. THE PIT

  19. THE PIT

  20. THE PIT

  21. BATTERIES Batteries • Stored • Charged • Transported • Safety issues

  22. BATTERIES Transport

  23. THE PIT • Points to remember • Identify self and sponsors • Organized as an efficient workspace • Stand out • Promo and display materials • Materials for judges • Easy build/tear down and transport

  24. THE PIT CREW • No more than 6 • Engineers, programmers • Who’s talking to judges and visitors? • Need to know everything about the team and the robot • Develop elevator speech • Pit rules • never leave unattended • don’t use to store coats, bags etc.

  25. ROBOT CART • No more than 30” • Non-damaging wheels • Stays in pit when not used • Display team number/sponsors

  26. BUMPERS • Required on robot • Rules for position change from year to year • Red and blue required • Spare material and red/blue duct tape • Design stays constant

  27. BUMPERS Plywood Pool noodles Cloth cover Attachment to robot frame: require <10 min to change 2 sets of bumpers one red, one blue

  28. Bumpers Alternative to switching sets of bumpers See http://www.firstroboticscanada.org/beta/wp-content/uploads/kbotics-reversible-bumper.pdf

  29. SHIPPING THE ROBOT Regional Competition • “Bag and tag” event • Bags and tags provided at kick-off • Robot gets bagged on Tuesday, Feb 18, 2014 (stop-build day) • “Tagged” by a responsible adult • Carry bagged robot to regional competition • Take care not to tear the bag • Cannot open bag at competition until after inspection • If competing after competition, must bag on the way home • See: http://frc-manual.usfirst.org/viewItem/8#5.1 for details

  30. SHIPPING THE ROBOT CHAMPIONSHIP • Robot is shipped in crate via Fedex • Must be shipped by Thursday after the final qualifying event • Lake Superior and Northern Lights regionals: 6-8 March, so ship by 13th March • 10,000 Lakes and Northstar regionals 27-29 March, so ship by 3rd April

  31. SHIPPING THE ROBOT CHAMPIONSHIP (cont) • Must have a crate readyto go (rookies beware –at least one rookie team, often two, qualifiesfor Championships • 48” x 48” x 70” max • Weight limit 400 lb. • Do not exceed weight limit unless you have a healthy budget • http://frc-manual.usfirst.org/upload/pdfs/2012/12/Shipping_Crate_Construction_v3.0.pdf

  32. PROMOTIONAL MATERIALS • Team buttons, flyers, giveaways • Peer-to-peer awards • Spirit materials: • Mascot costume • Flag • Other • No noisemakers

  33. FORMS AND PAPERWORK • Bill of Materials • Spreadsheet online • Select parts from KoP and add additional materials • Brought to competition on jump drive • http://www.usfirst.org/roboticsprograms/frc/2012-competition-manual-and-related-documents • Team Roster • Chaperone binder • Team lists, emergency contacts, maps etc.

  34. SCOUTING • Plan how to do it • If going to need forms, make forms • Clipboards, program

  35. ONLY DAYS TO GO! • Finish building/testing robot • Prepare for shipping • Ship without batteries • Add protection at sharp corners to prevent tearing bag

  36. DAYS TO GO • Select and pack tools, spare parts, supplies • Prepare checklist for tools, spare parts, supplies • Gather and pack • Don’t forget zip-ties and duct tape! • Label all tools with team no.

  37. DAYS TO GO SAFETY • Safety glasses (carried in, need in pit and on field) • First aid kits (pit and stands) • Battery spill kit • Fire extinguisher • Safety log, safety manual • No shoes with open toes in pit or on field • http://www.usfirst.org/uploadedFiles/Community/FRC/Team_Resources/Team_Resources_Assets/FRC_Team_Safety_Manual.pdf

  38. DAYS TO GO • Forms and paperwork • Consent forms • Roster • BoM • Chaperone folder

  39. USEFUL WEBSITES http://frc-manual.usfirst.org/

  40. Useful Websites http://frc-manual.usfirst.org/viewItem/7

  41. Useful Websites http://frc-manual.usfirst.org/viewItem/8

  42. Other Useful Websites www.firstnemo.org http://www.chiefdelphi.com/forums/portal.php www.edinarobotics.com/

  43. PLANNING

  44. PLANNING

  45. THANK YOU AND HAVE FUN AT THE COMPETITION!

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