Chris Pulley Planner & Trainer Illinois Emergency Management Agency Southern Region

1. 2013 Human Resource Conference Emergency Preparedness in the Workplace Chris PulleyPlanner & TrainerIllinois Emergency Management AgencySouthern Region

2. Agenda • Agenda Review/Safety/Welcome • Emergency Management in the workplace • Ready Business • Workplace “Go Kits” • Private Sector/Business and Government Partnerships • Response • Typical Response Build up • Disaster Declaration Process • Available Resources • Summary and Questions

3. Administrative/Safety • Locations for: • Restrooms • AED (Automated External Defibrillator) • Smoking – designated areas • Vending – throughout campus • Severe Weather locations • Hazards • Slips, trips and falls • Courtesy • Place phone on silent or vibrate • Take calls outside meeting room

4. Welcome • Businesses can do a lot to prepare for the impact of the many hazards we face in todays world both, Natural and Man-made. • A few facts • 2012 • 186 Billion Dollars Worldwide for Disasters • 119 Billion Dollars in the United States for Disasters • 77 Billion Dollars in insurance claims in the United States. • Since 2000, Southern Illinois (Region 11) has averaged a Federal Declaration on an average 1 in every 16 months

5. Welcome • A few more facts……. • 40% of businesses affected by a natural or man-made disaster, never re-open. • According to an Ad Council survey – 62% of respondents indicated they do not have an emergency plan in place for their business. • Larger businesses are now asking suppliers about preparedness programs. • Insurance is only a partial solution – insurance will not replace customers. • Its not a matter of if, it’s a matter of when • Ready Business is a resource for businesses to use to help them develop a preparedness program and by providing tools to create a Business Continuity Plan.

6. Ready Business – Program Management • Ready Business – Program Management

7. Ready Business – Program Implementation • Step 1 - Planning • Should be “All-Hazards” approach • Complete a Risk Assessment • Identify threats/hazards • Analyze and assess risk • Treat the risk • Implement Risk Management Strategy • Complete a Business Impact Analysis (BIA) • Identifies time sensitive and critical processes • Financial and operational impacts from disruption

8. Ready Business – Program Implementation • Step 2 – Implementation • Identify and assess resources, write plans and develop a system to manage incidents • Resource Management – supplies needed to respond to an emergency, continuing business operations and communicating during and after an incident. • Emergency Response Plan – Plans to protect people, property and the environment (Evacuation, Shelter in place, lockdown, etc). • Crisis Communication Plan – How to talk with employees, customers, stakeholders and the media. • Business Continuity Plan – How to overcome the disruption of business. • Employee Assistance and Support – Encourage employees and their families to develop family plans and have disaster kits.

9. Ready Business – Program Implementation • Step 3 – Testing and Exercises • Train personnel, clarify roles and responsibilities • Reinforce knowledge of procedures and equipment • Improve organizational coordination • Evaluate plans and policies • Gain/Give recognition for the Emergency Management Program

10. Ready Business – Program Implementation • Step 4 – Program Improvement • Critique all training and real incidents • Share findings • Develop Corrective Action Program • Update plans, policies

11. Ready Business Web Site • www.ready.gov

12. Ready Business – Sample Video (BCP)

13. Ready Business – Sample Video (Individual Preparedness)

14. Workplace “Go Kits” • Athletic Shoes • Flashlight with batteries (LED Flashlights lasts longer) • Small FM Radio with batteries • Map • Backpack • Water • High in Calorie Nutrition Bars • First Aid kit • Small amount of cash and change • Photo ID • Spare House Key • Poncho or rain gear • Written contact list • Extra cell phone battery • Face mask • Work Gloves • Matches/Lighter • Multiplier tool • Emergency blanket • Extra prescription medication • Whistle • Latex/Vinyl gloves • Pencil/paper • Safety glasses

15. Workplace “Go Kits” Ideas • Businesses/Managers • Sponsor a “Kit Making” day • Have a kit donation box for next kit building/maintenance day • Sponsor small items with company logo • Make sure employees grab kits during drills • Use kit building as a team building exercise • Awards/Recognition program

16. The next steps • Because of a variety of factors…… • Costs associated with disasters • Frequency of disasters • Increasing need to be prepared • ….we have seen the publication of the following

17. PPD-8 Presidential Policy Directive/PPD-8 “This directive is aimed at strengthening the security and resilience of the United States through systematic preparation for the threat that pose the greatest risk to the security of the Nation, including acts of terrorism, cyber attacks, pandemics, and catastrophic natural disasters. Our national preparedness is the shared responsibility of all levels of government, the private and nonprofit sectors, and individual citizens. Everyone can contribute to safeguarding the Nation from harm. As such, while this directive is intended to galvanize action by the federal Government, it is also aimed at facilitating an integrated, all-of-Nation, capabilities-based approach to preparedness”. Barack Obama President of the United States

18. CERN Community Emergency Response Network "Perhaps the most important initiative we must undertake, regardless of the budget environment, is to recognize our efforts are part of an interconnected plan of action. This "Whole Community" approach to emergency management provides the appropriate framework for leveraging the expertise and resources of our stakeholders at all levels, both governmental and non-governmental. We know of the great capacity of individuals to care for their families, friends, neighbors and fellow community members, making our citizens force multipliers rather than liabilities. Together, we make up the whole community, and we all have an important role to play. We must engage all of our societal capacity, both within and beyond FEMA, to work together as a team. Through engaging the "Whole Community," we maximize our limited funding and leverage the capabilities of our partners, who play a critical role in the process. A "Whole Community" approach is a valuable efficiency and cost-saving tool; yet more importantly, it is critical to our collective effectiveness to succeed in preparing for, protecting against, responding to, recovering from, and mitigating all hazards.“ - W. Craig Fugate Administrator - FEMA

19. Ready Business – Partners in SPARC GOVERNMENT BRANCH MUTUAL AID BRANCH VOLUNTEER BRANCH PUBLIC-PRIVATE BRANCH COMMUNICATIONS - INFORMATION BRANCH PUBLIC HEALTH – MEDICAL SERVICES BRANCH HEALTH DEPARTMENTS IESMA TACTICAL BUSINESS MEDICAL RESERVE CORPS ELECTED FEDERAL EMAT HOSPITALS OUTREACH STARCOM APPOINT STATE CITIZEN CORPS MABAS EMS AMATEUR RADIO LOCAL RESOURCES FAITH BASED IPWMAN OTHER Potential members include: Federally Qualified Health Centers (FQHCs) Surgical Centers Physician Offices Dental Offices Long Term Care Home Health Organizations Mental Health Organizations Illinois Dept. on Aging Shawnee Alliance for Seniors Functional needs organizations Veterinarians PUBLIC AFFILIATED ILEAS PNP UN AFFILIATED MEDIA ARC IMERT SOCIAL MEDIA ACADEMIA IMT INFO CENTERS IL-TERT IC&MEMAS HSTP IPHMAS ILSARC

20. Ready Business GOVERNMENT BRANCH MUTUAL AID BRANCH VOLUNTEER BRANCH PUBLIC-PRIVATE BRANCH COMMUNICATIONS - INFORMATION BRANCH PUBLIC HEALTH – MEDICAL SERVICES BRANCH HEALTH DEPARTMENTS IESMA TACTICAL BUSINESS MEDICAL RESERVE CORPS ELECTED FEDERAL EMAT HOSPITALS OUTREACH STARCOM APPOINT STATE CITIZEN CORPS MABAS EMS AMATEUR RADIO LOCAL RESOURCES FAITH BASED IPWMAN OTHER Potential members include: Federally Qualified Health Centers (FQHCs) Surgical Centers Physician Offices Dental Offices Long Term Care Home Health Organizations Mental Health Organizations Illinois Dept. on Aging Shawnee Alliance for Seniors Functional needs organizations Veterinarians BUSINESS PUBLIC AFFILIATED ILEAS PNP OUTREACH UN AFFILIATED MEDIA ARC IMERT RESOURCES SOCIAL MEDIA ACADEMIA IMT INFO CENTERS IL-TERT IC&MEMAS HSTP IPHMAS ILSARC

21. Ready Business Businesses Training/Exercise Government Education Public Outreach Resources* Resources Disaster Intel

22. Ready Business Businesses Training/Exercise Government Education Public Outreach Resources* Resources Disaster Intel

23. OUR PRIMARY ILLINOIS GOVERNMENT PARTNERS • STATE GOVERNMENT All State Agencies are mandated to assist under the IEMA Act • 102 COUNTY GOVERNMENTS With EMAs mandated under the IEMA Act • 1,290 MUNICIPAL GOVERNMENTS One EMA mandated under the IEMA Act Many EMAs voluntarily enacted by local ordinance

24. Typical Response Build Up Multi-Jurisdiction Event Incident Occurs IEMA Response Activate Unified Area Command Yes Local Jurisdiction Responds Local Disaster Declaration Liaison with Jurisdiction No No Coordinate with SIRC Enough Resources Enough Resources Request Mutual Aid No Enough Resources Yes Yes Incident Terminates Yes No Coordinate with FEMA

25. Disaster Declaration Process RAPID NEEDS ASSESSMENT DISASTER IMPACT ASSESSMENT IA – INITIAL DAMAGE ASSESSMENT (LOCAL) PA – INITIAL DAMAGE ASSESSMENT (LOCAL) IA – PRELIMINARY DAMAGE ASSESSMENT (FEMA, SBA, STATE, LOCAL) PA – PRELIMINARY DAMAGE ASSESSMENT (FEMA, STATE, LOCAL) REQUEST FOR MAJOR DISASTER DECLARATION Note: State Indicator = $1.37 County Indicator = $3.45 FEDERAL DECLARATION IA PROGRAM IMPLEMENTATION PA PROGRAM IMPLEMENTATION

26. Resources • FEMA – Ready Site • www.ready.gov

27. Resources • Illinois Emergency Management Agency • www.state.il.us/iema/

28. Resources • Illinois Ready • www.Ready.Illinois.gov

29. Summary/Questions • Welcome • Emergency Management in Workplace • Partnerships • Responses • Available Resources • Questions • Thank you Are you - READY Illinois Emergency Management Agency