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PRIASoft

PRIASoft. P anchayati R aj I nstitutions A ccounting Software. Objective.

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PRIASoft

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  1. PRIASoft Panchayati Raj Institutions Accounting Software

  2. Objective • To facilitate better financial management of Panchayati Raj Institutions (PRIs) by bringing about transparency and accountability in the maintenance of accounts thereby leading to better credibility and ultimately strengthening of PRIs

  3. Stakeholders

  4. PRIASoft - Features • Simplicity • Simple & Easy to Use • Double Entry Accounting concepts hidden from end users • Panchayats only need to understand the use of four vouchers generating all reports automatically • Standardization • Based on the 4-tier Simplified Model Accounting Format recommended by C& AG • Follows Double-Entry, Cash Basis of Accounting

  5. PRIASoft - Features • Focus on Schemes • Central Government Schemes available uniformly across the country • State Government Schemes available uniformly across the State • Schemes divided into components and sub-components • Mapping of schemes/components with account heads • All receipts and payments captured at scheme/component level • Account Head details hidden as much as possible facilitating easy voucher entries

  6. PRIASoft - Features • Adaptability • Can be easily configured to meet State-Specific needs • Can be used in State’s official language • Security • Completely Security-Audited • Data is passed over a secure network • Audit logs of all transaction data maintained by the system • Availability • Web-based software, available 24X7 • Transparency • Reports available in public domain

  7. PRIASoft - Features • Two Stage Data Entry • Operator • Administrator • Alerts on Important Transactions Thru • SMS • E-mail

  8. PRIASoft Sections Master Entry Period End Procedures Transactions Reports • Captures the Master Data (Account Heads / Bank / Treasury /Post Office / Scheme / Stock etc) • 4 Vouchers (Receipt/Payment/Contra/Journal) • Bank / Treasury / Post Office Reconciliation • Receivables /Payables • 8 Formats prescribed by C & AG • Additional Accounting Reports such as Ledger Book, Journal Book etc. • Day Book Closing • Month Book Closing • Year Book Closing

  9. How to start using PRIASoft

  10. Opening Balance • Every Panchayat that decides to use PRIASoft should first prepare a Statement of Affairs and then enter the same in PRIASoft as Opening Balance. • Opening Balance can be modified till the first Day Book is closed • The System provides provision to enter Opening Balances of amounts available in Panchayat’s Own Fund and Schemes • Balances available in Cash in Hand and various accounts in Bank, Treasury and Post Office under various schemes can be recorded. • OB of any advances given to employees and agencies under own funds/schemes can also be recorded • Opening Balance for subsequent years are automatically calculated by the system

  11. State Fund Transfer To PRIs • Facilitates transfer of fund from State to Lower tier (ZP , BP & Equivalent and VP & Equivalent) under Central or State Schemes. • State need to define the 6-tier accounting structure (Major/Sub Major/Minor/Sub Head/Detailed Head/Object Head) under which the money would be transferred • State need to map its 6- tier accounting structure with 4-tier accounting structure of panchayat • Funds can be transferred only under those schemes which are mapped with State head of accounts • PRIs would receive the funds transferred by State using the Advance Receipt option in Receipt Voucher

  12. State Fund Transfer To PRIs

  13. Voucher Entries • 4 Types of Voucher Entries are possible: • Receipt Voucher • Payment Voucher • Contra Voucher • Journal Voucher

  14. Receipt Voucher • A Receipt Voucher would be required by a Panchayat to record or capture the details of any inflow of funds for the Panchayat. • Panchayati Raj Institutions may receive money as • Direct Receipt • Transfer Receipt (money transferred to them by other PRIs) • Advance given by other panchayats to do deposit work • Refund of Advance • Refund of Excess Payment • Cancellation of Cheques • Refund of OB Advance

  15. Payment Voucher • A Payment Voucher would be required by a Panchayat employee to record the details of any outflow of funds from the Panchayat • The outflow of funds incurred by the Panchayat could be related to • Actual Expenditure incurred by the Panchayat • Transfer of Funds to other Panchayats • Payment of Advance to other Panchayats, Line Departments, Agencies or Employees • PRIASoft also allows cancellation of receipts through Payment voucher

  16. Payment Voucher • Payment Voucher can also be used to record adjustment of • Advances recorded in OB • Advances made through Payment Voucher • Stock Advances • Various deductions such as Royalty, VAT etc.

  17. Work/Case Record • PRIASoft allows the Panchayat to capture the details of Work • Expenditure can be booked against a specific work • Advance can be given by Panchayat to another on a specific work • Expenditure on a work can be booked under more than one source of fund (scheme or own funds), as specified in the work approval details

  18. Contra Voucher • A Contra Voucher would be required by the Panchayat to record any transactions occurring between cash-in-hand and bank/treasury/post office and vice versa and also between two bank/treasury/post office accounts. • Contra voucher can only be used to record the transactions that occur within a scheme or its components

  19. Journal Voucher • Journal Voucher would be needed by a Panchayat to record any book adjustment (from one Account Head to another Account Head) • Journal Voucher can be used by Panchayats to do • Receipt Rectification • Payment Rectification • Advance Rectification • Advance /OBAdjustments • Deductions

  20. Period End Procedures

  21. Utilization Certificate • Utilization Certificate would be required by a Panchayat to know the details how the advance money has been spent • UC will be generated by the Panchayat who has received the advance • Receiving Panchayat will book a receipt voucher corresponding to advance money received • Receiving Panchayat will book normal expenditure voucher corresponding to advance money received • Day book should have been closed before generating the UC • While generating the UC Advance Receipt Voucher would be linked with the expenditure voucher to reflect the money spent

  22. UC- Generation

  23. UC- Generation

  24. UC- Generation

  25. UC- Generation

  26. Bank/PO/Treasury Reconciliation • PRIASoft allows the Panchayat to compare its own Cash Book with Bank/PO/Treasury Pass Book and generate a reconciliation report • Reconciliation can be done once in a month

  27. Monthly Reconciliation Statement

  28. Master Entry • Set Financial Year • Treasury • Treasury Account • Bank Branch • Bank Account • Post Office • Post Office Account • Opening Balance • Cheque Books • Employee • Resident • Agency • Stock • Work/Case Record

  29. PRI-Wise Reports • Day Book • Monthly Cash Book • Scheme- wise Cash Book • Ledger Book • Journal Book • Scheme Wise Cheque Receipt Details • Scheme Wise Cheque Issued Details • Register of Advances • Register of Receivables and Payables • Annual Receipt and payment Account • Scheme Wise Annual Receipt and payment Account • Consolidated Abstract Register • Monthly Reconciliation Statement • Stock Register

  30. Opening Balance Report Bank/Scheme wise List of Accounts Scheme Wise Trial Balance Report Trial Balance Report Transaction Report Fund Diversion Report Subsidiary Cash Book(Consolidated,Govt.Account, Panchayat Samiti) Deduction Report Vouchers Report Cheques Issued but not yet Presented Cheques Deposited but not yet Realized Cheques Received but not yet Deposited Account Wise Cash book Report Statement for the functions listed in eleventh schedule Audit Log Work Wise Expenditure Report PRI-Wise Reports

  31. Day Book

  32. Monthly cash Book

  33. Scheme-Wise Cash Book

  34. Ledger Book

  35. Journal Book

  36. Scheme wise cheque receipt Register

  37. Scheme wise cheque issue Register

  38. Register of Advances

  39. Register of Receivables and Payables

  40. Annual Receipt and Payment Account

  41. Scheme wise Annual Receipt and Payment Account

  42. Consolidated Abstract Register

  43. Monthly Reconciliation Statement

  44. Stock Register

  45. Opening Balance Report

  46. Bank/Scheme Wise List of Accounts

  47. Scheme Wise Trial Balance Report

  48. Trial Balance Report

  49. Transaction Book

  50. Fund Diversion Report

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