Faculty Grant Workshop

1. Office of Foundation, Corporate & Government Relations Division of Sponsored Programs Faculty Grant Workshop Creating a competitive, compelling grant proposal in the Humanities and Humanistic Studies January 16, 2013

2. Welcome Introductions • Nicole Marshall, Director of Sponsored Programs • marshaln@union.edu x6169 • Workshop Participants • name, department, areas of interest, grant experience

3. Workshop Overview Topics for Discussion • Seeking Funding for Scholarly Endeavors • Searching for Grant Opportunities • Interpreting a Program Solicitation • Writing a Grant Proposal • Preparing a Project Budget • Navigating the Organizational Approvals Process

4. Seeking Funding for Scholarly Endeavors Applying for Support to Advance Research & Scholarship • What are some reasons to submit a grant proposal? • Time • Money • Prestige • Feedback • What are the types of support? • Internal (Union College): Conference Travel Fund, Humanities Faculty Research Fund • External (non-Union College): Government Agencies, Philanthropic Foundations and Other Organizations • Fellowships: Awards to an individual • Grants: Awards to the institution for the individual(s)

5. Seeking Funding for Scholarly Endeavors Applying for Support to Advance Research & Scholarship QUESTIONS? IDEAS?

6. Searching for Grant Opportunities Online Search Engines & Targeted Searches • Grants.gov www.grants.gov • Google Search www.google.com • Agency & Organization Websites e.g., www.neh.gov • Union’s Sponsored Programs Website (under construction) • http://www.union.edu/offices/grants/search/index.php • Email Notifications • Querying your colleagues & disciplinary experts

7. Searching for Grant Opportunities Online Search Engines & Targeted Searches QUESTIONS? IDEAS?

8. Interpreting a Program Solicitation Understanding the Guidelines & Proposal Requirements • The Pieces of a Typical Program Solicitation • Deadline • Program Description • Award Information • Eligibility • Proposal Preparation Instructions • Submission Instructions • Review Criteria • Program Director/Officer Contact Information

9. Interpreting a Program Solicitation Understanding Grant Guidelines & Proposal Requirements • National Endowment for the Humanities – Summer Stipends • http://www.neh.gov/grants/research/summer-stipends • Stanford Humanities Center – Fellowships • http://shc.stanford.edu/fellowships/non-stanford-faculty

10. Interpreting a Program Solicitation Understanding Grant Guidelines & Proposal Requirements QUESTIONS? IDEAS?

11. Writing a Grant Proposal Tips for Crafting a Competitive Proposal • Read the Program Solicitation • Read the Program Solicitation! • Read the Program Solicitation!! • Other tips: • Start writing your proposal several months before it is due • Avoid the use of jargon • Don’t assume reviewers realize the importance of your work • Translate your great ideas into a specific set of activities • Be realistic….what can you accomplish during the grant period? • Let it sit while someone reviews your rough draft

12. Writing a Grant Proposal Tips for Crafting a Competitive Proposal • Present your project as a logical progression of thought • Problem: What is the need/gap in knowledge to be addressed? • Objective(s): What are the outcomes that will address the problem? • Significance: Why is it important? What is the impact? • Methods: How will each objective be accomplished? • Personnel: Who will carry out the activities? What expertise to they bring to the project? • Equipment/Facilities/Resources: What tools will you use to conduct your project? • Timeline/Schedule: How will your organize the activities? What do you plan to accomplish throughout the grant period?

13. Writing a Grant Proposal Tips for Crafting a Competitive Proposal • Address the specific review criteria • Ask a colleague to evaluate your draft proposal • Don’t forget to provide your “reviewer” the review criteria!!! • Ask the Sponsored Programs Office to review your draft • Refer to online proposal writing guides, such as: • The Foundation Center’s “A Proposal Writing Short Course” • http://foundationcenter.org/getstarted/tutorials/shortcourse/index.html • James Madison University’s “Writing Tips” • http://www.jmu.edu/sponsprog/writingtips.html • Social Science Research Council’s “On the Art of Writing Proposals” • http://www.ssrc.org/publications/view/7A9CB4F4-815F-DE11-BD80-001CC477EC70/

14. Writing a Grant Proposal Tips for Crafting a Competitive Proposal • QUESTIONS? • IDEAS?

15. Preparing a Project Budget Determining the Funds Needed for the Proposed Activities • Some grant programs require a detailed budget • The Sponsored Programs Office will help you develop a budget • Personnel (compensation for faculty, undergraduate researchers) • Travel • Materials and Supplies • Budgets must be reviewed and approved before submission • Compliance with funding organization’s guidelines • Compliance with Union College’s financial management standards • Check that all project needs and estimated costs are included

16. Preparing a Project Budget Determining the Funds Needed for the Proposed Activities QUESTIONS? IDEAS?

17. Navigating the Organizational Approvals Process Obtaining Authorization to Submit a Grant Proposal • Why do faculty need authorization to submit a proposal? • Union College is named on all applications, even fellowships • Department Chair and Academic Deans notified of possible leave • What are the benefits to securing approvals before submission? • Informs the Deans of efforts to advance your research agendas and scholarly interests • Notifies the Sponsored Programs Office of your interest in grant and fellowship opportunities • Liaison between faculty and Program Officers • Targeted grant announcements • Information dissemination through meetings and conferences: CUR Dialogues, regional proposal writing workshops

18. Navigating the Organizational Approvals Process Obtaining Authorization to Submit a Grant Proposal • Union’s Organizational Pre-Approval Process (OPAS) includes: • Course Coverage Plan (CCP) if course release or leave is required • Signed by: Faculty Applicant and Department Chair • Grant Proposal Approval Form (GPAF) for all proposals • Signed by: Faculty Applicant, Department Chair, Director of Sponsored Programs, Dean of Academic Departments & Programs, Assistant Director of Financial Services, Dean of Academic Planning & Resources, and Dean of the Faculty

19. Navigating the Organizational Approvals Process Obtaining Authorization to Submit a Grant Proposal • Faculty applicant (PI) notifies Sponsored Programs Office (SPO) of intent to submit a proposal • Provide the name of sponsoring agency and program • Indicate if course release time will be required • SPO will check for special conditions and provide PI with internal authorization forms • No course release = GPAF • Course release = GPAF and CCP • If course release required, PI confers with Department Chair: • PI describes leave (academic term, exact course, etc.) • Chair describes plans for coverage during the release • PI returns completed, signed form to SPO

20. Navigating the Organizational Approvals Process Obtaining Authorization to Submit a Grant Proposal • PI develops project budget with assistance from SPO • With final budget determined, PI completes the GPAF • PI completes Sections A through D, and Section G • PI returns completed GPAF to SPO • SPO compiles the GPAF, CCP, and budget into a packet • Packet will include any emails or other supporting documentation to assist in the internal review process • SPO sends an email notifying all approvers of the upcoming submission, and initiates circulating the hardcopy GPAF • Once all approvers have reviewed and signed, the hardcopy GPAF is returned to SPO for files.

21. Navigating the Organizational Approvals Process Obtaining Authorization to Submit a Grant Proposal Faculty Applicant SPO Dept. Chair If applicable ITS DADP Library UGR Finance DAPR Faculty Applicant VPAA SPO

22. Navigating the Organizational Approvals Process Obtaining Authorization to Submit a Grant Proposal QUESTIONS? IDEAS?

23. Faculty Grant Workshop Thank You for Participating!