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Enhancing Census Questionnaire Design for Efficient Data Processing

Discussing issues, recommendations, and stakeholder involvement in transitioning to scanning technology for census questionnaires. Recommended consultations and strategies to streamline the process.

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Enhancing Census Questionnaire Design for Efficient Data Processing

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  1. REGIONAL MEETING OF HEADS OF STATISTICS AND PLANNINGStatistics 2020 – Developing sustainable national and regional statistical capacities(12 – 16 July 2010, Noumea, New Caledonia) Session 4.2: Questionnaire design/content Information Paper 5 Andreas Demmke Population Specialist (Demographic Analysis) Statistics and Demography Programme

  2. Outline of Presentation • Issues in Questionnaire design • Recommendations • NSOs • Stakeholders • Transition to using scanning technology • Discussion

  3. Issues in Questionnaire design • Inclusion of hastily added questions of which the purpose is often not clear. • Advice is sought very late in the census process which often leaves very little time to change the questionnaires; proposed changes cannot be accommodated and/or tested before the questionnaires are sent for printing. • Transition from manual data capture to using scanning technology. Questionnaire format and layout has to radically change from the old format when data was entered manually. • Labour force questions (session 4.4)

  4. Recommendations Issues 1 & 2: NSOs (Census Manager) should: • Consult the UN’s Principles and Recommendations for Population and Housing Censuses. • Consult the Pacific Islands Model Population and Housing Census Form for Pacific countries. When dealing with stakeholders, NSOs should always: • Explain the implications of adding additional questions in terms of time and costing, including the burden on enumerators, respondents, data entry and processing, production of tabulations, and analysis of information including report writing. • Point out more suitable sources/means of information such as administrative data or specialized surveys.

  5. Recommendations Issues 1 & 2: Stakeholders should: • Explain how the collected information will be used. Was the collected data used successfully in other countries? How does it fit into National strategic/development plans, and/or MDG requirements? • Clarify what needs to be measured; which indicators are to be calculated? Is it possible to derive at the desired information by asking the proposed question? • Explain what will (or will not) happen if the question is not asked. • Justify why the census is the best mode of collecting desired information.

  6. Recommendations Issue 3: Transition from manual data capture to using scanning technology. • The questionnaire needs to be linked to a stricter adoption of standardized questions in order to facilitate a smooth and efficient (faster) data processing system by adhering to recommended classifications, coding systems, and definitions. • In the absence of a proven scanning process, the preparation of questionnaires that allow for both manual and automatic data capture should be considered.

  7. Discussion • When designing your questionnaire, do you consult these two publications, and if not, why not? • The UN’s Principles and Recommendations for Population and Housing Censuses. • The Pacific Islands Model Population and Housing Census Form for Pacific countries. • How do you deal with the demands of stakeholders? What is an effective strategy to deal with stakeholder’s demands to • satisfy user’s demands, and at the same time • limit the number of questions to a manageable size. • Is there demand for workshops on questionnaire design?

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