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Corporate Infra – JAD 1 Mapping Requirements to Implementation Design User Groups Priorities Sample Screens & Outputs Baseline for Managing Change. Many Actors – Many Processes. Manage Leases. Manage Rental Occupancy Agreements. Inspect Property. Real Property Manager. Engineer.
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Corporate Infra – JAD 1 • Mapping Requirements to Implementation Design • User Groups • Priorities • Sample Screens & Outputs • Baseline for Managing Change
Many Actors – Many Processes Manage Leases Manage Rental Occupancy Agreements Inspect Property Real Property Manager Engineer Facility Master Planning Run Depreciation Update Occupancy & Space Use Types Accountant Space Utilization Manager Record Disposal Transactions
Infra – An Integrated Solution Accounting Property Management Reports Leases & Agreements
How it all Begins Request for Space Review Inventory & Facility Master Plan & Budget Customer Finding: New Space Is Needed… Real Property Manager Owned Property Leased Property GSA Assigned Property Shared or Free Space
4 Ways to Acquire New Property: • Design & Construct – Owned Property • Leased Property • GSA Assigned Property – Rental Occupancy Agreements • Shared & Free Space Real Property Manager
Design & Construct – Owned Property Real Property Manager Space Utilization Manager Accountant Engineer
Leased Property Real Property Manager Accountant
GSA Assigned Property – Rental Occupancy Agreements Real Property Manager Accountant
Shared & Free Space Real Property Manager Agreement Administrator Space Utilization Manager Accountant
Property Management • Keeping track of property condition and attributes: • Accessibility status • Hazardous waste • Amenities • Maintenance tasks • Occupancy • Space planning • Disposals, … Engineer
Building Management Real Property Manager Space Utilization Manager Accountant Engineer
Condition Surveys • Deferred maintenance • Capital improvements • Annual Maintenance • Operating costs Engineer
Permits – for vendors • Potential income source • Reduces usable space Agreement Administrator
Facility Master Plans • Statistical analysis • Cash flow • Recommendations • Accounting for any disposals Real Property Manager Engineer Accountant Space Utilization Manager
Condition Ratings: Facility Condition Index = deferred maintenance $/CRV CRV = 1) GSF * Average Cost/SqFT 2) GSF * Means Cost Factor 3) Original Capitalized Value * Cost Index Factor Facility Rating = Good if FCI is .05 or less Fair if FCI is > .05 and < .10 Poor if FCI is > .10
Managing Disposal Projects Real Property Manager Accountant Engineer
Real Property Accounting • FFIS Interface • Subledgers • Value Streams • Depreciation • Disposals Accountant
Assets • Buildings • Dams • Bridges • Recreation Sites • Signs 1-1 1 - Many Infra - Real Property Accounting • Individual • Pooled
Assets • Buildings • Dams • Bridges • Recreation Sites • Signs 1-1 1 - Many Infra - Real Property Accounting Organization Project Group Capital Project No. Accounting Period Amount General Ledger Treasury Symbol From FFIS • Payroll • Purchasing