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Adobe Acrobat X

Adobe Acrobat X. Basics. Objectives. Creating PDF's Workspace/Navigation Editing Content Working with Forms and Scanned documents. Creating PDF’s. Source Documents. Content Created in Office Applications Word, PowerPoint, Excel etc. Form Files on Computer Scanned Documents.

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Adobe Acrobat X

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  1. Adobe Acrobat X

    Basics
  2. Objectives Creating PDF's Workspace/Navigation Editing Content Working with Forms and Scanned documents
  3. Creating PDF’s
  4. Source Documents Content Created in Office Applications Word, PowerPoint, Excel etc. Form Files on Computer Scanned Documents
  5. Your Source Document Design with Accessibility in Mind: Styles and formatting Alternative Text for images Descriptive Links Review with Accessibility Checker Convert over to PDF correctly Attend our Word Accessibility Basics Workshop
  6. Activity Open Business Partners Roundtable Sample Word document Run the Accessibility checker on document Make any necessary corrections
  7. How To Convert Into PDF?Office Applications Office 2010: Built in “Save as Adobe PDF” option Office 2007: Buy Adobe Acrobat Standard/Pro – Create PDF Button Acrobat Tab > Create PDF Office Button > Save As > “Adobe PDF” Install MS Office Add-in to Save Files as PDF/XPS Office 2003 Buy full Adobe Acrobat Standard/Pro to have Adobe PDF Menu and “Convert to Adobe PDF” button option
  8. Free PDF Conversion Tools Open Office > Export as PDF Primo PDF* : For Windows 7/XP/Vista CutePDF Writer* *These software programs may not create an Accessible PDF Document. Please check for accessibility in Adobe.
  9. PDF For Mac Users Office for Mac Cannot create tagged PDF from Office on Mac File > PDF Add Tags in Adobe Acrobat: Review, Repair, Review process… Use OpenOffice for Mac File > Export as PDF > General Tab > select “tagged PDF” checkbox
  10. Activity Convert Sample Document into PDF Open PDF using Adobe Acrobat
  11. Workspace/navigation
  12. Menu Bar File Edit View Window Help
  13. Toolbars Quick Tools Toolbar Add Most used tools Easy Access Create PDF Command Common Tools Toolbar Zoom In/Out Page Navigation Selection Tool Right click > Customize Quick Toolbar Using Button
  14. Navigation Panes Page Thumbnails Bookmarks Order Tags
  15. Task Panes Most commands are organized into three task panes: Tools Comment Share Task Pane is divided into Panels containing Commands Use View Menu > Tool options to add panels to Tools pane
  16. Tools Pane Task Pane Divided Into Panels Pages Content Forms Accessibility Add Panels to Panes Using View Menu > Tools, Comment or Share
  17. Comment Pane Markup: Annotations Drawing Markups Review Comments List Provide feedback or communication an idea
  18. Editing PDF Content in Adobe Acrobat
  19. Editing Content Changes are best done in Source File e.g. Word If no source file available try saving PDF as Word and edit file that way Editing PDF File
  20. Edit Document Text Edit original doc text: words, sentences in document Delete, replace with new content. Properties to change formatting. Activity: Edit the Meeting Date and Time information on sample document
  21. Edit Object Used for Moving, Resizing, rotating, deleting, inserting object e.g. images, logos, text blocks. Properties to change formatting. Activity: Move the Sac State Logo to bottom right on page
  22. Add or Edit Textbox Add new text to document Format as needed Activity: Delete URL at top and Replace with Descriptive Link (delete object first!)
  23. Save & Review Save your Work Review for Accessibility Tags Reading Order Document Properties (language) Accessibility Full Check Correct Issues and Save
  24. Forms
  25. Forms Downloaded from Web Cannot save data typed into form, only print changes Save form to computer first! Edit with Adobe Acrobat (Not Reader)
  26. Activity Download Sample Form and open in Acrobat
  27. Filling Out/Editing Forms Fillable form Regions? If Yes, fill out all appropriate content If No, Add form fields as needed Forms Panel Use Edit option to get started Save or Print form after all information has been entered
  28. Creating Forms from Word
  29. Word Form to PDF Form Use the Print to PDF option in Word Goal is to create an “untagged” PDF Have PDF Detect Form Fields Edit Form in PDF
  30. Forms Convert to PDF so resulting PDF is not Tagged (Print to PDF option) Add Form Controls in Adobe before adding Tags manually. Ensures tags are correctly created for form fields in PDF document.
  31. Add Form Controls Have Adobe recognize form fields in doc Tools Pane > Accessibility > Run Form Field Recognition Adobe automatically detects form fields Form Editing Mode Use form tools to edit content e.g. Add new field
  32. Edit Form Fields In Forms Editor Mode: Select Tab Order > Show Tab Numbers In Fields pane: Manually drag and drop form fields to correct location Form fields missing? Tasks: “Add New Field” option, select appropriate field type and apply to appropriate content on page
  33. Form Field Tooltips Serve as instructions for users of assistive technology Indicate actions to complete in form field Screen reader announces tooltip to users when in forms view
  34. Add Tooltip to Form Fields Add Tooltip for each field Double click a Field > Type Tooltip For a “Name” field you can use the tooltip “First Name” Insert + F5 brings up Forms Fields with tool tip instructions for JAWS users “Name Edit” Verify that all form fields are in place
  35. Add Tags to Form Close form editing mode: Tasks Pane > Close Form Editing Add Tags: Tools Pane > Accessibility > Add Tags to Document Tags Panel displays on screen
  36. Reviewing Tags and Order Open Tags and Order view Expand tags and verify that form fields are tagged correctly Notice the reading order should display form fields Edit as necessary Save document when you are done editing
  37. Scanning to Adobe Acrobat Create from Scanner Document Settings: Make Searchable (Run OCR) is checked See “Scanned Documents and Forms” section in Accessible PDF Manual http://www.csus.edu/accessibilty/guides.html
  38. Create PDF In Adobe From Clipboard Create Button > From Clipboard Copies content last selected with ctrl + c command Edit PDF as Needed Blank Page Tools Pane > Pages Panel > More Insert Options > Insert Blank Page Use tools to edit as needed
  39. Protected PDF’s Password Protected: Document Open Password Permissions Password (Editing) You must obtain permission information from PDF author to remove security
  40. Share Task Pane Send Files Uses email client installed on computer Outlook: Opens blank message with PDF attached
  41. PDF From File(s) Create Button Select “PDF From File” Browse for File on Computer Select “Combine files into single PDF” Single PDF: several PDF files combined PDF Portfolio: Combine diff. file types (.doc, .ppt, .txt, .xls) into PDF unit: Add Files
  42. FSRC Workshops Access workshop information and materials: http://www.csus.edu/irt/fsrc/workshops.html
  43. Safari Books Go to library website and click advanced search Enter a Search Term: “Microsoft Word” Select “Electronic Bk” for Material Type and click submit. Click on a search result and click “Connect to this resource online” Safari Books Online will display content
  44. Resources for Further Assistance Faculty Staff Resource Center www.csus.edu/irt/fsrc 916-278-6112 fsrc@csus.edu Service Desk www.csus.edu/irt/servicedesk 916-278-7337 servicedesk@csus.edu
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