Mass H1N1 Immunization Documentation

1. Mass H1N1 Immunization Documentation Entering patient information into the LINKS system

2. Accessing LINKS Access the LINKS homepage by typing the following address into your browser’s address bar, or click on the following address: https://linksweb.oph.dhh.louisiana.gov/linksweb/main.jsp

3. Logging in to LINKS Click the button that says “Login” under the “Main” heading on the left side of the page.

4. Logging in to LINKS cont. On the Login page, enter your username and password in the required fields.

5. Mass Immunization Module This screen shows you have successfully logged in to LINKS

6. Vaccine Settings You will set your Vaccine Lot Numbers the first time you login Under Menu Settings click on Personal When the box opens click to add Lot Defaults

7. Selecting the Vaccine & Lot# 2. Click to select 1. Click In the box to choose the Vaccine Type 3. This window will come up, select your lot number

8. Vaccine Settings Cont. This window will appear showing the vaccine and lot number. Repeat the three steps until you have chosen each vaccine and lot number you will be administering.

9. Updating/Changing Lot Numbers

10. Updating/Changing Lot Numbers cont. In Settings click on update for the lot number you need to change The above screen will appear and you will “Click to Select” to bring the lot choices to select to replace the old one.

11. Finding your patient Once you have set up your vaccines on the Main menu, click “Search/Add” under the “Patient” heading on the left side of the home page.

12. Finding your patient cont. Enter only the first initial of your patient’s first name in the “ First Name” field and his/her birth date in the “Birth Date” field. After entering the patient’s information, press the “Run Search” button.

13. Finding your patient cont. Select the patient whose information you wish to enter from the list of results by clicking the “Select” button next to their name. Note: Patients will be listed alphabetical order by last name.

14. Patient Demographics If patient is in LINKS, click in the box to copy the most current address information to the Patient Record or if this is not correct address complete the address fields including phone number, sex, and guardian first name if a child.

15. Select Campaign & Tier Select the Campaign: Novel H1N1 – 2009 and the Tier that your patient is in. Note: Select the tier for the patient in order as listed above for example if patient is both a pregnant female and 6 mo to 24 yrs., you would select the Pregnant Female.

16. Entering Immunization Record In the “Vaccination/Medication Add” box, select the H1N1 vaccine you are using. The vaccination date saves automatically. Hit the “Save” button once the H1N1 box is checked to save the patient’s record. Continue with the previous steps for your next patient or click on Logout to exit LINKS.

17. Adding New Patient If the patient is not on the list scroll down to Add New Patient Bar to add the Patient

18. Adding New Patient Cont. Complete all demographic information on the patient then proceed to complete the record. Note: If this patient is the same family member as previous patient you can click in the box - Copy family information from previous patient and it will automatically populate the address information. Continue with completing the campaign, tier, and vaccine administered selections, then click “Save”

19. LINKS Websitehttps://linksweb.oph.dhh.louisiana.gov H1N1 Vaccine Information Line 1-877-799-9773 On the Homepage of LINKS you will find The contact information for the Immunization Consultant in each Region