CALPADS UAT End of Year (EOY) Checkpoint Meeting

1. CALPADS UAT End of Year (EOY)Checkpoint Meeting April 18, 2012

2. Introductions and Ground Rules • Introductions • CDE / CSIS Participants • IBM Participants • Ground Rules • Mute phones while listening (*6 to mute and un-mute) • Do not place your phone on HOLD • Silence cell phones • Introduce yourself (name and LEA) when speaking • One conversation at a time 2

3. Agenda • Introductions / Ground Rules • EOY UAT Schedule Update • EOY UAT Status Update • EOY UAT Release Update • EOY UAT Issue Update • EOY UAT Reminders • EOY UAT Service Desk Recap • Walk On / Q & A / Online Poll • Next Steps 3

4. EOY UAT Schedule Update Test Week 1 • EOY 2 Program Participation Testing • CALPADS Pre-production environment will be available daily from 6:00 am to 8:00 pm. • An updated EOY UAT Known Issues and UAT Release Update were posted to the UAT FTP site on Wednesday 4/18/12 Recommended Testing Schedule for EOY UAT

5. EOY UAT Status Update • EOY 2 – Program Participation • Testing scheduled to be conducted during Test Week 1 and Test Week 2 • Update EOY 2 Execution log with testing progress • EOY 4 – Student Waivers • Testing scheduled to be conducted during Test Week 2 • Update EOY 4 Execution log with testing progress

6. EOY Release Update • 4/18 Release Update document is currently available on the FTP site

7. EOY UAT Issue Update • Known Issues list is currently available on the FTP site • EOY UAT Known Issues Highlights:

8. EOY UAT Reminders • LEAs should report their progress to the CDE using the UAT Test Scenario Execution Log and emailing the updated log twice a week on Wednesday and Friday to the CALPADS UAT Service Desk account • calpadsuat-sd@cde.ca.gov • Please include the following in the title of the email: • “Execution Log 2011MMDD for XXXX ” • Where MM is and month submitted and DD is the day submitted and XXXX the name of your LEA • This Fridays Execution Log submittal should be titled as follows: “Execution Log 20110309 for Palo Alto Unified”

9. Walk On / Q and A / Online Poll 9

10. Next Steps • Complete execution (and retesting as needed) of the UAT Test Scenarios listed in the document located on the FTP site • Continue to review the updated Known Issues and Release Notes posted on the FTP site • Continue to report any issues or problems to the UAT Service Desk • Continue to submit Execution Log via CALPADS UAT Service Desk once a week (Fri by COB)

11. UAT Communications 11 • CALPADS UAT Email for defect reporting, issues, and questions • calpadsuat-sd@cde.ca.gov • UAT Weekly Check Point Meetings • WebEx URL: http://csis.webex.com • WebEx Phone: 888-426-6840 • Participant Code: 535-3039 • UAT Service Desk • Phone: 916-445-4795 – voicemail only • UAT Documents posted at • ftp://ftp.cde.ca.gov/calpads-uat/

12. EOY UAT Service Desk Recap Reporting Problems to the Service Desk • LEA UAT participants should report all problems (potential defects, issues) as they are identified by emailing the UAT email account: • calpadsuat-sd@cde.ca.gov NOTE: DO NOT report UAT problems through the CALPADS webform • When reporting a PROBLEM include the following in your email: • Subject • Your name • Phone number • Bread crumb • Describe what you were doing, what you expected from the system, and what happened Requesting Help from the Service Desk • LEA UAT participants should request Help by emailing the UAT email account: • calpadsuat-sd@cde.ca.gov • When requesting HELP include the following in your email: • Subject (include the word “help”) • Your name • Phone number • CALPADS UAT user ID • Job # (if applicable) • Description of what you need help with 12