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Payroll Personnel System WEB PAN

Payroll Personnel System WEB PAN. University of California, San Diego November 2003. PPS WEB PAN Overview. UCOP Application PAN Enhancement Work Group “Ideal” Model for PAN (All Campuses) Limited UCSD Customization. PPS PAN Enhancements. Userid/Email PAN Routing

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Payroll Personnel System WEB PAN

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  1. Payroll Personnel SystemWEB PAN University of California, San Diego November 2003

  2. PPS WEB PAN Overview • UCOP Application • PAN Enhancement Work Group • “Ideal” Model for PAN (All Campuses) • Limited UCSD Customization

  3. PPS PAN Enhancements • Userid/Email PAN Routing • Assign Primary PAN Reviewer Indicator

  4. Enter Primary Reviewer Indicator Code “P” (Mandatory Only) Add Additional PAN Recipient Userid or Email

  5. PPS PAN Enhancements • Assign Urgent PAN Priority Indicator • Default “R” (blank), Regular Priority • Code “U”, Urgent Priority

  6. For Urgent Priority Enter Code “U”

  7. PPS PAN Presentation • No Changes to PAN Inbox (INBX) • PAN Format and Detail • Text Based Descriptions • Color Highlighting Eliminated

  8. Web PAN Overview • Presentation of Notifications (organization of changed data) • Workflow (adding comments, routing, sorting and retrieval of notifications) • Event/Change Definition (simplicity in determining significant changes) • Provide a Bulk Notification or PAN Reporting Facility

  9. PAN Enhancement Group • Simplify use and audit of review process • Make the notifications easier to read • Improve (inbox) detail about each PAN • Information about when a notification has been reviewed easier to audit

  10. Using Web PAN • EmployeeLink • https://webpps.ucsd.edu • Logon using ACT Single Sign-ON (userid and password)

  11. ACT Single Sign-On is not persistent with the WEB PAN application, even though you will use your single sign-on userid (not email) and password to logon.When finished you should always logout of the WEB PAN application completely.

  12. OR https://webpps.ucsd.edu Click Here for WEB PAN

  13. Logon With ACT Single Sign-On Userid & Password

  14. Web PAN Main Menu • Employee Database (EDB) Inquiry • Post Authorization Notification Functions • Logout

  15. PAN Inbox • Deleting PANs • Priority Status (Regular or Urgent) • Review Type (Primary Reviewer) • Action Type Description • Comments (display)

  16. ( ! ) Urgent Priority and ( P ) Primary Reviewer Indicators

  17. Notification Detail • Comments • General Information • Appointments and Distributions • Reviewers and Status • Additional Comments and Fowarding

  18. Additional Comments • Reviewer Added Comments • Workflow • Employee History

  19. Reviewers may add comments to the Notification here

  20. Directory • Name • Userid • Department • Email Reviewer Indicator

  21. Email Reviewer Indicator

  22. Routing Option Selection • Inbox Only • Email Routing (default) • Mandatory Reviewer Email Notification • Non-Mandatory Email PAN

  23. Choose Inbox Only or Email Routing

  24. Notification Selection • Date and Time • Employee Department • Action Type or Code(s) • Employee ID • Preparer ID • Reviewer ID

  25. Selection Search Criteria Click to see codes Choose from directory option

  26. Audit Review • Central Offices

  27. PAN Guidelines ReviewMandatory reviewers should not be subordinate to the PPS preparer. Preparers cannot be mandatory reviewers for their own work.Mandatory reviewers must review their PANs in a timely manner, generally within 2 business days. Departments will determine reviewer time requirements, per audit policy.

  28. Logout • System Timeout • Employee Privacy

  29. EmployeeLink • Employee History • Web PAN Additional Comments • Comments Location

  30. Web PAN Additional Comments Indicator

  31. Questions & Wrap-Up • PAN Retention • WEB Inquiry • Email to Userid Conversion • What happened to my email PANs? • Departmental Security Administrator (DSA)

  32. Thank You :) Contact Payroll or Scott Drummond at 858-534-3242 for additional questions or assistance.

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