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Payroll/Personnel System and EmpowHR Development Update

Payroll/Personnel System and EmpowHR Development Update. Randy Speed, Associate Director Applications Development Directorate Government Employees Services Division. Agenda. Introduction to Applications Development Development Activity Looking Back to 4 th Quarter 2008 and 2009

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Payroll/Personnel System and EmpowHR Development Update

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  1. Payroll/Personnel System and EmpowHR Development Update Randy Speed, Associate Director Applications Development Directorate Government Employees Services Division

  2. Agenda • Introduction to Applications Development • Development Activity • Looking Back to 4th Quarter 2008 and 2009 • Looking Now and into the Future • Process Improvements

  3. Applications Development

  4. Development Activity

  5. Looking Back • 4th Quarter 2008 • Payroll/Personnel System • PP21 - PPS Data Base Change • New data elements and records for Enterprise Human Resources Integration (EHRI) 4.0 and OPM initiatives • PP22 - Guide to Human Resources Reporting - Version 4 (EHRI) • Project for new version of EHRI and additional fields for submission each pay period

  6. Looking Back • 4th Quarter 2008 • EmpowHR • October 2008 - EmpowHR Upgrade to Version 9.0 • Positioned NFC to provide best-in-class functionality with improved critical business processes, as well as ensuring regulatory and security compliance • Includes PPS database changes

  7. Looking Back • Calendar Year 2009 • Payroll/Personnel System • PP05 - Trouble Asset Relief Program (TARP) Implementation • PP15 - OFHEO and FHFB Merger to Federal Housing Finance Agency (FHFA)

  8. Looking Back • Calendar Year 2009 • Payroll/Personnel System • PP15 - Entry Processing Inquiry and Correction (EPIC) Web Implementation • Web-based version, only requires a Web browser • Features a modern user interface and improved reporting • PP15 - Food Safety and Inspection Service (FSIS)Pay-for-Performance • Pay-for-performance demonstration project was critical to USDA and FSIS

  9. Looking Back • Calendar Year 2009 • Payroll/Personnel System • PP16 - TSP Automatic Agency 1% Eligibility • PP18 - Mail Assessment • Project to enhance the mailing of Statement of Earnings and Leave (SEL) to employees using Post Office software

  10. Looking Back • Calendar Year 2009 • EmpowHR • March 2009 - Implementation of 9.0 Distributed Security Functionality • New security search views • Ability to maintain data security via the creation of Row Security Permission lists • Distributed Security feature to allow Security Administrator to assign Remote Security Administrators

  11. Looking Back • Calendar Year 2009 • EmpowHR • March 2009 - Symantec i3, Application Performance Management (APM) • APM provides the ability to measure and monitor the EmpowHR application performance end to end • Used to quickly and efficiently capture and correlate PeopleSoft application metrics across the entire PeopleSoft infrastructure • Implemented for the Department of Homeland Security (DHS) environment in FY 2009

  12. Looking Back • Calendar Year 2009 • EmpowHR • June 2009 - Implementation of ePerformance • Self Service evaluation application for managers, employees, and HR administrators • Provides flexibility to establish evaluations for different purposes by setting up document templates that define evaluation processes

  13. Looking Back • Calendar Year 2009 • EmpowHR • August 2009 - Non-Employee Identity System (NEIS) • Implemented enhancements for NEIS • October 2009 - EmpowHR Migration Process Improvements • Redesign of new agency data migration to EmpowHR • Enhanced reconciliation of data between PPS and EmpowHR • Improved accuracy of history data

  14. Looking Back • Calendar Year 2009 • EmpowHR • December 2009 - Section 508 of the Rehabilitation Act of 1973 Compliance • Assessed EmpowHR compliance to 1194.21 Software Application and Operating Systems, and 1194.22 Web-based Intranet and Internet Information and Applications in May 2009, with implementation in December 2009

  15. Looking Back • Calendar Year 2009 • EmpowHR • December 2009 - Implementation of Person Model • Person Model is used to capture information about a person and how the person is related to the organization • It supports the storing and tracking of three Person Types (Employee (EMP), Contingent Worker (CWR), and Person of Interest (POI)) within one centralized repository

  16. Looking Back • Calendar Year 2009 • EmpowHR • December 2009 - Continued EmpowHR Enhancements • Bi-weekly Data Sync Process - Developed to synchronize PPS and EmpowHR with a total of 64 data elements matched in each bi-weekly process • Enhanced History Correction Packages (HCUP) Processing Capability (Phase 1 and Phase 2) – Provided improvements to allow the processing of basic HCUP packages

  17. Looking Now and Into the Future • Calendar Year 2010 • Payroll/Personnel System • PP01 - Annual Pay Raise • Implemented Executive Order 13525, dated December 23, 2009 (1.5 percent rate of basic pay) • Effective January 3, 2010, for General Schedule and Foreign Schedule employees • Implemented non-foreign COLA in conjunction with Pay Raise

  18. Looking Now and Into the Future • Calendar Year 2010 • Payroll/Personnel System • PP04 - Sunday Premium Pay • United States Court of Appeals decision effective May 26, 2009 • Part-time employees are entitled to Sunday premium pay for work performed on Sundays

  19. Looking Now and Into the Future • Calendar Year 2010 • Payroll/Personnel System • PP08 - Reservist Differential and Update 52 Guide to Processing Personnel Actions • As mandated by OPM, Federal agencies must provide a payment for the difference between the employee’s civilian and military pay • New authorization codes for Reservist Differential will be available in Pay Period 10, 2010

  20. Looking Now and Into the Future • Calendar Year 2010 • Payroll/Personnel System • PP09 - Order of Precedence • OPM has provided guidance to standardize the order of precedence when gross pay is not sufficient to permit all deductions • PP10 - PAR Edits for FEHB Coverage Code • Prevent FEHB coverage code from being modified on NOACs that do not allow for those changes • PP10 - Standardization of Compensatory Time Limits • System modifications will be made to TIME, PAYE and TINQto prevent ‘grandfathered’ comp time from being used after PP10, 2010

  21. Looking Now and Into the Future • Calendar Year 2010 • Payroll/Personnel System • PP15 - Redesign Employee Personnel Page (EPP) • Improve navigation, usability, and appearance • History and status of self-service transactions • A prompt box for confirmation of current email address • Allow for a 2nd email address • Support of OMB memo dated December 21, 2009, to eliminate paper SEL (Save Award)

  22. Looking Now and Into the Future • Calendar Year 2010 • Payroll/Personnel System • PP15 - ERI, Gender, and Handicap Code in EPP/ESS • PP16 - Thrift Savings Automatic Enrollment • Thrift Investment Board issued a bulletin mandating that all newly hired and rehired employees, with a break in service of greater than 30 days, automatically be enrolled in TSP effective the first full pay period of August 2010

  23. Looking Now and Into the Future • Calendar Year 2010 • Payroll/Personnel System • PP20 - Nature of Action (NOA) for Details • Effective May 11, 2008, OPM mandated the use of three new NOA codes to use for specific Details (930, 931, 932) • Targeted for PP20 - Combined Federal Campaign (CFC) Pledge Automation • NFC is working with OPM to implement CFC pledge automation through our Employee Personal Page (EPP)/Employee Self Service (ESS) products

  24. Looking Now and Into the Future • Calendar Year 2010 • EmpowHR • June 2010 • Mass Action Processing Capabilities • Override Code Processing • Phase I of the HCM Data Warehouse • Enhanced HCUP Processing Capabilities

  25. Looking Now and Into the Future • Calendar Year 2011 (major initiative) • Payroll/Personnel System • Redesign Reporting Center • Improve navigation, usability and appearance • Executive DashBoard to feature HR and workforce reporting • Tentative implementation date is Fall 2011

  26. Process Improvements Reduction of Software Problem Requests (SPRs) in 2009

  27. Process Improvements • Established Systems Requirements Branch (SRB) in 2009 • Formed SRB in Pay Period 21, 2009, to streamline the systems requirements development process • SRB Staff (in New Orleans, LA and Washington, D.C.) is aligned by customer agency

  28. Process Improvements • User Acceptance Test (UAT) Environment • Security Testing Phase – completed March 19, 2010 • Final Internal Test – completed April 9, 2010 • Final test was to ensure the accuracy of the database, internal processes and procedures, as well as the functionality of the jobs and job flows established • External processes and documentation still being developed • Next Phase • Pilot test with an agency as a participant beginning after Pay Period 10

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