Thank you letter

1. Thank you letter Team Hoyt letter Information taken from webct

2. Thank-you letters • A thank-you letter promotes friendly relations and builds good will. • It need not be long, but it is a sign of courtesy. • When you write a thank-you letter: • Indicate the service, gift, or favor which you have received; • State your appreciation for that service, gift, or favor; • Explain how it is helpful to you

3. How to write effective thank-you letters: 8 tips 1. Write clearly and concisely; this is no time to be longwinded or flowery. 2. Be sincere--most people can sense when you aren't being honest. 3. Stick to the point. 4. Write the thank-you letter as soon as possible after the event (for a job interview, this should be within 24 hours of the interview). However, do not thank the person beforehand (for example, "Thanking you in advance for your help in this matter"). To do so is presumptuous and suggests you are unwilling to write a follow-up letter. 5. Use quality paper. Handwrite personal letters, and use customized letterhead for business correspondence. E-mail may also be appropriate in less formal situations, especially if the addressee expresses a preference for it or if time constraints require it. 6. Proofread the letter before sending it: grammatical errors and typos are sloppy and unprofessional. 7. Be specific and include details from the event. Make your letter stand out (don't send a generic letter that could be to or from anyone). 8. Address your letter to a specific person, if possible, not just the company or organization in general. http://www.writeexpress.com/thank-you.htm

4. Your Name Your Address Your City, State, Zip Code Your Phone Number Your Email • Date Name Title Address City, State, Zip Code Dear Mr./Ms. Last Name: • Use the first paragraph to thank the person. Mention some specifics. • The second paragraph of your thank you letter you should continue your thank you, and end with a brief conclusion. • Sincerely, Your Signature Your Typed Name

5. Date Sally Berwin Logotype Products Dear Sally: I wanted to express my appreciation for the hard work your team did in setting up our trade show booth. As you know, we were pressed for time when Commander’s Expositions suddenly changed the dates for the show. But your team got everything set up in plenty of time for our sales team to successfully work the booth. We had our best show ever thanks to you. Thanks Again, Jim Duncan