Campus Emergency Preparedness

1. San Diego State University Student, Faculty, and StaffEmergency Preparednesshttp://bfa.sdsu.edu/emergency/ Spring 2010

2. Campus Emergency Preparedness San Diego State University has established emergency preparedness guidelines for students, faculty, and staff to follow so that the effects of emergency situations can be minimized. The cooperation of every individual is critical to the emergency preparedness efforts of the campus. Spring 2010

3. Individual Preparedness Spring 2010

4. Have a plan and know what to do before, duringandafter an emergency. Spring 2010

5. Before an emergency: • Become familiar with campus Emergency Procedures. • Know your building’s floor plan and become familiar with building exits and doors (due to the varying age of campus buildings, doors may lock manually, remotely, or not at all). • Become familiar with campus Evacuation Assembly Points. • Share this information with students at the start of each semester. • Become familiar with your Building Safety Coordinators. • Develop a department Emergency Plan. • Develop a department Business Continuity Plan. • Maintain department phone trees. • Gather individual preparedness supplies. • Cooperate during Evacuation and Shelter in Place drills. Spring 2010

6. During an emergency: • Remain calm. • Alert emergency responders (police, fire, medical) to situations requiring their attention. • If you areEVACUATING, move to your Assembly Point by the safest route available. • Assist individuals with disabilities. • Walk; do not run. • Use stairs; do not use elevators. • Wait for and follow instructions from building safety coordinators and / or emergency personnel. • If you are SHELTERING IN PLACE, stay inside the building or find a safe place. • If you are in a room with a door, make sure the door is closed (due to the varying age of campus buildings, doors may lock manually, remotely, or not at all). • If applicable and time permits lock doors. • If you are in a room with a window, make sure the window is closed. • Remain where you are until further direction from emergency personnel. Spring 2010

7. After an emergency: • Wait for and follow instructions from emergency personnel or building safety coordinators. • Updated emergency information and information concerning the status of the campus will be communicated through a variety of sources, as available. • Plans are in place for essential university functions to continue on a temporary basis. • Personnel and facilities are designated to carry on operations on a limited basis if it is safe to do so. • Alternate facilities will be established, if necessary. • Normal campus operations will resume as soon as possible following an emergency. Spring 2010

8. Campus Emergency Notification Spring 2010

9. Recorded Emergency Operations Information Line The campus has established recorded information lines; the lines are updated, as applicable, in the event of a campus emergency. 1-866-794-8832 (San Diego Campus) 1-760-768-5520 (Imperial Valley Campus) Program numbers into your mobile phone. Spring 2010

10. In addition to the recorded Emergency Operations Information Line, information concerning the status of San Diego State University will be available to students, faculty, staff, parents and community members through a variety of sources, as available, including: • SDSU Home Page or Imperial Valley Campus Home Page • Email Communications • Text or Voice Alerts • Mass Notification System • Classroom or Office Telephones • Campus Voicemail • Emergency Personnel “Vehicle Public-address System” • Interstate 8 Message Board • Campus Mobile Message Signage • Local Television • Local Radio • Departmental Phone Trees Spring 2010

11. Building Safety Coordinators In an emergency situation, Building Safety Coordinators in buildings assist with: • evacuating the building • guiding building occupants to emergency assembly areas • contacting department faculty and managers to account for students and employees Building Safety Coordinators wear yellow vests and have yellow flags for easy identification by students and employees reporting to them at assembly points. Spring 2010

12. Disaster Supply Kits Personal preparedness is crucial. In a major disaster, it might be several days before vital services are restored. Personal supply kits should be adjusted based on personal needs. Suggested supplies include: • Flashlight with extra batteries • Battery-powered radio • Food • Water • Medications • First Aid Supplies Disaster Supply Kits for individual, departmental, or family preparedness are available from a variety of sources, including Grainger (on campus) or from the local Red Cross. Spring 2010

13. Campus Safety and Security Spring 2010

14. Emergency Response • San Diego State University Police is the first response agency to the San Diego campus. • Calexico Police Department is the first response agency to the Calexico campus. • Imperial Valley Sheriff’s Department is first response agency to the Brawley campus. • For 24-hour Dispatch in Public Safety — dial ext. 41991 from any campus phone or 619-594-1991 from any public phone. • For Campus Emergencies, Fire, Police, Medical — dial 9-1-1 from any campus phone (from any Calexico campus phone dial 8-9-1-1 or from any Brawley campus phone dial 9-1-1). Spring 2010

15. Campus Response Departments • San Diego State University Police9-1-1 from any campus phone (for emergencies, 24 hrs/day) • Calexico Police8-9-1-1 from any campus phone (for emergencies, 24 hrs/day) • Imperial Valley (Brawley) Sheriff 9-1-1 from any campus phone (for emergencies, 24/hrs/day) • Physical Plant ext. 44754 (for custodial services and utility problems) • Physical Plant, Calexico ext. 65500 (for custodial services and utility problems) • Environmental Health & Safety9-1-1 from any campus phone (report also to EHS Department at ext. 46778) (for chemical spills, radiation exposure, toxic fume emergencies, 24 hrs/day) Spring 2010

16. Goals of the CampusEmergency Plan • Preserving life, protecting property, and continuing academic and business operations • Establishing the roles and responsibilities for responding to a major incident • Establishing the importance of the Incident Command System and its function • Establishing a working knowledge of the California Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS) and how they affect the initial local incident command and subsequent state and federal resources Spring 2010

17. At the Campus Level • CSU Executive Order 1013: Directs Campuses to Implement and Maintain an Emergency Management Program • President Weber is the highest level of authority in an emergency; in conjunction with the Provost and Vice Presidents he establishes policy and declares a campus emergency when required • President Weber delegates responsibility to Sally Roush, Vice President for Business and Financial Affairs as the Emergency Operations Executive; in consultation with the President, she directs the activation of our campus Emergency Operations Center and manages/commands the Emergency Operations Center, when activated. • Vice President Roush delegates functional responsibility to campus staff in the Emergency Operations Center. • Our Emergency Management Program is supplemental to our campus administrative policies, procedures, and practices followed during normal university operations. During an emergency, normal departmental reporting lines become invisible and direction may be given under the auspices of the President and Vice Presidents by EOC response team members in fulfillment of their functional responsibility. Spring 2010

18. Typical Response Agency Timelines NEWS MEDIA EOC FEMA HAZMAT FIRE / EMS LAW ENFORCEMENT FBI Call Rec’d 5 Minutes 1 Hour 1 Day 1 Week Spring 2010

19. Standardized Emergency Management System (SEMS) National Incident Management System (NIMS) Spring 2010

20. SEMS Overview • SEMS is used in California • SDSU Emergency Plan is written to conform with SEMS • SEMS is used in responding to large-scale events and disasters from the field through all levels of management • SEMS incorporates the concepts of operational areas, mutual aid, and multi-agency coordination Spring 2010

21. NIMS Overview • Homeland Security Presidential Directive 5 (HSPD-5) requires Federal agencies to adopt a new National Incident Management System (NIMS) for response to domestic incidents • Provides a flexible framework that facilitates government and private entities at all levels working together • Provides a set of standardized organizational structures applicable across jurisdictions and functions • NIMS is based on established concepts, including the Incident Command System Spring 2010

22. Local and National Emergency Information Spring 2010

23. SDSU Emergency Preparedness (http://bfa.sdsu.edu/emergency/) • Calexico Police Department (http://www.calexico.ca.gov/index.php) • Imperial Valley Sheriff’s Office (http://www.icso.org/) • SDSU Department of Public Safety (www.dps.sdsu.edu) • San Diego County Office of Emergency Services (http://www.sdcounty.ca.gov/oes/index.html) • Imperial County Office of Emergency Services (http://www.co.imperial.ca.us/) • California Office of Emergency Services (www.oes.ca.gov) • Department of Homeland Security (http://www.dhs.gov/index.shtm) Spring 2010