Improving Data Quality

1. Improving Data Quality Tuscaloosa County School System STI Office/District, McAleer PR

2. What is data quality? • A term that indicates one or more pertains to issues of: accuracy, integrity, cleanliness, correctness, completeness, and consistency. The quality of data is often evaluated to determine usability and to establish the processes necessary for improving data quality.

3. How can data quality affect a school or district? Incorrect or incomplete data information could result in the following for a school or a district: • Loss of funding • Loss of teaching and staffing units • Incorrect reporting • Inaccurate assessment of students • Student and staff safety

4. Examples of bad or incomplete data • Errors with Free & Reduced lunch status • Incomplete student demographic data • Incomplete teacher or staffing data • Duplicate employee or student identification numbers • Inconsistent use of address for student and parents • Failure to verify key data fields • Incomplete medical or emergency contact information • Use of non approved courses numbers

5. How to improve the quality of your data • Be consistent, use the same format for the entry of each record. • Accuracy, make sure the information you are entering is correct. Don’t makeup information to complete the process. • Use the data fields for the purpose that they were intended (see next slide). • Check for record completeness. • Do not make changes to district or state required data fields. (This includes: calendar, discipline codes, course numbers and system level passwords)

8. Get the big picture • With the State-Wide implementation of STI Student Management the STI program is here to stay. • Understand that the information you enter flows to the district then to the state. • All data collected is used for data driven decisions that can affect you and your school. • Take ownership of your data.

9. STI Office & LEAPS Reporting

10. Why is STI Office necessary to produce LEAPS reporting? • New for 2004/2005 all districts are required to report LEAPS information to the State via the STI LEAPS Reporting Interface. • STI Office will provide scheduling information for all certified school personnel with object codes 010, 011, 013, 052 & 083. • Teacher information from STI Office along with their schedules will be uploaded to the district office during the daily import routine. • Once the information is accumulated at the district level, a sub-routine will be performed to import Payroll data from the McAleer accounting system into the STI District database. • Error checks will then be performed to verify data accuracy. Once the file passes all error checks it will be sent to the State. • Implementation is scheduled for the middle of September, 2004.

11. At this time the State is still working on all necessary requirements. What we know is that the following fields within the Teacher section of STI Office will be required. Along with their schedule and courses taught. More information will be sent when it becomes available. Teacher SSN Teacher Last Name Teacher First Name Teacher Middle Name or Initial Employee Type DOB (Date of Birth) Race Gender Schedule and Courses Taught State Course numbers assigned to district numbers. Schedules for Aids or Para-Educators. What is required for LEAPS in STI Office?

13. Questions & Answers? ? ?