Webinar &/or Main Conference Room S. C. Commission on Higher Education 1122 Lady St., Suite 300

1. Advisory Committee on Information Resources/ Integrated Postsecondary Education Data System (IPEDS)July 17, 201210:30 A. M. – 12:30 P. M. Webinar &/or Main Conference Room S. C. Commission on Higher Education 1122 Lady St., Suite 300 Columbia, S. C.

2. Agenda • Introductions • Scholarship Update – Elizabeth Caulder • Higher Education Opportunity Act, 2008 (HEOA) Update • Integrated Postsecondary Education Data System (IPEDS) and CHE Data Collection Calendar • IPEDS Survey Changes for 2012-13 and Related CHE Data Reporting Changes, if applicable

3. Agenda - Continued • IPEDS Beyond 2012-13 • IPEDS Data Dissemination & Data Use Tools • Statewide Longitudinal Data System Update (if time allows) • Other Business

4. HEOA Update • Net Price • College Affordability and Transparency Center • State Higher Education Spending Charts • 90/10 Information • Net Price Calculator Template • Committee on Measures of Student Success

5. Have you seen the net price data? http://nces.ed.gov/collegenavigator Net Price Average net price is generated by subtracting the average amount of federal, state/local government, or institutional grant or scholarship aid from the total cost of attendance. Total cost of attendance is the sum of published tuition and required fees, books and supplies, and the weighted average for room and board and other expenses. Average Net Price for Full-Time Beginning Students Full-time beginning undergraduate students who were awarded grant or scholarship aid from federal, state or local governments, or the institution.

6. Have you seen the net price data? Free Application for Federal Student Aid (FAFSA) https://fafsa.ed.gov (School Code Search)

7. HEOA Information on College Costshttp://collegecost.ed.gov/

8. College Affordability and Transparency Center (CATC)http://collegecost.ed.gov/catc/Default.aspx

9. CATC Lists

10. CATC List Data • 2011 lists (posted 6/30/11) • Used data reported in 2009-10 • Correction Period in prior year (PYR) during fall 2010 (10/25-12/1) • 2012 lists (posted in May) • Will use data reported in 2010-11 (IC, SFA) • Correction period in prior year (PYR) was through 1/15/12 • Institutional Reminder • CHECK DATA • Data cannot be changed after lists are published

11. College Affordability & Transparency Explanation Form (CATEF) • OPE Data Collection, NCES providing technical assistance • To meet statutory requirements in HEOA for additional information from institutions on highest tuition & fees and/or net price increase lists • Short, web-based, annual survey, opened 4/24 and closed in June. Notifications were sent to applicable keyholders • Summary report will be prepared for CATC (accessible via College Navigator); individual data submissions will also be publicly available

12. Inaccurate Reporting or Changed Methodology • Institutions can indicate if: • They inaccurately reported data used for the CATC lists, but then are required to explain how they will improve their IPEDS reporting • The increase in net price was the result of a changed in the methodology used in the different years, but then must explain the methodological change

13. Expense Increases, Revenue Decreases, and Explanations • Indicate 5 costs areas with highest increases over the 3-years • Report amounts for 1st and 3rd years • Explain why each of the cost areas has increased and describe steps taken to reduce the costs • Identify if another agency is responsible for setting tuition & fees, and to what extent the institution participates in the setting of those student charges • Report amounts for 1st and 3rd years

14. Transparency and College Costs • Updated in March • State Higher Education Spending Charts • http://collegecost.ed.gov/statespending.aspx • Summary information on changes in state appropriations, state aid for students, tuition, & fees • IPEDS data

17. Transparency and College Costs • 90/10 Information • For-profit institutions receiving>90% of revenues from Title IV federal student aid • Not IPEDS data

19. Net Price Calculator (NPC) • Information Center • http://nces.ed.gov/ipeds/resource/net_price_calculator.asp • Department’s Net Price Calculator template • 2010-11 version has been released • Bulk upload feature is now available • FAQ’s and other resources

20. NPC Student Video Challenge • To raise awareness, Department of Education asked students to produce short videos highlighting why the calculators are a valuable resource • Three winners each awarded a $1500 prize • Submission Example (http://www.youtube.com/watch?v=LysJa038lTE)

21. Committee on Measures of Student Success • Established by the HEOA to advise the Secretary of Education in assisting 2-year degree-granting institutions in meeting the graduation rate disclosure requirements in the ACT • http://www2.ed.gov/about/bdscomm/list/acmss.html • Final report released December 2011 • http://www2.ed.gov/about/bdscomm/list/cmss-committee-report-final.pdf

22. IPEDS Data Collection Calendar

23. CHE Data Collection Schedule

24. Prior Year Revision System • Components will be open for revision during their regular data collection period • i.e., Revisions to the Completions component will need to be made during the fall collection period

25. Institutional Characteristics • Distance Education • Add item to collect whether distance education is offered and at what level • https://surveys.nces.ed.gov/ipeds/VisNextYearForms.aspx?survey=11&form=72&nextYearForm=72&index=2&ri=0&show=all&instid= • Part C - Student Services - Special Learning Opportunities 1. Does your institution accept any of the following? [Check all that apply] Dual credit (college credit earned while in high school) Credit for life experiences Advanced placement (AP) credits None of the above

26. Institutional Characteristics (IC)/Student Financial Aid (SFA) • IC in Fall • Collect cost data for 2012-13 only • Display cost data for 2011-12, 2010-11, 2009-10 • Use prior year revision system to revise 2011-12, 2010-11, 2009-10, 2008-09 • SFA in Winter • Collect financial aid data for 2011-12 only • Display financial aid data for 2010-11, 2009-10 • Use prior year revision system to revise 2010-11, 2009-10, 2008-09

27. CATC 2013 Net Price • All data from 2011-12 prior year system: 2010-11, 2009-10, 2008-09

28. Fall Enrollment • Distance Education • Add new screens to collect data on the number of students enrolled in any distance education and the number enrolled exclusively in distance education • Break out by level (undergraduate, graduate) • Break out by student location • In same state as institution • In US but not in same state • Outside US

29. Fall Enrollment – Distance Education https://surveys.nces.ed.gov/ipeds/VisNextYearForms.aspx?survey=6&form=74&nextYearForm=74&index=4&ri=0&show=all&instid=711

31. 12-Month Enrollment(4-yr institutions) • FTE • Eliminate collection of doctor’s-professional practice instructional activity (currently included with graduate activity) • Add item to collect FTE enrollment for doctor’s-professional practice students • https://surveys.nces.ed.gov/ipeds/VisNextYearForms.aspx?survey=9&form=69&nextYearForm=69&index=0&ri=0&show=all&instid=696

32. Completions • Distance Education • Add item to collect which programs are available to be completed completely by distance education, by CIP code and award level • CHE will send a list by August 15 of programs that we have available to completed completely by distance education • Technical Colleges will be sent to the SCTCS office • Certificate and diploma programs will have to be updated via the IPEDS screens • USC System will be send to USC-Columbia • Discrepancies will work with Academic Affairs

34. Completions • Completers • Add item to collect total number of students who earned degrees or certificates, by race/ethnicity and gender

36. Add item to collect total number of students who earned degrees or certificates separately by 1) gender, 2) race/ethnicity and 3) age for the following 7 award categories: • < 1-yr certificates • 1 <4-yr certificates • Associate’s degrees • Bachelor’s degrees • Postbacc & Post-master’s certifications • Master’s degrees • Doctor’s degrees • Age categories are <18, 18-24, 25-39, 40+, Unk

38. Screens for all the completions changes • https://surveys.nces.ed.gov/ipeds/VisNextYearForms.aspx?survey=10&form=80&nextYearForm=80&index=0&ri=0&show=all&instid=706

40. Graduation Rates • Will now be referenced as GR, not GRS

41. Human Resources and 2010 SOC • Changes to occupational categories on IPEDS Human Resources component to align with 2010 Standard Occupational Classification (SOC) System • Institutions will report in 2012-2013 the new categories • Each job at the institution needs to be categorized according to 2010 SOC • http://nces.ed.gov/ipeds/resource/soc.asp

42. Grouped by discipline instead of skill level • New: Engineers, engineering techs all in 17-0000, which then rolls up for reporting to Computer, Engineering, and Science Occupations. • Old: Engineers in Other Professionals, techs in Tech & Paraprofessional • Loss of a lot of trend data • 2 groups won’t change except for name • Management; Office and Administrative Support • Instruction categories won’t change • Report under 25-1000 “Postsecondary Teachers,” but disaggregated • Please switch to attachment, Crosswalk of HR Categories

43. HR-Component Structure • New HR Component Structure • No more reference to EAP, Fall Staff • Survey will start with R/E/G • Then, occupation x tenure x FT/PT x med/non-med • Next, Salaries worksheet & outlays • Last, new hires • https://surveys.nces.ed.gov/ipeds/VisNextYearForms.aspx?survey=1&form=43&nextYearForm=143&index=0&ri=0&show=part&instid=716

44. HR – Tenure System • Full-time instructional staff • Number of full-time instructional staff with faculty status who are tenured by academic rank, gender, and race/ethnicity • Number of full-time instructional staff with faculty status who are on tenure track by academic rank, gender, and race/ethnicity • Number of full-time instructional staff with faculty status who are Not on tenure track with multi-year contract by academic rank, gender, and race/ethnicity

45. HR – Tenure System • Number of full-time instructional staff with faculty status who are Not on tenure track with annual contract by academic rank, gender, and race/ethnicity • Number of full-time instructional staff with faculty status who are Not on tenure track • with less than annual contract by academic rank, gender, and race/ethnicity • Number of full-time instructional staff without faculty statusby gender and race/ethnicity

46. HR – Medical/Non-Medical3 subcategories

47. HR – FT Instructional Staff by Rank & Tenure

48. Human Resources – Part D • Part D - Number of graduate assistantsby occupational category, gender, and race/ethnicity • Teaching • Research • Management • Business and Financial Operations • Computer, Engineering, and Science • Community Service, Legal Arts, and Media • Library and Non-Postsecondary Teaching • Healthcare Practitioners and Technical

49. Full-Time Instructional Staff by Contract Length

50. Salary Outlays for Full-Time Instructional Staff