Creating an estimated trip expense worksheet

This presentation will walk you through how to build a trip estimate WITHOUT creating an unnecessary document within the Defense Travel System (DTS) This tool is a valuable asset for any traveler looking to obtain a trip estimate before actually creating an authorization within DTS. This enables you to quickly adjust the details to see what the over-all costs may be, especially if comparing locations for training (i.e., DC vs. San Diego (closer doesn’t always mean “cheaper”). You can save the trips you create for future reference and at the end you are provided a summary. Creating an estimated trip expense worksheet Travelers are encouraged to use this tool vice creating authorizations within DTS when simply obtaining a trip estimate.

Start at the DTS homepagehttp://www.defensetravel.osd.mil/dts/site/index.jsp • Then click on the Travel Trax icon (lower left hand side of your screen where the boot print is” https://www.defensetravel.dod.mil/Passport If you do not already have a DTMO login, you will need to register to use the site. Once you have registered, it is recommended that you set-up CAC access for quick, easy access to the site

DTMO Passport Login Screen

Select TRIP TOOLS from the top of the screen

Start building your trip 

Select Quick Tools on the right hand side

Enter the dates and location, the click on “search per diem rate”

See the results and for expanded information, click on “See the math”

Use the green arrow button at the bottom to move forward through the next screens to obtain the estimates for each item Use the arrow buttons on the bottom of the screen NOT your browser arrows to move forward/backward

Select the city pair neededRemember you are PROHIBITED from flying in/out of leave sites if the leave site is different than the TAD location

Creating an estimated trip expense worksheet

Creating an estimated trip expense worksheet

Presentation Transcript

Creating Expense Reports Concept

Creating a Per Diem Trip and Regular Trip on Same Expense Report

Creating an Introduction

Creating an Image

golf as an allowable business expense

Creating an Expense Delegate

Creating an Website

An Unusual Trip

Creating an Ester

Submitting an Expense Report

WORKSHEET ESTABLISHING AN OUTCOME

Creating a New Expense Report for Travel Reimbursement

SAP TRIP Transaction Creating a Travel Expense Report (TER) – Tutorial

Creating an Outline

Creating an Account

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Creating an Outline

SAP TRIP Transaction Creating a Travel Expense Report (TER) – Tutorial

Creating a Worksheet

Estimated Expense Comparison