Presentation to the UK Serials Group Conference 2004 Gary S. Lawrence

1. Radical Change by Traditional Means:Deep Resource Sharing by the University of California Libraries Presentation to the UK Serials Group Conference 2004 Gary S. Lawrence Director, Systemwide Library Planning University of California

2. Why do libraries cooperate? • Expanded access to collections • Achieving economies of scope and scale • To survive!

3. U.S. Periodical Price Increases,1984-2002

4. Budgetary Resources of the UC Libraries

5. Budgetary Resources of the UC Libraries

6. Budgetary Resources of the UC Libraries

7. Components of the UC Libraries’ collaborative infrastructure • Basic Infrastructure • Digital Collections • Technical Services • Electronic Scholarship • Shared Print Collections See <http://libraries.universityofcalifornia.edu/>

8. Basic Infrastructure • Melvyl online union catalog • Regional library storage facilities • Overnight courier service • Abstracting/indexing and reference databases • User-initiated requesting

9. Digital Collections • Online Archive of California • Counting California • Digital Archival Repository • Shared Digital Journal Collection • Link resolution services

10. Technical Services • Shared Acquisitions • Shared Cataloging

11. Electronic Scholarship • eScholarship Repository • Working Papers • Pre- and Post-Prints • Digital Journals • Electronic Books

12. The Shared Collection defined “The University of California Libraries’ Shared Collection consists of information resources jointly purchased or electively contributed by the libraries. Such resources are collectively governed and managed by the University Librarians for the purpose of maximizing access to the widest audience of current and future members of the UC community.”

13. Shared Print Collections • Prospective print with digital • Redundant print without digital • Retrospective print with digital

14. What have we gained? • Access to a wider, deeper collection • Improved services for discovery and delivery • More effective and efficient collection management • Greater capacity to innovate • More market power • Cost effectiveness

15. S C B D I LA R S F SB SD The UC Library Collections in 1975

16. S C B I R SB S F D LA SD The UC Library Collections in 2004 Shared Collections

17. What have we gained? • Access to a wider, deeper collection • Improved services for discovery and delivery • More effective and efficient collection management • Greater capacity to innovate • More market power • Cost effectiveness

18. Growth in Resource Sharing1985-2003

19. What have we gained? • Access to a wider, deeper collection • Improved services for discovery and delivery • More effective and efficient collection management • Greater capacity to innovate • More market power • Cost effectiveness

20. Cost avoidance from UC library collaboration Estimated annual costs avoided by: • Sharing Collections (ILL): $31M • Shared Digital Journals: $34M • Shared Print Journals: $3M • Regional Library Facilities: $11M

21. Managing the UC Shared Journal Collection • Licensing management • “Serials work” • Access provisions • Deselection • Space management • Finance

22. Components of the UC Libraries’ Collections Budget

23. Committees, committees….

24. What do we need to be successful? • Management and administration • Systems for collaborative operation • Re-engineered service model and systems • Better articulation of archival policies and strategies

25. Collaboration as a fundamental strategy “It is not enough to subscribe to cooperative ideas or participate in cooperation without making it central to the mission and practices of the library.” - Gorman, op cit.

26. Radical Change by Traditional Means:Deep Resource Sharing by the University of California Libraries Presentation to the UK Serials Group Conference 2004 Gary S. Lawrence Director, Systemwide Library Planning University of California